32N00467
WorkCentre
User Guide
Welwyn Garden City Hertfordshire AL7 1BU ENGLAND
Prepared and Translated by Xerox
GKLS European Operations Bessemer Road
2006 by Xerox Corporation. All rights reserved
2 Getting Started
Table of Contents
1 Welcome
5 Fax 4 in 1 only
3 Copy
4 Paper and Other Media
4 in 1 Control panel
7 Scan 4 in 1 only
Machine Administration
Print
11 Specifications
9 Maintenance
10 Troubleshooting
10-1
Scanner and Copier Specifications
12 Index
Fax Specifications
General Specifications
Page
Xerox WorkCentre 4118 User Guide
¾ Introduction ¾ About This Guide ¾ Related Information Sources
¾ Customer Support ¾ Safety Notes ¾ Regulatory Information
1 Welcome
¾ Environmental Compliance ¾ Illegal Copies
Xerox WorkCentre
Introduction
Xerox WorkCentre 4118p
Welcome
feature
About This Guide
feature mode or key
Provides more in-depth specification
Related Information Sources
This User Guide The Quick Use Guide The Quick Install Sheets
The System Administration Guide
Welcome
Xerox US Welcome Center
Customer Support
Welcome
Xerox Canada Welcome Center
Electrical Supply
Safety Notes
Warning Markings
Welcome
Maintenance
Electrical Safety Information
Operator Accessible Areas
Cleaning Your Product
Do These
Operational Safety Information
Disconnect Device
Welcome
Do Not Do These
Maintenance Information
Ozone Safety Information
Welcome
Radio Frequency Emissions
Laser Safety Information
Consumables
United States, Canada, Europe, Australia/New Zealand
AGENCY
Product Safety Certification
Welcome
STANDARD
CE Mark
Regulatory Information
FAX Function
Welcome
Welcome
Data Coupler Information
CANADA
Welcome
Radio Equipment & Telecommunications Terminal Equipment Directive
EUROPE
Welcome
Europe
Environmental Compliance
Canada
Welcome
Illegal Copies
Welcome
¾ Passports. Foreign Passports may be photographed
Canada
Welcome
Other countries
Welcome
Domestic/Household Environment
Product Recycling and Disposal
European Union
Professional/Business Environment
Welcome
North America
Other Countries
Xerox WorkCentre 4118 User Guide
Xerox WorkCentre 4118 User Guide
Welcome
Page
¾ Machine Setup ¾ Installing Software
¾ Unpacking ¾ Machine Overview ¾ Installing Drum and Toner Cartridges
¾ Making Connections ¾ Powering On the Machine ¾ Loading Paper
2 Getting Started
Unpacking
Getting Started
Getting Started
CD Contents
User Guide CD
Xerox WorkCentre 4118 User Guide
Getting Started
Drivers CD
Nuance CD
Drivers CD
CD Installation
User Guide CD
Nuance CD
Getting Started
Machine Overview
Models and Options
Getting Started
Component Location
Front View
Connector Power Switch Parallel Connector USB Connector
Rear View
Document Feeder Connector Telephone Connections AC Power Cord
Getting Started
4 in 1 Control panel
Control Panel Overview
2 in 1 Control panel
Getting Started
Getting Started
5 Original Type Used to select the type of original being scanned
Started
Getting
¾ Pull the release latch to open the
Installing Drum and Toner Cartridges
Getting Started
¾ Open the front cover
Getting Started
¾ Remove the starter toner cartridge from its bag
2 Telephone Line WorkCentre 4118, 4 in 1 only
Making Connections
1 Document Feeder
Getting Started
Getting Started
3 USB or Parallel Port Cable
CAUTION Shut down the computer before connecting the cable
Xerox WorkCentre 4118 User Guide
the machine and a power outlet
Powering On the Machine
¾ Connect the AC Power Cord to
The power cord must be plugged into a grounded power socket
Rear
Loading Paper
Getting Started
