Installing ControlCentre, Using ControlCentre | Xerox 32N00467

Machine Administration

ControlCentre

ControlCentre is software available for the Xerox WorkCentre 4118 which enables Fax and Print options and features to be setup and viewed remotely using a PC. This tool also enables firmware upgrades.

After setting up Fax options, creating phonebooks or setting Print options simply click [Apply] on the ControlCentre screen to download the new settings to the machine.

Installing ControlCentre

When Xerox WorkCentre 4118 software is installed the ControlCentre utility is installed automatically.

)For information on installing refer to “Maintenance Tools” on page 8-10.

Running ControlCentre

Use the following instructions to run ControlCentre:

1	¾ Start the Windows software.
12	¾ From Programs select [Xerox WorkCentre 4118], then [ControlCentre].
12	The ControlCentre screen displays.

Using ControlCentre

The ControlCentre software provides three tabs:

-Phonebook (4 in 1 only)

-Firmware Update

-Printer

To exit ControlCentre, click the [Exit] key in the bottom of each tab screen.

For further details, click the [Help] key in the bottom of each tab screen.

)When the settings on ControlCentre are changed, or when ControlCentre is run, the settings on the machine and on ControlCentre will be automatically updated to the latest settings made either on the machine or on ControlCentre.

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Xerox WorkCentre 4118 User Guide

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Xerox 32N00467 Installing ControlCentre, Running ControlCentre, Using ControlCentre, ControlCentre screen displays

