WorkCentre
User Guide
32N00467
2006 by Xerox Corporation. All rights reserved
Prepared and Translated by Xerox
GKLS European Operations Bessemer Road
Welwyn Garden City Hertfordshire AL7 1BU ENGLAND
Table of Contents
1 Welcome
2 Getting Started
4 in 1 Control panel
3 Copy
4 Paper and Other Media
5 Fax 4 in 1 only
Machine Administration
Print
7 Scan 4 in 1 only
10-1
9 Maintenance
10 Troubleshooting
11 Specifications
General Specifications
12 Index
Fax Specifications
Scanner and Copier Specifications
Xerox WorkCentre 4118 User Guide
Page
¾ Environmental Compliance ¾ Illegal Copies
¾ Customer Support ¾ Safety Notes ¾ Regulatory Information
1 Welcome
¾ Introduction ¾ About This Guide ¾ Related Information Sources
Welcome
Introduction
Xerox WorkCentre 4118p
Xerox WorkCentre
Provides more in-depth specification
About This Guide
feature mode or key
feature
Welcome
This User Guide The Quick Use Guide The Quick Install Sheets
The System Administration Guide
Related Information Sources
Xerox Canada Welcome Center
Customer Support
Welcome
Xerox US Welcome Center
Welcome
Safety Notes
Warning Markings
Electrical Supply
Cleaning Your Product
Electrical Safety Information
Operator Accessible Areas
Maintenance
Welcome
Operational Safety Information
Disconnect Device
Do These
Welcome
Maintenance Information
Ozone Safety Information
Do Not Do These
United States, Canada, Europe, Australia/New Zealand
Laser Safety Information
Consumables
Radio Frequency Emissions
STANDARD
Product Safety Certification
Welcome
AGENCY
Welcome
Regulatory Information
FAX Function
CE Mark
Data Coupler Information
Welcome
Welcome
CANADA
EUROPE
Welcome
Radio Equipment & Telecommunications Terminal Equipment Directive
Welcome
Environmental Compliance
Canada
Europe
Welcome
Illegal Copies
Canada
Welcome
¾ Passports. Foreign Passports may be photographed
Welcome
Other countries
Professional/Business Environment
Product Recycling and Disposal
European Union
Domestic/Household Environment
Xerox WorkCentre 4118 User Guide
North America
Other Countries
Welcome
Welcome
Page
Xerox WorkCentre 4118 User Guide
2 Getting Started
¾ Unpacking ¾ Machine Overview ¾ Installing Drum and Toner Cartridges
¾ Making Connections ¾ Powering On the Machine ¾ Loading Paper
¾ Machine Setup ¾ Installing Software
Getting Started
Unpacking
Xerox WorkCentre 4118 User Guide
CD Contents
User Guide CD
Getting Started
Drivers CD
Nuance CD
Getting Started
Nuance CD
CD Installation
User Guide CD
Drivers CD
Machine Overview
Models and Options
Getting Started
Component Location
Front View
Getting Started
Getting Started
Rear View
Document Feeder Connector Telephone Connections AC Power Cord
Connector Power Switch Parallel Connector USB Connector
Getting Started
Control Panel Overview
2 in 1 Control panel
4 in 1 Control panel
5 Original Type Used to select the type of original being scanned
Getting Started
Getting
Started
¾ Open the front cover
Installing Drum and Toner Cartridges
Getting Started
¾ Pull the release latch to open the
¾ Remove the starter toner cartridge from its bag
Getting Started
Getting Started
Making Connections
1 Document Feeder
2 Telephone Line WorkCentre 4118, 4 in 1 only
Xerox WorkCentre 4118 User Guide
3 USB or Parallel Port Cable
CAUTION Shut down the computer before connecting the cable
Getting Started
The power cord must be plugged into a grounded power socket
Powering On the Machine
¾ Connect the AC Power Cord to
the machine and a power outlet
Guide
Loading Paper
Getting Started
