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Xerox 32N00467 manual Installing ControlCentre, Running ControlCentre, Using ControlCentre

Models: 32N00467

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ControlCentre

Machine Administration

ControlCentre

ControlCentre is software available for the Xerox WorkCentre 4118 which enables Fax and Print options and features to be setup and viewed remotely using a PC. This tool also enables firmware upgrades.

After setting up Fax options, creating phonebooks or setting Print options simply click [Apply] on the ControlCentre screen to download the new settings to the machine.

Installing ControlCentre

When Xerox WorkCentre 4118 software is installed the ControlCentre utility is installed automatically.

)For information on installing refer to “Maintenance Tools” on page 8-10.

Running ControlCentre

Use the following instructions to run ControlCentre:

1	¾ Start the Windows software.
12	¾ From Programs select [Xerox WorkCentre 4118], then [ControlCentre].
12	The ControlCentre screen displays.

Using ControlCentre

The ControlCentre software provides three tabs:

-Phonebook (4 in 1 only)

-Firmware Update

-Printer

To exit ControlCentre, click the [Exit] key in the bottom of each tab screen.

For further details, click the [Help] key in the bottom of each tab screen.

)When the settings on ControlCentre are changed, or when ControlCentre is run, the settings on the machine and on ControlCentre will be automatically updated to the latest settings made either on the machine or on ControlCentre.

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Xerox WorkCentre 4118 User Guide

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Xerox 32N00467 manual Installing ControlCentre, Running ControlCentre, Using ControlCentre, Machine Administration

