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Xerox 32N00467 manual Copy, Digital copying is available as standard on the Xerox WorkCentre, Page

Models: 32N00467

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Digital copying is available as standard on the Xerox WorkCentre 4118.

¾ Copying Procedure . . . . . . . . . . . . . . . . . . . . . . . . 3-2

¾ Basic Copy Features . . . . . . . . . . . . . . . . . . . . . . . 3-6

¾ Special Copy Features . . . . . . . . . . . . . . . . . . . . . 3-9

¾ Compatible Features . . . . . . . . . . . . . . . . . . . . . . 3-13

Xerox WorkCentre 4118 User Guide

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Xerox 32N00467 manual Copy, Digital copying is available as standard on the Xerox WorkCentre, ¾ Compatible Features, Page

Contents

WorkCentre User Guide32N00467 2006 by Xerox Corporation. All rights reserved Prepared and Translated by XeroxGKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLANDTable of Contents 1 Welcome2 Getting Started 4 in 1 Control panel 3 Copy4 Paper and Other Media 5 Fax 4 in 1 onlyMachine Administration Print7 Scan 4 in 1 only 10-1 9 Maintenance10 Troubleshooting 11 SpecificationsGeneral Specifications 12 IndexFax Specifications Scanner and Copier SpecificationsXerox WorkCentre 4118 User Guide Page¾ Environmental Compliance ¾ Illegal Copies ¾ Customer Support ¾ Safety Notes ¾ Regulatory Information1 Welcome ¾ Introduction ¾ About This Guide ¾ Related Information SourcesWelcome IntroductionXerox WorkCentre 4118p Xerox WorkCentreProvides more in-depth specification About This Guidefeature mode or key featureWelcome This User Guide The Quick Use Guide The Quick Install SheetsThe System Administration Guide Related Information SourcesXerox Canada Welcome Center Customer SupportWelcome Xerox US Welcome CenterWelcome Safety NotesWarning Markings Electrical SupplyCleaning Your Product Electrical Safety InformationOperator Accessible Areas MaintenanceWelcome Operational Safety InformationDisconnect Device Do TheseWelcome Maintenance InformationOzone Safety Information Do Not Do TheseUnited States, Canada, Europe, Australia/New Zealand Laser Safety InformationConsumables Radio Frequency EmissionsSTANDARD Product Safety CertificationWelcome AGENCYWelcome Regulatory InformationFAX Function CE MarkData Coupler Information WelcomeWelcome CANADAEUROPE WelcomeRadio Equipment & Telecommunications Terminal Equipment Directive Welcome Environmental ComplianceCanada EuropeWelcome Illegal CopiesCanada Welcome¾ Passports. Foreign Passports may be photographed Welcome Other countriesProfessional/Business Environment Product Recycling and DisposalEuropean Union Domestic/Household EnvironmentXerox WorkCentre 4118 User Guide North AmericaOther Countries WelcomeWelcome PageXerox WorkCentre 4118 User Guide 2 Getting Started ¾ Unpacking ¾ Machine Overview ¾ Installing Drum and Toner Cartridges¾ Making Connections ¾ Powering On the Machine ¾ Loading Paper ¾ Machine Setup ¾ Installing SoftwareGetting Started UnpackingXerox WorkCentre 4118 User Guide CD ContentsUser Guide CD Getting StartedDrivers CD Nuance CDGetting Started Nuance CD CD InstallationUser Guide CD Drivers CDMachine Overview Models and OptionsGetting Started Component Location Front ViewGetting Started Getting Started Rear ViewDocument Feeder Connector Telephone Connections AC Power Cord Connector Power Switch Parallel Connector USB ConnectorGetting Started Control Panel Overview2 in 1 Control panel 4 in 1 Control panel5 Original Type Used to select the type of original being scanned Getting StartedGetting Started¾ Open