Scanning7 | Xerox 7765, 7755, 7775 guide

Scanning7

This chapter includes:

•Scanning to a Folder on the Printer on page 100

•Scanning to an Email Address on page 104

•Workflow Scanning on page 106

•Scanning to a User’s Home Folder on page 116

•Configuring the Printer for the Xerox Scan Utility on page 118

WorkCentre 7755/7765/7775 Multifunction Printer	99
System Administrator Guide

Image 99

Xerox 7765, 7755, 7775 manual Scanning7

Contents

Xerox WorkCentre 7755 / 7765 Page Contents Security Printing Scanning Accounting Audit Log Event Identification Numbers Introduction1 Overview Configuration Steps Information Source More InformationPage Initial Setup Physical Connection Configuration Report Initial Setup at the Control PanelInstallation Wizard Quick Setup Home Manually Setting the Printer’s Ethernet Interface Speed Assigning a Network AddressTouch Ethernet Physical Media Locking or Unlocking the Printer Initial Setup in CentreWare isAccessing CentreWare is Changing the System Administrator Password Disabling the Configuration Report at Startup Accessing the Configuration ReportUsing the Configuration Overview Enabling Services Touch Installed Options Viewing the Status of Services from the Control PanelPage Microsoft Networking on Network Configuration Touch Subnet and Gateway Configuring TCP/IP Settings at the Control PanelManually Configuring the Network Address Enabling TCP/IP Configuring Settings for IPv4 Configuring TCP/IP Settings in CentreWare isConfiguring Dynamic Address Settings Configuring DNS/DDNS Settings Zero-Configuration Networking Configuring IP Settings for IPv6 Default Dhcp Settings Manual Address Options CentreWare IS, click Properties Connectivity Protocols SLP SLP CentreWare IS, click Properties Connectivity Protocols FTP FTP Editing Snmp v1/v2c Properties Configuring Snmp Settings CentreWare IS, click Properties Connectivity Protocols Snmp Editing Snmp v3 SettingsSnmp Advanced Settings Adding IP Trap Destination Addresses Under Trap Destination Addresses, click Add IPX Address Adding IPX Trap Destination Addresses CentreWare IS, click Properties Connectivity Protocols Ssdp Ssdp Enabling LPR/LPD LPR/LPD Basic Settings Advanced SettingsRaw TCP/IP Printing Backchannel Data Banner Page PrintingMiscellaneous Optional Information Configuring Smtp Server Settings System Administrator Guide CentreWare IS, click Properties Connectivity Protocols Ldap Configuring LDAP/LDAPS Server Settings Defining User Mappings Configuring Contexts for Ldap On the Authorization Access page, click the User Roles tab Configuring Authorization Access by GroupsUser Roles Access Setup Device Access Setup Configuring Filters for Ldap Service Access SetupFeature Access Setup Under User ID Query Filter, select Enable Custom Filter Under Email Address Book Filter, select Enable Custom Filter POP3 Configuring Http Settings Enabling HttpCentreWare IS, click Properties Connectivity Protocols Http Proxy Server CentreWare IS, click Properties Connectivity Protocols NTP NTP Enabling AppleTalk on the printer AppleTalk NetWare Configuring NetWare SettingsService Advertising Protocol SAP Bindery Settings NetWare Directory Services NDS Configuring Microsoft Networking Configuring WinsMicrosoft Networking Enabling WSD WSD Click Apply Security4 Overview Setting up Access RightsAuthentication Authorization Must contain at least 1 number Local AuthenticationSpecifying Password Requirements User Information Network Authentication Setting Up Local AuthenticationSetting up Network Authentication Configuring Authentication Server Settings for SMB Authentication Using a Card Reader System Configuring Authentication Server Settings for NDS NovellConfiguring Authentication Server Settings for Ldap Click Configure next to Device User Interface Authentication Manually Configuring Control Panel Authentication Security Controlling Access for All Users Controlling Access to Tools and Features Installing a Digital Certificate Digital CertificatesCreating a Self-Signed Certificate Managing Trusted Certificate Authorities Creating a RequestClick Upload Certificate Select Save