Contents

WorkCentre User Guide AL7 1BU England Table of Contents Copy 1 Control panel Changing the Fax Setup Options Accessing Printer SettingsWIA Scanning Procedure Enable Passcode Protection Change the Passcode New Drum Clean Drum Copying ProblemsPrinting Problems Faxing Problems Solution Chart Index Xerox WorkCentre 4118 User Guide Welcome Xerox WorkCentre IntroductionXerox WorkCentre 4118p Specification Note About This GuideItalic Typeface Bracket Text Typeface Related Information Sources Information available for the product consists Customer Support Safety Notes Electrical Supply Electrical Safety Information Operator Accessible AreasMaintenance Cleaning Your Product Do These Operational Safety InformationDisconnect Device Do Not Do These Maintenance InformationOzone Safety Information Laser Safety Information ConsumablesRadio Frequency Emissions United States, Canada, Europe, Australia/New Zealand IEC60950 1strd Edition Product Safety CertificationAgency Standard CE Mark Regulatory InformationFAX Function Data Coupler Information Canada Europe Europe Environmental ComplianceCanada Illegal Copies Previous military service Other countries Product Recycling and Disposal European UnionDomestic/Household Environment Professional/Business Environment North America Other Countries Welcome Getting Started Unpacking Scanner Module CD Contents Drivers CD Nuance CD CD Installation Can be installed on your PCOn the CD ¾ Select your preferred language WorkCentre 4118 2 in 1 WorkCentre 4118 4 Machine OverviewModels and Options Component Location Guides Document Feeder Document Input Rear View Copy key Navigation keys Status keys Control Panel Overview1 Control panel Resolution Copy Speed Dial Job StatusManual Group Installing Drum and Toner Cartridges Side cover¾ Open the front cover Upward until it locks into place ¾ Close the front cover and the side cover Xerox Telephone Line WorkCentre 4118, 4 in 1 only Making ConnectionsDocument Feeder USB or Parallel Port Cable Powering On the Machine ¾ Connect the AC Power Cord toOn I position Machine displays ’Warming Up Please Wait...’ Guide Loading PaperRear Max Fill Line Corner Snubbers¾ Do not fill above the Maximum Fill Line Getting Started Machine Setup Status Machine Setup Options LTR / A4 / LGL / FolioOff 15 / 30 / 60 Low High OffInch Slow Option Description Hour System Requirements Installing SoftwareInstalling Drivers Linux Installing Drivers in WindowsMacintosh Click Next to install your selections ¾ When the setup has completed click Finish Getting Started Getting Started WorkCentre Click Next when prompted then click Finish Scan driver for the WorkCentre 4118 is now loadedAdd Printer icon Win9x directory and click OK ¾ Choose Yes to print a test page and click Finish Installation process is now complete Test Print or ScanTest Print Test Scan Copy Copying Procedure Select Copy ModeCurrent Reduction Number of Copies Enlarge Setting Copy Key Select the Paper Supply Load the Originals Document Feeder optional on the 2Guides to the size required Guides Align with the registration arrow in the rear left corner Select the Copy FeaturesDocument Glass Enter the Quantity Press StartNumeric Keypad Clear/Clear All Navigation Keys Start Basic Copy Features Feature DescriptionFeature Options Instructions Contrast Settings Clone Auto FitSided Long Text MixedPhoto Bypass Special Copy Features Feature Options To SelectMenu/Exit Enter Navigation Keys ID Card Copy Small Orig EdgesBinder Holes Back BothFront Transparencies Create Booklet Compatible Features FeatureCopy =Compatible =Incompatible Copy Paper and Other Media Loading the Paper Trays Using the Paper TraysPreparing Paper for Loading Rear ¾ Ensure that the paper is Max Fill Line Corner Snubbers Using the Bypass Tray Paper Supply key untilRequired tray is lit on the Status Map Paper Type Maximum Stacking Height Loading the Bypass Tray Paper Support Bypass Tray¾ Prepare a stack of paper or Surface Bypass Tray is lit on the Status Map Enter Paper Supply Setting the Paper Size Display shows Tray 1 Size on the bottom line¾ Press Enter Selection Media Specifications Media Sizes and TypesPaper Tray Bypass Tray Plain paper Envelopes Paper and Other Media Paper and Other Media Paper and Other Media Fax 4 in 1 only Faxing Procedure Document Feeder Fax mode Fax key remains illuminated When selected Select the Fax key¾ Press the Fax key to activate Fax Key Enter the Fax Number Select the Fax FeaturesLighten/Darken Original Type Sided Color Resolution Job Status Enter Navigation Keys Job StatusKeys Dialing Methods Dialing Method InstructionsKeypad Dialing Speed Dialing Redial Manual group dialingManual Dialing Use for documents ¾ Press Fax Basic Fax Features¾ Press Fax Resolution StandardFine Super Fine Special Fax Features Toll Save Delay Fax Memory Fax TX Poll Priority FaxPolling Delay RX PollBatch TX Secure Receive Fax Forwarding Choices are Mailbox Setup Create a Mailbox Delete a Mailbox To delete a mailbox Mailbox Procedures Storing Documents in a MailboxStore in the mailbox ¾ Press the Menu/Exit key Printing Mailbox Contents Deleting Mailbox Contents Polling from a Mailbox ¾ Select Poll From and press Enter¾ Enter a remote fax number and press Enter Display shows the current time Sending to a Mailbox Fax Setup Options Changing the Fax Setup OptionsRequirements Press Enter to save your selections Fax Setup Options Edit Speed DialsNew On-Err Group DialsMSG Confirm Up to 5 digits High Pulse AllTone Fax 4 in 1 only Print Printing a Document Printer Settings Accessing Printer SettingsWindows 98/Me Windows NT Windows XP PCL Driver Layout Tab Paper Tab Print Quality Mode Toner Save ModeImage Options Tab Image Quality Output Options Tab Print OrderUse Print Fonts Collate Add, Update and Delete Watermark TabCurrent Watermarks Font Attributes About Tab Print Scan 4 in 1 only Twain Scanner Program Twain Scanning Procedure Open the Image Editing Application Select the Scan Features Select Preview Select ScanSave the Image Preview Scanning Using the WIA Driver WIA Scanning ProcedureScanners and Camera ¾ Click Next Scan 4 in 1 only Scan 4 in 1 only Machine Administration Report Description ReportsReports Available ¾ Using the Navigation Keys select Reports and press Enter Printing ReportsUse the following instructions to print a report Enter Machine Status Installing ControlCentre Using ControlCentreControlCentre Running ControlCentre Firmware Update Tab Phonebook Tab 4 in 1 only PCL Button Click on the Printer tab to set default print optionsPrinter Tab Enable Passcode Protection Machine SetupFax Setup Passcode Protection Reports System AdminChange the Passcode ¾ Select the option required and press Enter Clear MemoryClearing the Memory Maintenance Tools ¾ Select Maintenance and press EnterCheck the Serial Number ¾ Select Serial Number and press Enter Notify Toner Low New Drum Clean Drum Billing Counters Off and press Enter Enabling or Disabling Auxiliary Access¾ Select Auxiliary Access and press Enter Machine Administration Maintenance Cleaning CVT Glass Control Panel and LCD Outside Areas of the Machine Toner Cartridge 006R01278 Drum Cartridge 113R00671 Ordering SuppliesCustomer Replaceable Unit Part Number Toner Save Mode Customer Replaceable UnitsToner Cartridge Expected Cartridge Life To Re-distribute the Toner Machine returns to standby Setting the Product to Send Toner Low Information Drum Cartridge Replacing the Drum Cartridge Maintenance Reinstall the toner cartridge, then Troubleshooting General Fault Clearance Document JamsInput Misfeed Cover Exit Misfeed Roller Misfeed When pulled, pull the release Paper JamsPaper Feed Area Lever to open the side cover ¾ Open the front cover ¾ Pull down on the Fuser Lever Paper Exit AreaClose the cover ¾ Close the front cover and side cover Sided Jam Bypass Tray Jam¾ Remove the jammed paper Paper out of the machine Customer Support LCD Error Messages Display Meaning Solution Line Error LSU ErrorPolling Error Non-Xerox Toner Cart Power Failure No. Not AssignedNo Paper RX Tray Full Condition Suggested Solution Problem and Solutions ChartsCopying Problems Printing Problems Problem Probable Cause Suggested Solution Half of the page is blank Printing is too slowIrregular faded patches Black staining Faxing Problems Solution Chart Problem Suggested Solution Received original is printed Dark and is illegible or blackStripes are printed on Original Specifications Specifications PCL6 Printer SpecificationsEmulation Fax Specifications Scanner and Copier Specifications General Specifications Paper types Plain paper, OHP film, Label, Envelope, Card, PostcardAvailable Paper Type L mm L Inch Input Source Source Media Types Sizes Thickness Index Numerics Index Index Xerox WorkCentre 4118 User Guide Canada 1-5,10-10 US 1-5,10-10 Index