Guide
Corner snubbers
Getting Started
¾ Fan the paper and insert it into the tray
¾ Do not fill above the Maximum Fill Line
Getting Started
Do not allow the guide to press against the edge of the paper tightly
Status
Machine Setup
Getting Started
Machine Setup Options
Getting Started
Fast
Started
or Off
Name
If the Fax Setup option Auto Reduction is set to
Enter the current date and time using the
Numeric Keypad. Use Clock Mode to set
Started
System Requirements
Installing Software
Installing Drivers
Programs for Windows
Linux
Installing Drivers in Windows
Macintosh
Started
6 ¾ When the setup has completed click Finish
¾ Choose the components you want to install and then click Next
Click Next to install your selections
Getting Started
Getting Started
Page
Getting Started
¾ Choose the components you want to install and then click Next
¾ Click Finish. The driver installation is now complete
Page
WorkCentre
Getting Started
for the WorkCentre
Click Next when prompted then click Finish
Getting Started
Getting Started
¾ Choose Yes to print a test page and click Finish
Test Scan
Test Print or Scan
Test Print
Getting Started
3 Copy
¾ Copying Procedure ¾ Basic Copy Features ¾ Special Copy Features
¾ Compatible Features
Digital copying is available as standard on the Xerox WorkCentre
2 Select the Paper Supply
Copying Procedure
1 Select Copy Mode
Copy
Copy
3 Load the Originals
Document Feeder optional on the 2 in
Copy
Select the Copy Features
Document Glass
¾ Lower the Document Feeder or Document Cover
Copy
Enter the Quantity
Press Start
¾ If the Document Glass is used
Copy
Basic Copy Features
Feature Description
Reduce/Enlarge from
Auto Fit displays
¾ Continue the procedure until all the originals have
Copy
sided copies are required
Color Original
Copy
Original Type
Paper Supply
Copy
Special Copy Features
Feature Description
Edge Erase
z Use to ’clean up’
Copy
Margin Shift
Book Copy
Suppress feature
Copy
Auto Suppress
Transparencies
Booklet feature
Copy
Create Booklet
Xerox WorkCentre 4118 User Guide
Compatible Features
Copy
Xerox WorkCentre 4118 User Guide
Copy
Page
Xerox WorkCentre4118 User Guide
¾ Loading Paper ¾ Setting the Paper Size ¾ Media Specifications
4 Paper and Other Media
Page
Loading the Paper Trays
Using the Paper Trays
Preparing Paper for Loading
Paper and Other Media
Paper and Other Media
Paper and Other Media
positioned under the snubbers
Using the Bypass Tray
Paper and Other Media
Paper Support Bypass Tray
Loading the Bypass Tray
Paper and Other Media
¾ To select the Bypass Tray, press
Paper and Other Media
Bypass Tray is lit on the Status Map
Xerox WorkCentre4118 User Guide
Setting the Paper Size
Paper and Other Media
Paper and Other Media
Media Specifications
Media Sizes and Types
Paper and Other Media
¾ Use only well-constructed envelopes with sharp, well creased folds
Paper and Other Media
¾ Ensure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components
Xerox WorkCentre4118 User Guide
Paper and Other Media
Page
¾ Mailbox Procedures ¾ Fax Setup Options
¾ Faxing Procedure ¾ Dialing Methods ¾ Basic Fax Features
¾ Special Fax Features ¾ Fax Forwarding ¾ Mailbox Setup
5 Fax 4 in 1 only
Document Feeder
Faxing Procedure
1 Load the Originals
Fax 4 in 1 only
Fax 4 in 1 only
Select the Fax key
Document Glass
¾ Lower the Document Feeder
1 only
3 Select the Fax Features
4 Enter the Fax Number
Fax 4 in
Fax 4 in 1 only
6 Job Status
Press Start
Keys
Dialing Methods
Fax 4 in 1 only
Manual group dialing