Target As Downloading the Generic Xerox CA Under Secure Http SSL select Enabled if required Secure Http SSLEnabling Secure Http SSL Creating a New Action IPsecEnabling IPsec Managing Actions Security Parameter Index in field Manual Keying SettingsInternet Key Exchange Settings Under IPsec Mode, select Transport Mode or Tunnel Mode Editing or Deleting an Action Editing or Deleting a Protocol Group Managing Protocol GroupsManaging Host Groups Creating a New Protocol Group Prioritizing a Security Policy Managing Security PoliciesEditing or Deleting a Host Group Defining a Security Policy CentreWare is Enabling and Configuring802.1X At the Control Panel Enable Save to save new password Under Protocol, select Enable Stored Data Encryption Manually Deleting All Image Data Overwriting Image DataManually Deleting Image Data Scheduling Routine Deletion of Image Data Security CentreWare IS, click Properties Security IP Filtering IP FilteringCreating an IP Filter Rule Editing or Deleting IP Filter Rules Arranging the Execution Order of IP Filter Rules Saving an Audit Log Click Enabled under Enabling Audit Log on machineAudit Log Enabling Audit Log Completion Status Page Printing5 Saving a Job from Your Computer Enabling the Reprint Saved Jobs FeatureSaving and Reprinting Jobs Saving and Printing Jobs Under Folder Operations, click Create New Folder Creating and Managing FoldersCreating a New Folder Managing Folders Restoring Saved Jobs Backing up Saved Jobs To restore jobs from an FTP file repository Managing Banner Sheet Print Options at the Control Panel Setting Banner Sheet Identification OptionsManaging Banner Sheet Printing Options Managing Banner Sheet Print Options in CentreWare is User ID Remote Job Name Job # Touch Service Settings Touch Job Sheets Banner SheetsUser ID Job Name Application Name filename.xxx User ID johndoe Job Name Application Name filename.xxx UNIX, Linux, and AS/400 Printing Xerox Services for Unix Systems XsusInstalling Xsus Locate the Installation Files Type tar -xvf filename.tgz then press Return or Enter Perform the Installation ProcedureDownload the Files Launch Xsus Printing with Cups Installing the Xerox PPD on the WorkstationPrinting from a Linux Workstation Adding the Xerox Printer AS/400 Installing the Wsco and Setting up Print QueuesPage Managing Copy Functions Specifying Default Copy Settings Touch Copy Service Settings Touch Feature DefaultsTouch Save Defaults Changing the Reading Order Touch Edge Erase Presets Creating Copy Feature PresetsEdge Erase Presets Image Shift Presets Touch Reduce/Enlarge Presets Reduce/Enlarge PresetsPage Scanning7 Setting Scan Policies Scanning to a Folder on the PrinterEnabling or Disabling Scan to Mailbox Under Scan to Mailbox, click Create Folder Managing Folders and Scanned FilesCreating and Editing a Folder Deleting Scanned Files Under Remove folder from device, click Delete Folder Managing Folder PasswordsCentreWare IS, click Properties Services Scan to Mailbox Delete Scan Folders Monitoring Capacity Scanning to an Email Address Editing Default Scan SettingsTroubleshooting Scan to Email CentreWare IS, click Properties Services Email Defaults See also See the Online Support Assistant at Workflow Scanning Configuring Workflow ScanningConfiguring File Repository Settings Enable Scan Template Management NetWare NCP FTP SMB HTTP/HTTPS Under Script path and filename, click Get Example Scripts CGI Scripts Adding Document Management Fields Configuring the Default TemplateAdding a File Destination Adding a Fax Destination Configuring Workflow Scanning General Settings Configuring Other Default Template Scanning OptionsUnder Document Management Fields, click Add Setting Scanned Image File Naming Conventions Configuring Template Pool Repository SettingsDate Time Job ID User ID Template Display Settings on the Control Panel Configuring a Validation ServerUpdating the List of Templates at the Control Panel Troubleshooting Workflow Scanning Select No Ldap Query Configuring Scan to HomeScanning to a User’s Home Folder Select Ldap Query 117 Configuring the Printer for the Xerox Scan Utility Fax8 Fax