Contents

32N00467 WorkCentreUser Guide Prepared and Translated by Xerox GKLS European Operations Bessemer RoadWelwyn Garden City Hertfordshire AL7 1BU ENGLAND 2006 by Xerox Corporation. All rights reserved2 Getting Started Table of Contents1 Welcome 3 Copy 4 Paper and Other Media5 Fax 4 in 1 only 4 in 1 Control panel7 Scan 4 in 1 only Machine AdministrationPrint 9 Maintenance 10 Troubleshooting11 Specifications 10-112 Index Fax SpecificationsScanner and Copier Specifications General SpecificationsPage Xerox WorkCentre 4118 User Guide¾ Customer Support ¾ Safety Notes ¾ Regulatory Information 1 Welcome¾ Introduction ¾ About This Guide ¾ Related Information Sources ¾ Environmental Compliance ¾ Illegal CopiesIntroduction Xerox WorkCentre 4118pXerox WorkCentre WelcomeAbout This Guide feature mode or keyfeature Provides more in-depth specificationThis User Guide The Quick Use Guide The Quick Install Sheets The System Administration GuideRelated Information Sources WelcomeCustomer Support WelcomeXerox US Welcome Center Xerox Canada Welcome CenterSafety Notes Warning MarkingsElectrical Supply WelcomeElectrical Safety Information Operator Accessible AreasMaintenance Cleaning Your ProductOperational Safety Information Disconnect DeviceDo These WelcomeMaintenance Information Ozone Safety InformationDo Not Do These WelcomeLaser Safety Information ConsumablesRadio Frequency Emissions United States, Canada, Europe, Australia/New ZealandProduct Safety Certification WelcomeAGENCY STANDARDRegulatory Information FAX FunctionCE Mark WelcomeWelcome Data Coupler InformationCANADA WelcomeRadio Equipment & Telecommunications Terminal Equipment Directive EUROPEWelcome Environmental Compliance CanadaEurope WelcomeIllegal Copies Welcome¾ Passports. Foreign Passports may be photographed CanadaWelcome Other countries WelcomeProduct Recycling and Disposal European UnionDomestic/Household Environment Professional/Business EnvironmentNorth America Other CountriesWelcome Xerox WorkCentre 4118 User GuideXerox WorkCentre 4118 User Guide WelcomePage ¾ Unpacking ¾ Machine Overview ¾ Installing Drum and Toner Cartridges ¾ Making Connections ¾ Powering On the Machine ¾ Loading Paper¾ Machine Setup ¾ Installing Software 2 Getting StartedUnpacking Getting StartedCD Contents User Guide CDGetting Started Xerox WorkCentre 4118 User GuideGetting Started Drivers CDNuance CD CD Installation User Guide CDDrivers CD Nuance CDGetting Started Machine OverviewModels and Options Getting Started Component LocationFront View Rear View Document Feeder Connector Telephone Connections AC Power CordConnector Power Switch Parallel Connector USB Connector Getting StartedControl Panel Overview 2 in 1 Control panel4 in 1 Control panel Getting StartedGetting Started 5 Original Type Used to select the type of original being scannedStarted GettingInstalling Drum and Toner Cartridges Getting Started¾ Pull the release latch to open the ¾ Open the front coverGetting Started ¾ Remove the starter toner cartridge from its bagMaking Connections 1 Document Feeder2 Telephone Line WorkCentre 4118, 4 in 1 only Getting Started3 USB or Parallel Port Cable CAUTION Shut down the computer before connecting the cableGetting Started Xerox WorkCentre 4118 User GuidePowering On the Machine ¾ Connect the AC Power Cord tothe machine and a power outlet The power cord must be plugged into a grounded power socketLoading Paper Getting StartedRear GuideGetting Started ¾ Fan the paper and insert it into the trayCorner snubbers ¾ Do not fill above the Maximum Fill LineGetting Started Do not allow the guide to press against the edge of the paper tightlyStatus Machine SetupGetting Started Machine Setup Options Getting StartedStarted or OffFast NameEnter the current date and time using the Numeric Keypad. Use Clock Mode to setIf the Fax Setup option Auto Reduction is set to StartedInstalling Software Installing DriversSystem Requirements Programs for WindowsInstalling Drivers in Windows MacintoshLinux Started¾ Choose the components you want to install and then click Next Click Next to install your selections6 ¾ When the setup has completed click Finish Getting StartedGetting Started Page¾ Choose the components you want to install and then click Next ¾ Click Finish. The driver installation is now completeGetting Started PageWorkCentre Getting Startedfor the WorkCentre Click Next when prompted then click Finish Getting StartedGetting Started ¾ Choose Yes to print a test page and click FinishTest Print or Scan Test PrintTest Scan Getting Started¾ Copying Procedure ¾ Basic Copy Features ¾ Special Copy Features ¾ Compatible Features3 Copy Digital copying is available as standard on the Xerox WorkCentreCopying Procedure 1 Select Copy Mode2 Select the Paper Supply CopyCopy 3 Load the OriginalsDocument Feeder optional on the 2 in Select the Copy Features Document GlassCopy ¾ Lower the Document Feeder or Document CoverEnter the Quantity Press StartCopy ¾ If the Document Glass is usedBasic Copy Features Feature DescriptionCopy Reduce/Enlarge from¾ Continue the procedure until all the originals have CopyAuto Fit displays sided copies are requiredCopy Original TypeColor Original Paper SupplyCopy Special Copy FeaturesFeature Description z Use to ’clean up’ CopyEdge Erase Margin ShiftSuppress feature CopyBook Copy Auto SuppressBooklet feature CopyTransparencies Create BookletXerox WorkCentre 4118 User Guide Compatible FeaturesCopy Xerox WorkCentre 4118 User Guide CopyPage ¾ Loading Paper ¾ Setting the Paper Size ¾ Media Specifications 4 Paper and Other MediaXerox WorkCentre4118 User Guide PageUsing the Paper Trays Preparing Paper for LoadingLoading the Paper Trays Paper and Other MediaPaper and Other Media Paper and Other Media positioned under the snubbersUsing the Bypass Tray Paper and Other MediaPaper Support Bypass Tray Loading the Bypass TrayPaper and Other Media Paper and Other Media Bypass Tray is lit on the Status Map¾ To select the Bypass Tray, press Xerox WorkCentre4118 User GuideSetting the Paper Size Paper and Other MediaPaper and Other Media Media SpecificationsMedia Sizes and Types Paper and Other Media ¾ Use only well-constructed envelopes with sharp, well creased foldsPaper and Other Media ¾ Ensure that there is no exposed adhesive material between labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to machine componentsXerox WorkCentre4118 User Guide Paper and Other MediaPage ¾ Faxing Procedure ¾ Dialing Methods ¾ Basic Fax Features ¾ Special Fax Features ¾ Fax Forwarding ¾ Mailbox Setup¾ Mailbox Procedures ¾ Fax Setup Options 5 Fax 4 in 1 onlyFaxing Procedure 1 Load the OriginalsDocument Feeder Fax 4 in 1 onlySelect the Fax key Document GlassFax 4 in 1 only ¾ Lower the Document Feeder3 Select the Fax Features 4 Enter the Fax Number1 only Fax 4 in6 Job Status Press StartFax 4 in 1 only KeysDialing Methods Fax 4 in 1 only¾ Dial the fax number. When the fax tone is heard, press Start to 1 onlyManual group dialing Manual DialingFax 4 in 1 only Basic Fax FeaturesFeature Description Also used when sending a 1onlySuper Fine resolution Special Fax Features Feature Description¾ Using the Navigation keys select Fax Features Fax 4 in 1 onlyMemory Fax Delay Fax1only only1 Priority FaxPolling TX PollSecure Receive 1onlyBatch TX Fax Forwarding Fax 4 in 1 onlyOff - don’t forward RX - forward received TX - forward transmitted All - forward RX and TXMailbox Setup Create a MailboxSetConfMBX confidential SetBullMBX bulletinTo delete a mailbox Delete a MailboxFax 4 in 1 only Fax 4 in 1 only Mailbox ProceduresStoring Documents in a Mailbox Printing Mailbox Contents ¾ Using the Navigation Keys select Mailbox and press EnterFax 4 in 1 only ¾ Press the Menu/Exit keyDeleting Mailbox Contents ¾ Using the Navigation Keys select Mailbox and press EnterFax 4 in 1 only ¾ Press the Menu/Exit keyPolling from a Mailbox Fax 4 in 1 onlySending to a Mailbox Fax 4 in 1 onlyFax 4 in 1 only Fax Setup OptionsChanging the Fax Setup Options DRPD Fax Setup OptionsFax 4 in 1 only Edit Fax 4 in 1 onlySpeed Dials MSG Confirm Fax 4 in 1 onlyGroup Dials Use to activate the machine performing an onlyReceive Mode is set to Ans/Fax 4 in see DRPD Mode on the bottom line andonly1 until youXerox WorkCentre 4118 User Guide Fax 4 in 1 onlyPage ¾ Printing a Document ¾ Printer Settings ¾ PCL Driver 6 PrintXerox WorkCentre 4118 User Guide PagePrinting a Document PrintPrinter Settings Accessing Printer SettingsWindows 98/Me Windows NTWindows XP Print¾ Select File Print Properties from within any Windows application PagePCL Driver PrintRotate 180 Degrees Layout TabPrint Paper Tab Printmenu Use to select whether a banner page is requiredImage Options Tab Print Quality ModeToner Save Mode PrintOutput Options Tab PrintIf this option is selected the fonts which are resident on the printer will be used for the jobWatermark Tab PrintWatermark Message Message AngleAbout Tab PrintXerox WorkCentre 4118 User Guide PageXerox WorkCentre 4118 User Guide PrintPage ¾ TWAIN Scanner Program ¾ TWAIN Scanning Procedure ¾ Scanning Using the WIA Driver7 Scan 4 in 1 only Xerox WorkCentre 4118 User GuideTWAIN Scanner Program Scan 4 in 1 onlyTWAIN