¾ Dial the fax number. When the fax tone is heard, press Start to
1 only
Manual Dialing
Fax 4 in 1 only
Basic Fax Features
Feature Description
Also used when sending a
1only
Super Fine resolution
¾ Using the Navigation keys select Fax Features
Special Fax Features
Feature Description
Fax 4 in 1 only
Memory Fax
Delay Fax
1only
Polling
only1
Priority Fax
TX Poll
Secure Receive
1only
Batch TX
Off - don’t forward RX - forward received TX - forward transmitted
Fax Forwarding
Fax 4 in 1 only
All - forward RX and TX
SetConfMBX confidential
Mailbox Setup
Create a Mailbox
SetBullMBX bulletin
To delete a mailbox
Delete a Mailbox
Fax 4 in 1 only
Fax 4 in 1 only
Mailbox Procedures
Storing Documents in a Mailbox
Fax 4 in 1 only
Printing Mailbox Contents
¾ Using the Navigation Keys select Mailbox and press Enter
¾ Press the Menu/Exit key
Fax 4 in 1 only
Deleting Mailbox Contents
¾ Using the Navigation Keys select Mailbox and press Enter
¾ Press the Menu/Exit key
Polling from a Mailbox
Fax 4 in 1 only
Sending to a Mailbox
Fax 4 in 1 only
Fax 4 in 1 only
Fax Setup Options
Changing the Fax Setup Options
DRPD
Fax Setup Options
Fax 4 in 1 only
Edit
Fax 4 in 1 only
Speed Dials
MSG Confirm
Fax 4 in 1 only
Group Dials
Use to activate the machine performing an
only
Receive Mode is set to Ans/Fax
only1
4 in
see DRPD Mode on the bottom line and
until you
Xerox WorkCentre 4118 User Guide
Fax 4 in 1 only
Page
Xerox WorkCentre 4118 User Guide
¾ Printing a Document ¾ Printer Settings ¾ PCL Driver
6 Print
Page
Printing a Document
Print
Windows 98/Me
Printer Settings
Accessing Printer Settings
Windows NT
¾ Select File Print Properties from within any Windows application
Windows XP
Print
Page
PCL Driver
Print
Rotate 180 Degrees
Layout Tab
Print
menu
Paper Tab
Print
Use to select whether a banner page is required
Toner Save Mode
Image Options Tab
Print Quality Mode
Print
If this option is selected
Output Options Tab
Print
the fonts which are resident on the printer will be used for the job
Watermark Message
Watermark Tab
Print
Message Angle
Xerox WorkCentre 4118 User Guide
About Tab
Print
Page
Xerox WorkCentre 4118 User Guide
Print
Page
7 Scan 4 in 1 only
¾ TWAIN Scanner Program ¾ TWAIN Scanning Procedure
¾ Scanning Using the WIA Driver
Xerox WorkCentre 4118 User Guide
TWAIN Scanner Program
Scan 4 in 1 only
23 Load the Originals
TWAIN Scanning Procedure
1 Open the Image Editing Application
Document Feeder
Scan 4 in 1 only
3 Select the Scan Features
Document Glass
¾ Lower the Document Feeder
6 Save the Image
4 Select Preview
5 Select Scan
Scan 4 in 1 only
Scan 4 in 1 only
Scanning Using the WIA Driver
WIA Scanning Procedure
Page
Scan 4 in 1 only
Xerox WorkCentre 4118 User Guide
Xerox WorkCentre 4118 User Guide
Scan 4 in 1 only
Page
8 Machine Administration
Reports Available
Machine Administration
Reports
¾ Press the Machine Status key
Printing Reports
Machine Administration
Xerox WorkCentre 4118 User Guide
ControlCentre
Installing ControlCentre
Using ControlCentre
Running ControlCentre
Machine Administration
Firmware Update Tab
Phonebook Tab 4 in 1 only
Retrieves the
Machine Administration
Printer Tab
PCL Button
Page
Machine Administration
Enable Passcode Protection
Passcode Protection
This will be blank if you have just enabled Passcode Protection
Change the Passcode
Machine Administration
¾ Enter the new passcode and press Enter
System Data Fax Phone Book Fax RX History Fax TX History
Clear Memory
Clearing the Memory
Machine Administration
Machine Administration