Rear
¾ Do not fill above the Maximum Fill Line
Getting Started
¾ Fan the paper and insert it into the tray
Corner snubbers
Do not allow the guide to press against the edge of the paper tightly
Getting Started
Machine Setup
Getting Started
Status
Getting Started
Machine Setup Options
Name
Started
or Off
Fast
Started
Enter the current date and time using the
Numeric Keypad. Use Clock Mode to set
If the Fax Setup option Auto Reduction is set to
Programs for Windows
Installing Software
Installing Drivers
System Requirements
Started
Installing Drivers in Windows
Macintosh
Linux
Getting Started
¾ Choose the components you want to install and then click Next
Click Next to install your selections
6 ¾ When the setup has completed click Finish
Page
Getting Started
Page
¾ Choose the components you want to install and then click Next
¾ Click Finish. The driver installation is now complete
Getting Started
Getting Started
for the WorkCentre
WorkCentre
Getting Started
Click Next when prompted then click Finish
¾ Choose Yes to print a test page and click Finish
Getting Started
Getting Started
Test Print or Scan
Test Print
Test Scan
Digital copying is available as standard on the Xerox WorkCentre
¾ Copying Procedure ¾ Basic Copy Features ¾ Special Copy Features
¾ Compatible Features
3 Copy
Copy
Copying Procedure
1 Select Copy Mode
2 Select the Paper Supply
3 Load the Originals
Document Feeder optional on the 2 in
Copy
¾ Lower the Document Feeder or Document Cover
Select the Copy Features
Document Glass
Copy
¾ If the Document Glass is used
Enter the Quantity
Press Start
Copy
Reduce/Enlarge from
Basic Copy Features
Feature Description
Copy
sided copies are required
¾ Continue the procedure until all the originals have
Copy
Auto Fit displays
Paper Supply
Copy
Original Type
Color Original
Special Copy Features
Feature Description
Copy
Margin Shift
z Use to ’clean up’
Copy
Edge Erase
Auto Suppress
Suppress feature
Copy
Book Copy
Create Booklet
Booklet feature
Copy
Transparencies
Compatible Features
Copy
Xerox WorkCentre 4118 User Guide
Copy
Page
Xerox WorkCentre 4118 User Guide
Page
¾ Loading Paper ¾ Setting the Paper Size ¾ Media Specifications
4 Paper and Other Media
Xerox WorkCentre4118 User Guide
Paper and Other Media
Using the Paper Trays
Preparing Paper for Loading
Loading the Paper Trays
Paper and Other Media
positioned under the snubbers
Paper and Other Media
Paper and Other Media
Using the Bypass Tray
Loading the Bypass Tray
Paper and Other Media
Paper Support Bypass Tray
Xerox WorkCentre4118 User Guide
Paper and Other Media
Bypass Tray is lit on the Status Map
¾ To select the Bypass Tray, press
Paper and Other Media
Setting the Paper Size
Media Specifications
Media Sizes and Types
Paper and Other Media
¾ Use only well-constructed envelopes with sharp, well creased folds
Paper and Other Media
¾ Ensure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine components
Paper and Other Media
Paper and Other Media
Page
Xerox WorkCentre4118 User Guide
5 Fax 4 in 1 only
¾ Faxing Procedure ¾ Dialing Methods ¾ Basic Fax Features
¾ Special Fax Features ¾ Fax Forwarding ¾ Mailbox Setup
¾ Mailbox Procedures ¾ Fax Setup Options
Fax 4 in 1 only
Faxing Procedure
1 Load the Originals
Document Feeder
¾ Lower the Document Feeder
Select the Fax key
Document Glass
Fax 4 in 1 only
Fax 4 in
3 Select the Fax Features
4 Enter the Fax Number
1 only
Keys
6 Job Status
Press Start
Fax 4 in 1 only
Fax 4 in 1 only
Dialing Methods
Manual Dialing