Install Wizard Embedded FaxSend and Receive Send Only Receive Only Configuring Embedded Fax SettingsSetting Fax Defaults Setting Incoming Fax Defaults Touch Secure Receive Enabling Ring VolumeEnabling or Disabling the Secure Fax Feature Enabling or Disabling Junk Fax Prevention Setting Transmission Defaults Setting Default Output OptionsPrinting or Clearing Secure Faxes Touch Mailbox Setup Fax MailboxesEditing a Fax Mailbox Storing a Fax in a Mailbox Deleting a Fax Mailbox Mailbox Number Mailbox Passcode Touch Print All Documents Setting Up Fax ReportsFax Reports Printing or Deleting Stored Faxes Storing a Fax for Remote Polling Fax PollingPrinting a Fax Report Deleting Sent Fax Jobs from Memory Polling a Remote Mailbox Remote PollingPrinting and Deleting Stored Faxes Polling a Remote Fax Touch Mailbox & Polling Policies Troubleshooting Embedded FaxTesting the Fax Connection Defining Mailbox and Polling Policies Fax Configure a Server Fax Filing Repository Configuring a Fax Repository using FTPServer Fax Configure a Fax Repository using HTTP/HTTPS Configure a Fax Repository using SMB Configure Server Fax Default Settings Configure a Fax Repository using SmtpConfigure a Fax Repository using Netware Troubleshooting Server Fax Internet Fax Configuring Default Internet Fax SettingsGeneral Settings Advanced Settings and Layout Adjustment Filing Options Configuring Internet Fax Receive SettingsInternet Fax Image Settings Under Internet Fax Image Settings, click Edit Internet Fax Addresses Troubleshooting Internet Fax Adding a Fax Recipient Click Xerox Features from the Copies and Pages menuLAN Fax Sending a LAN Fax Setting up a Cover Sheet Setting LAN Fax OptionsSelect Options from the Cover Sheet Image menu Editing the Phonebook Setting up Phonebook Preferences Click OK on the Paper/Output tab to send your fax Page Accounting9 Xerox Standard Accounting Enabling Xerox Standard AccountingCreating a Group Account Creating a General Account Creating a New User Account and Setting Usage Limits Click Add Account Resetting Usage LimitsMaximum Usage Limits Printing a Report 147 Network Accounting Enabling and Configuring Network Accounting Troubleshooting Network Accounting Enabling Accounting in Print Drivers Enabling Accounting in a Windows Print DriverEnabling Accounting in an Apple Macintosh Print Driver Administrator Tools Email Alerts Setting up Alert NotificationMonitoring Alerts and Status Alerts Low Supply Warning Local UI Alerts Advanced Sleep Mode Options Energy Saving SettingsSleep Mode Sleep Mode Options Touch Device Settings General Date and Time Setting the Date and TimeSetting the Date and Time in CentreWare is Setting the Date and Time at the Control Panel Taking the Printer Offline Restarting the Printer in CentreWare isRestarting the Printer from the Control Panel Administrator Tools Touch Reset. Notes SMart eSolutions and Billing Information SMart eSolutionsEnabling SMart eSolutions Supplies Assistant Maintenance AssistantView Usage and Billing Information Meter Assistant Billing Information CentreWare IS, click Properties General Setup Cloning CloningCreating a Clone File Click I Have a Cloning File Installing a Clone File Editing the Public Address Book in CentreWare is Address BooksInternet Fax and Email Address Book Address Book Security Editing the Public Address Book as a .csv File Mapping the Address Book Fax Address Book LAN Fax Address Book Font Management Utility Click Start Download Network Logs Customizing Printer Contact Information Click Install Software Updating the Printer SoftwareManual Under Refresh Start Time, select Hourly or Daily Auto Upgrade Customization Expansion Select Enable next to Extensible Service Registration Enabling Extensible ServicesInstalling Custom Services Software Enabling Extensible Service Registration Auxiliary Interface Kit Page Audit Log Event Identification Numbers Description Audit Log Event Identification Numbers SSL Page Numerics Index FTP IPsec, 66 enabling Linux printing Local authentication, 55 setting up Enabling Service Registration page, 18 services SSL Xsus Zero-configuration networking