Maintenance Tools
Check the Serial Number
Your Customer Number Your Customer Name The Supplier’s Fax Number
Notify Toner Low
New Drum
The Suppliers Name
Machine Administration
Clean Drum
Billing Counters
Enabling or Disabling Auxiliary Access
Machine Administration
Xerox WorkCentre 4118 User Guide
Machine Administration
Page
Xerox WorkCentre 4118 User Guide
9 Maintenance
¾ Cleaning ¾ Ordering Supplies ¾ Customer Replaceable Units
Page
Maintenance
Cleaning
Cleaning the Document Glass and Constant Velocity Transport CVT Glass
¾ Open the Document Feeder
Maintenance
Control Panel and LCD
Outside Areas of the Machine
CUSTOMER
Ordering Supplies
Maintenance
REPLACEABLE UNIT
Toner Cartridge
Toner Save Mode
Customer Replaceable Units
Expected Cartridge Life
¾ The display shows New Toner?, select No and press Enter
To Re-distribute the Toner
Maintenance
Xerox WorkCentre 4118 User Guide
Setting the Product to Send Toner Low Information
Maintenance
Maintenance
Drum Cartridge
Replacing the Drum Cartridge
Maintenance
Reinstall the toner cartridge, then
Maintenance
The machine returns to Standby mode
lock the lever ¾ Close the front cover and the side cover
¾ Problem and Solutions Charts
10 Troubleshooting
¾ General ¾ Fault Clearance ¾ Customer Support ¾ LCD Error Messages
Xerox WorkCentre 4118 User Guide
Troubleshooting
General
Input Misfeed
Fault Clearance
Document Jams
Troubleshooting
Feeder
Exit Misfeed
Troubleshooting
¾ Close the Document Feeder top cover
¾ Open the Document Feeder
Roller Misfeed
Troubleshooting
¾ Close the Document Feeder and reload the documents
Troubleshooting
Paper Jams
Paper Feed Area
Xerox WorkCentre 4118 User Guide
Paper Exit Area
Troubleshooting
¾ Push the Fuser Lever up
Troubleshooting
¾ Gently pull the paper out through the exit area
¾ Turn the Jam Remove Lever back to the original position
Troubleshooting
2 Sided Jam
Bypass Tray Jam
Xerox US Welcome Center
Troubleshooting
Customer Support
Xerox Canada Welcome Center
Tray
LCD Error Messages
Troubleshooting
Jams” on page
On the Machine” starting on page 2-16. If the
Options” on page 5-22 for more information
the LSU Laser Scanning
Unit
page
10-6
10-6
The Toner Cartridge has
Troubleshooting
Problem and Solutions Charts
Copying Problems
“Cleaning the Document Glass and Constant Velocity Transport
Printing Problems
that work. If printing is still not possible, replace
Enabling High Speed Printer Communications
Change the page orientation in the printer setup
port, enable this mode of operation. Refer to the
If the computer is equipped with an ECP parallel
Toner Cartridge
Faxing Problems Solution Chart
Troubleshooting
Check with the party sending the original that the original is a
¾ Scanner and Copier Specifications ¾ General Specifications
11 Specifications
¾ Introduction ¾ Printer Specifications ¾ Fax Specifications
¾ Media Specifications
Page
Specifications
Introduction
Xerox WorkCentre 4118 User Guide
Printer Specifications
Specifications
Fax Specifications
Specifications
600 x 300 Document Feeder
Scanner and Copier Specifications
Specifications
32 kg Drum and Toner Cartridges included
General Specifications
Specifications
Plain paper, OHP film, Label, Envelope, Card, Postcard
Media Specifications
Specifications
Paper Type
Paper Label thickness 140 µm
Specifications
B5 means JIS and ISO Transparency film thickness 150 µm
Index
Index
Numerics
Index
Index
Index
Xerox WorkCentre 4118 User Guide
Canada 1-5 US 1-5
Index
Index
Xerox WorkCentre 4118 User Guide
Index
Index