¾ Dial the fax number. When the fax tone is heard, press Start to
1 only
Manual group dialing
Basic Fax Features
Feature Description
Fax 4 in 1 only
1only
Super Fine resolution
Also used when sending a
Fax 4 in 1 only
Special Fax Features
Feature Description
¾ Using the Navigation keys select Fax Features
Delay Fax
1only
Memory Fax
TX Poll
only1
Priority Fax
Polling
1only
Batch TX
Secure Receive
All - forward RX and TX
Fax Forwarding
Fax 4 in 1 only
Off - don’t forward RX - forward received TX - forward transmitted
SetBullMBX bulletin
Mailbox Setup
Create a Mailbox
SetConfMBX confidential
Delete a Mailbox
Fax 4 in 1 only
To delete a mailbox
Mailbox Procedures
Storing Documents in a Mailbox
Fax 4 in 1 only
¾ Press the Menu/Exit key
Printing Mailbox Contents
¾ Using the Navigation Keys select Mailbox and press Enter
Fax 4 in 1 only
¾ Press the Menu/Exit key
Deleting Mailbox Contents
¾ Using the Navigation Keys select Mailbox and press Enter
Fax 4 in 1 only
Fax 4 in 1 only
Polling from a Mailbox
Fax 4 in 1 only
Sending to a Mailbox
Fax Setup Options
Changing the Fax Setup Options
Fax 4 in 1 only
Fax Setup Options
Fax 4 in 1 only
DRPD
Fax 4 in 1 only
Speed Dials
Edit
Fax 4 in 1 only
Group Dials
MSG Confirm
only
Receive Mode is set to Ans/Fax
Use to activate the machine performing an
until you
4 in
see DRPD Mode on the bottom line and
only1
Fax 4 in 1 only
Page
Xerox WorkCentre 4118 User Guide
Page
¾ Printing a Document ¾ Printer Settings ¾ PCL Driver
6 Print
Xerox WorkCentre 4118 User Guide
Print
Printing a Document
Windows NT
Printer Settings
Accessing Printer Settings
Windows 98/Me
Page
Windows XP
Print
¾ Select File Print Properties from within any Windows application
Print
PCL Driver
Layout Tab
Print
Rotate 180 Degrees
Use to select whether a banner page is required
Paper Tab
Print
menu
Print
Image Options Tab
Print Quality Mode
Toner Save Mode
the fonts which are resident on the printer will be used for the job
Output Options Tab
Print
If this option is selected
Message Angle
Watermark Tab
Print
Watermark Message
Page
About Tab
Print
Xerox WorkCentre 4118 User Guide
Print
Page
Xerox WorkCentre 4118 User Guide
Xerox WorkCentre 4118 User Guide
¾ TWAIN Scanner Program ¾ TWAIN Scanning Procedure
¾ Scanning Using the WIA Driver
7 Scan 4 in 1 only
Scan 4 in 1 only
TWAIN Scanner Program
Document Feeder
TWAIN Scanning Procedure
1 Open the Image Editing Application
23 Load the Originals
¾ Lower the Document Feeder
3 Select the Scan Features
Document Glass
Scan 4 in 1 only
Scan 4 in 1 only
4 Select Preview
5 Select Scan
6 Save the Image
Scanning Using the WIA Driver
WIA Scanning Procedure
Scan 4 in 1 only
Scan 4 in 1 only
Xerox WorkCentre 4118 User Guide
Page
Scan 4 in 1 only
Page
Xerox WorkCentre 4118 User Guide
8 Machine Administration
Machine Administration
Reports
Reports Available
Xerox WorkCentre 4118 User Guide
Printing Reports
Machine Administration
¾ Press the Machine Status key
Running ControlCentre
Installing ControlCentre
Using ControlCentre
ControlCentre
Retrieves the
Firmware Update Tab
Phonebook Tab 4 in 1 only
Machine Administration
Page
Printer Tab
PCL Button
Machine Administration
Enable Passcode Protection
Passcode Protection
Machine Administration
¾ Enter the new passcode and press Enter
Change the Passcode
Machine Administration
This will be blank if you have just enabled Passcode Protection
Machine Administration
Clear Memory
Clearing the Memory
System Data Fax Phone Book Fax RX History Fax TX History
Maintenance Tools
Check the Serial Number