the front cover Installing Drum and Toner CartridgesGetting Started ¾ Pull the release latch to open the¾ Remove the starter toner cartridge from its bag Getting StartedGetting Started Making Connections1 Document Feeder 2 Telephone Line WorkCentre 4118, 4 in 1 onlyXerox WorkCentre 4118 User Guide 3 USB or Parallel Port CableCAUTION Shut down the computer before connecting the cable Getting StartedThe power cord must be plugged into a grounded power socket Powering On the Machine¾ Connect the AC Power Cord to the machine and a power outletGuide Loading PaperGetting Started Rear¾ Do not fill above the Maximum Fill Line Getting Started¾ Fan the paper and insert it into the tray Corner snubbersDo not allow the guide to press against the edge of the paper tightly Getting StartedMachine Setup Getting StartedStatus Getting Started Machine Setup OptionsName Startedor Off FastStarted Enter the current date and time using theNumeric Keypad. Use Clock Mode to set If the Fax Setup option Auto Reduction is set toPrograms for Windows Installing SoftwareInstalling Drivers System RequirementsStarted Installing Drivers in WindowsMacintosh LinuxGetting Started ¾ Choose the components you want to install and then click NextClick Next to install your selections 6 ¾ When the setup has completed click FinishPage Getting StartedPage ¾ Choose the components you want to install and then click Next¾ Click Finish. The driver installation is now complete Getting StartedGetting Started for the WorkCentreWorkCentre Getting Started Click Next when prompted then click Finish¾ Choose Yes to print a test page and click Finish Getting StartedGetting Started Test Print or ScanTest Print Test ScanDigital copying is available as standard on the Xerox WorkCentre ¾ Copying Procedure ¾ Basic Copy Features ¾ Special Copy Features¾ Compatible Features 3 CopyCopy Copying Procedure1 Select Copy Mode 2 Select the Paper Supply3 Load the Originals Document Feeder optional on the 2 inCopy ¾ Lower the Document Feeder or Document Cover Select the Copy FeaturesDocument Glass Copy¾ If the Document Glass is used Enter the QuantityPress Start CopyReduce/Enlarge from Basic Copy FeaturesFeature Description Copysided copies are required ¾ Continue the procedure until all the originals haveCopy Auto Fit displaysPaper Supply CopyOriginal Type Color OriginalSpecial Copy Features Feature DescriptionCopy Margin Shift z Use to ’clean up’Copy Edge EraseAuto Suppress Suppress featureCopy Book CopyCreate Booklet Booklet featureCopy TransparenciesCompatible Features CopyXerox WorkCentre 4118 User Guide Copy PageXerox WorkCentre 4118 User Guide Page ¾ Loading Paper ¾ Setting the Paper Size ¾ Media Specifications4 Paper and Other Media Xerox WorkCentre4118 User GuidePaper and Other Media Using the Paper TraysPreparing Paper for Loading Loading the Paper TraysPaper and Other Media positioned under the snubbers Paper and Other MediaPaper and Other Media Using the Bypass TrayLoading the Bypass Tray Paper and Other MediaPaper Support Bypass Tray Xerox WorkCentre4118 User Guide Paper and Other MediaBypass Tray is lit on the Status Map ¾ To select the Bypass Tray, pressPaper and Other Media Setting the Paper SizeMedia Specifications Media Sizes and TypesPaper and Other Media ¾ Use only well-constructed envelopes with sharp, well creased folds Paper and Other Media¾ Ensure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components Paper and Other MediaPaper and Other Media PageXerox WorkCentre4118 User Guide 5 Fax 4 in 1 only ¾ Faxing Procedure ¾ Dialing Methods ¾ Basic Fax Features¾ Special Fax Features ¾ Fax