Scanning Procedure 1 Open the Image Editing Application23 Load the Originals Document Feeder3 Select the Scan Features Document GlassScan 4 in 1 only ¾ Lower the Document Feeder4 Select Preview 5 Select Scan6 Save the Image Scan 4 in 1 onlyScan 4 in 1 only Scanning Using the WIA DriverWIA Scanning Procedure Page Scan 4 in 1 onlyXerox WorkCentre 4118 User Guide Xerox WorkCentre 4118 User Guide Scan 4 in 1 onlyPage 8 Machine Administration Reports Available Machine AdministrationReports Printing Reports Machine Administration¾ Press the Machine Status key Xerox WorkCentre 4118 User GuideInstalling ControlCentre Using ControlCentreControlCentre Running ControlCentreFirmware Update Tab Phonebook Tab 4 in 1 onlyMachine Administration Retrieves thePrinter Tab PCL ButtonMachine Administration PageMachine Administration Enable Passcode ProtectionPasscode Protection Change the Passcode Machine AdministrationThis will be blank if you have just enabled Passcode Protection ¾ Enter the new passcode and press EnterClear Memory Clearing the MemorySystem Data Fax Phone Book Fax RX History Fax TX History Machine AdministrationMachine Administration Maintenance ToolsCheck the Serial Number Notify Toner Low New DrumYour Customer Number Your Customer Name The Supplier’s Fax Number The Suppliers NameMachine Administration Clean DrumBilling Counters Enabling or Disabling Auxiliary Access Machine AdministrationXerox WorkCentre 4118 User Guide Machine AdministrationPage 9 Maintenance ¾ Cleaning ¾ Ordering Supplies ¾ Customer Replaceable UnitsXerox WorkCentre 4118 User Guide PageCleaning Cleaning the Document Glass and Constant Velocity Transport CVT GlassMaintenance ¾ Open the Document FeederMaintenance Control Panel and LCDOutside Areas of the Machine Ordering Supplies MaintenanceCUSTOMER REPLACEABLE UNITToner Save Mode Customer Replaceable UnitsToner Cartridge Expected Cartridge Life¾ The display shows New Toner?, select No and press Enter To Re-distribute the TonerMaintenance Xerox WorkCentre 4118 User Guide Setting the Product to Send Toner Low InformationMaintenance Maintenance Drum CartridgeReplacing the Drum Cartridge Maintenance Maintenance The machine returns to Standby modeReinstall the toner cartridge, then lock the lever ¾ Close the front cover and the side cover10 Troubleshooting ¾ General ¾ Fault Clearance ¾ Customer Support ¾ LCD Error Messages¾ Problem and Solutions Charts Xerox WorkCentre 4118 User GuideTroubleshooting GeneralFault Clearance Document JamsInput Misfeed TroubleshootingExit Misfeed TroubleshootingFeeder ¾ Close the Document Feeder top coverRoller Misfeed Troubleshooting¾ Open the Document Feeder ¾ Close the Document Feeder and reload the documentsTroubleshooting Paper JamsPaper Feed Area Xerox WorkCentre 4118 User Guide Paper Exit AreaTroubleshooting Troubleshooting ¾ Gently pull the paper out through the exit area¾ Push the Fuser Lever up ¾ Turn the Jam Remove Lever back to the original positionTroubleshooting 2 Sided JamBypass Tray Jam Troubleshooting Customer SupportXerox US Welcome Center Xerox Canada Welcome CenterLCD Error Messages TroubleshootingTray Jams” on pageOptions” on page 5-22 for more information the LSU Laser ScanningOn the Machine” starting on page 2-16. If the Unit10-6 10-6page The Toner Cartridge hasProblem and Solutions Charts Copying ProblemsTroubleshooting “Cleaning the Document Glass and Constant Velocity TransportPrinting Problems that work. If printing is still not possible, replaceChange the page orientation in the printer setup port, enable this mode of operation. Refer to theEnabling High Speed Printer Communications If the computer is equipped with an ECP parallelToner Cartridge Faxing Problems Solution ChartTroubleshooting Check with the party sending the original that the original is a 11 Specifications ¾ Introduction ¾ Printer Specifications ¾ Fax Specifications¾ Scanner and Copier Specifications ¾ General Specifications ¾ Media SpecificationsSpecifications IntroductionPage Xerox WorkCentre 4118 User GuidePrinter Specifications SpecificationsFax Specifications Specifications600 x 300 Document Feeder Scanner and Copier SpecificationsSpecifications 32 kg Drum and Toner Cartridges included General SpecificationsSpecifications Media Specifications SpecificationsPlain paper, OHP film, Label, Envelope, Card, Postcard Paper TypePaper Label thickness 140 µm SpecificationsB5 means JIS and ISO Transparency film thickness 150 µm Index IndexNumerics Index Index Index Canada 1-5 US 1-5 IndexXerox WorkCentre 4118 User Guide IndexXerox WorkCentre 4118 User Guide IndexIndex