Machine Administration
The Suppliers Name
Notify Toner Low
New Drum
Your Customer Number Your Customer Name The Supplier’s Fax Number
Clean Drum
Billing Counters
Machine Administration
Machine Administration
Enabling or Disabling Auxiliary Access
Machine Administration
Page
Xerox WorkCentre 4118 User Guide
Page
9 Maintenance
¾ Cleaning ¾ Ordering Supplies ¾ Customer Replaceable Units
Xerox WorkCentre 4118 User Guide
¾ Open the Document Feeder
Cleaning
Cleaning the Document Glass and Constant Velocity Transport CVT Glass
Maintenance
Control Panel and LCD
Outside Areas of the Machine
Maintenance
REPLACEABLE UNIT
Ordering Supplies
Maintenance
CUSTOMER
Expected Cartridge Life
Toner Save Mode
Customer Replaceable Units
Toner Cartridge
To Re-distribute the Toner
Maintenance
¾ The display shows New Toner?, select No and press Enter
Setting the Product to Send Toner Low Information
Maintenance
Xerox WorkCentre 4118 User Guide
Drum Cartridge
Replacing the Drum Cartridge
Maintenance
Maintenance
lock the lever ¾ Close the front cover and the side cover
Maintenance
The machine returns to Standby mode
Reinstall the toner cartridge, then
Xerox WorkCentre 4118 User Guide
10 Troubleshooting
¾ General ¾ Fault Clearance ¾ Customer Support ¾ LCD Error Messages
¾ Problem and Solutions Charts
General
Troubleshooting
Troubleshooting
Fault Clearance
Document Jams
Input Misfeed
¾ Close the Document Feeder top cover
Exit Misfeed
Troubleshooting
Feeder
¾ Close the Document Feeder and reload the documents
Roller Misfeed
Troubleshooting
¾ Open the Document Feeder
Paper Jams
Paper Feed Area
Troubleshooting
Paper Exit Area
Troubleshooting
Xerox WorkCentre 4118 User Guide
¾ Turn the Jam Remove Lever back to the original position
Troubleshooting
¾ Gently pull the paper out through the exit area
¾ Push the Fuser Lever up
2 Sided Jam
Bypass Tray Jam
Troubleshooting
Xerox Canada Welcome Center
Troubleshooting
Customer Support
Xerox US Welcome Center
Jams” on page
LCD Error Messages
Troubleshooting
Tray
Unit
Options” on page 5-22 for more information
the LSU Laser Scanning
On the Machine” starting on page 2-16. If the
The Toner Cartridge has
10-6
10-6
page
“Cleaning the Document Glass and Constant Velocity Transport
Problem and Solutions Charts
Copying Problems
Troubleshooting
that work. If printing is still not possible, replace
Printing Problems
If the computer is equipped with an ECP parallel
Change the page orientation in the printer setup
port, enable this mode of operation. Refer to the
Enabling High Speed Printer Communications
Faxing Problems Solution Chart
Troubleshooting
Toner Cartridge
Check with the party sending the original that the original is a
¾ Media Specifications
11 Specifications
¾ Introduction ¾ Printer Specifications ¾ Fax Specifications
¾ Scanner and Copier Specifications ¾ General Specifications
Xerox WorkCentre 4118 User Guide
Specifications
Introduction
Page
Specifications
Printer Specifications
Specifications
Fax Specifications
Scanner and Copier Specifications
Specifications
600 x 300 Document Feeder
General Specifications
Specifications
32 kg Drum and Toner Cartridges included
Paper Type
Media Specifications
Specifications
Plain paper, OHP film, Label, Envelope, Card, Postcard
Specifications
B5 means JIS and ISO Transparency film thickness 150 µm
Paper Label thickness 140 µm
Index
Numerics
Index
Index
Index
Index
Index
Canada 1-5 US 1-5
Index
Xerox WorkCentre 4118 User Guide
Index
Index
Xerox WorkCentre 4118 User Guide