Forwarding ¾ Mailbox Setup ¾ Mailbox Procedures ¾ Fax Setup OptionsFax 4 in 1 only Faxing Procedure1 Load the Originals Document Feeder¾ Lower the Document Feeder Select the Fax keyDocument Glass Fax 4 in 1 onlyFax 4 in 3 Select the Fax Features4 Enter the Fax Number 1 onlyKeys 6 Job StatusPress Start Fax 4 in 1 onlyFax 4 in 1 only Dialing MethodsManual Dialing ¾ Dial the fax number. When the fax tone is heard, press Start to1 only Manual group dialingBasic Fax Features Feature DescriptionFax 4 in 1 only 1only Super Fine resolutionAlso used when sending a Fax 4 in 1 only Special Fax FeaturesFeature Description ¾ Using the Navigation keys select Fax FeaturesDelay Fax 1onlyMemory Fax TX Poll only1Priority Fax Polling1only Batch TXSecure Receive All - forward RX and TX Fax ForwardingFax 4 in 1 only Off - don’t forward RX - forward received TX - forward transmittedSetBullMBX bulletin Mailbox SetupCreate a Mailbox SetConfMBX confidentialDelete a Mailbox Fax 4 in 1 onlyTo delete a mailbox Mailbox Procedures Storing Documents in a MailboxFax 4 in 1 only ¾ Press the Menu/Exit key Printing Mailbox Contents¾ Using the Navigation Keys select Mailbox and press Enter Fax 4 in 1 only¾ Press the Menu/Exit key Deleting Mailbox Contents¾ Using the Navigation Keys select Mailbox and press Enter Fax 4 in 1 onlyFax 4 in 1 only Polling from a MailboxFax 4 in 1 only Sending to a MailboxFax Setup Options Changing the Fax Setup OptionsFax 4 in 1 only Fax Setup Options Fax 4 in 1 onlyDRPD Fax 4 in 1 only Speed DialsEdit Fax 4 in 1 only Group DialsMSG Confirm only Receive Mode is set to Ans/FaxUse to activate the machine performing an until you 4 insee DRPD Mode on the bottom line and only1Fax 4 in 1 only PageXerox WorkCentre 4118 User Guide Page ¾ Printing a Document ¾ Printer Settings ¾ PCL Driver6 Print Xerox WorkCentre 4118 User GuidePrint Printing a DocumentWindows NT Printer SettingsAccessing Printer Settings Windows 98/MePage Windows XPPrint ¾ Select File Print Properties from within any Windows applicationPrint PCL DriverLayout Tab PrintRotate 180 Degrees Use to select whether a banner page is required Paper TabPrint menuPrint Image Options TabPrint Quality Mode Toner Save Modethe fonts which are resident on the printer will be used for the job Output Options TabPrint If this option is selectedMessage Angle Watermark TabPrint Watermark MessagePage About TabPrint Xerox WorkCentre 4118 User GuidePrint PageXerox WorkCentre 4118 User Guide Xerox WorkCentre 4118 User Guide ¾ TWAIN Scanner Program ¾ TWAIN Scanning Procedure¾ Scanning Using the WIA Driver 7 Scan 4 in 1 onlyScan 4 in 1 only TWAIN Scanner ProgramDocument Feeder TWAIN Scanning Procedure1 Open the Image Editing Application 23 Load the Originals¾ Lower the Document Feeder 3 Select the Scan FeaturesDocument Glass Scan 4 in 1 onlyScan 4 in 1 only 4 Select Preview5 Select Scan 6 Save the ImageScanning Using the WIA Driver WIA Scanning ProcedureScan 4 in 1 only Scan 4 in 1 only Xerox WorkCentre 4118 User GuidePage Scan 4 in 1 only PageXerox WorkCentre 4118 User Guide 8 Machine Administration Machine Administration ReportsReports Available Xerox WorkCentre 4118 User Guide Printing ReportsMachine Administration ¾ Press the Machine Status keyRunning ControlCentre Installing ControlCentreUsing ControlCentre ControlCentreRetrieves the Firmware Update TabPhonebook Tab 4 in 1 only Machine AdministrationPage Printer TabPCL Button Machine AdministrationEnable Passcode Protection Passcode ProtectionMachine Administration ¾ Enter the new passcode and press Enter Change the PasscodeMachine Administration This will be blank if you have just enabled Passcode ProtectionMachine Administration Clear MemoryClearing the Memory System Data Fax Phone Book Fax RX History Fax TX HistoryMaintenance Tools Check the Serial NumberMachine Administration The Suppliers Name Notify Toner LowNew Drum Your Customer Number Your Customer Name The Supplier’s Fax NumberClean Drum Billing CountersMachine Administration Machine Administration Enabling or Disabling Auxiliary AccessMachine Administration PageXerox WorkCentre 4118 User Guide Page 9 Maintenance¾ Cleaning ¾ Ordering Supplies ¾ Customer Replaceable Units Xerox WorkCentre 4118 User Guide¾ Open the Document Feeder CleaningCleaning the Document Glass and Constant Velocity Transport CVT Glass MaintenanceControl Panel and LCD Outside Areas of the MachineMaintenance REPLACEABLE UNIT Ordering SuppliesMaintenance CUSTOMERExpected Cartridge Life Toner Save ModeCustomer Replaceable Units Toner CartridgeTo Re-distribute the Toner Maintenance¾ The display shows New Toner?, select No and press Enter Setting the Product to Send Toner Low Information MaintenanceXerox WorkCentre 4118 User Guide Drum Cartridge Replacing the Drum CartridgeMaintenance Maintenance lock the lever ¾ Close the front cover and the side cover MaintenanceThe machine returns to Standby mode Reinstall the toner cartridge, thenXerox WorkCentre 4118 User Guide 10 Troubleshooting¾ General ¾ Fault Clearance ¾ Customer Support ¾ LCD Error Messages ¾ Problem and Solutions ChartsGeneral TroubleshootingTroubleshooting Fault ClearanceDocument Jams Input Misfeed¾ Close the Document Feeder top cover Exit MisfeedTroubleshooting Feeder¾ Close the Document Feeder and reload the documents Roller MisfeedTroubleshooting ¾ Open the Document FeederPaper Jams Paper Feed AreaTroubleshooting Paper Exit Area TroubleshootingXerox WorkCentre 4118 User Guide ¾ Turn the Jam Remove Lever back to the original position Troubleshooting¾ Gently pull the paper out through the exit area ¾ Push the Fuser Lever up2 Sided Jam Bypass Tray JamTroubleshooting Xerox Canada Welcome Center TroubleshootingCustomer Support Xerox US Welcome CenterJams” on page LCD Error MessagesTroubleshooting TrayUnit Options” on page 5-22 for more informationthe LSU Laser Scanning On the Machine” starting on page 2-16. If theThe Toner Cartridge has 10-610-6 page“Cleaning the Document Glass and Constant Velocity Transport Problem and Solutions ChartsCopying Problems Troubleshootingthat work. If printing is still not possible, replace Printing ProblemsIf the computer is equipped with an ECP parallel Change the page orientation in the printer setupport, enable this mode of operation. Refer to the Enabling High Speed Printer CommunicationsFaxing Problems Solution Chart TroubleshootingToner Cartridge Check with the party sending the original that the original is a ¾ Media Specifications 11 Specifications¾ Introduction ¾ Printer Specifications ¾ Fax Specifications ¾ Scanner and Copier Specifications ¾ General SpecificationsXerox WorkCentre 4118 User Guide SpecificationsIntroduction PageSpecifications Printer SpecificationsSpecifications Fax SpecificationsScanner and Copier Specifications Specifications600 x 300 Document Feeder General Specifications Specifications32 kg Drum and Toner Cartridges included Paper Type Media SpecificationsSpecifications Plain paper, OHP film, Label, Envelope, Card, PostcardSpecifications B5 means JIS and ISO Transparency film thickness 150 µmPaper Label thickness 140 µm Index NumericsIndex Index Index Index Index Canada 1-5 US 1-5Index Xerox WorkCentre 4118 User GuideIndex IndexXerox WorkCentre 4118 User Guide