Panasonic KX-FC255AL Listening to recorded messages, Leaving a message for others or yourself

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7. Answering Machine

7.2Listening to recorded messages

When the unit has recorded new voice messages:

–The {AUTO ANSWER} indicator will flash when auto answer is turned ON.

–The total number of recorded messages will flash on the base unit display.

7.2.1 To play back messages

AUTO ANSWER

{MENU} {<}{>}

{ERASE} {SP-PHONE}

{PLAYBACK}

Press {PLAYBACK}.

LOnly new messages will be played.

LAfter playing back all of the new messages, the

{AUTO ANSWER} indicator will stop flashing but will remain lit up when auto answer is turned ON. If you press {PLAYBACK} at this time, all the recorded messages will be played.

7.2.2 Useful features during playback

To repeat a message

Press {<} while listening to the message.

LIf you press {<} within 5 seconds of the beginning of the message, the previous message will be played.

LTo play back a specific message, press {<} or {>} and search for the message you want to listen to.

To skip a message

Press {>} to play the next message.

Voice time/day stamp

During playback, the unit will announce the day of the week and time that each message was recorded.

If you subscribe to Caller ID service

During playback, you can call back the displayed name or number using the base unit.

1.Press {MENU} during playback. L The base unit stops playback.

L If you do not need to edit the telephone number, skip to step 3.

2.Edit the telephone number (page 30).

3.Lift the handset or press {SP-PHONE}.

7.2.3 Erasing recorded messages

To erase a specific message

Press {ERASE} while listening to the message you want to erase.

To erase all messages

1.{ERASE}

2.Within 5 seconds, press {ERASE}.

7.3Leaving a message for others or yourself

You can record a voice memo to leave a private message for yourself or someone else. Recorded messages are treated as new messages.

1{MEMO}

LA long beep will sound.

2Speak clearly about 20 cm away from {MIC}.

3To stop recording, press {STOP}.

Note:

LIf you record for over 3 minutes, the unit will stop recording.

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Contents Operating Instructions Compact Plain Paper Fax with DectThank you for purchasing a Panasonic fax machine Things you should keep a recordFor your future reference Page Important information Installation Important safety instructionsBattery Environment For Best PerformanceLocation and noise Routine careDistinctive Ring Multi-unit Operation Operating additional unitsAccessory information Included accessoriesCharger Operating instructions Button descriptions of the base unit Button descriptions of the cordless handset Display descriptions of the cordless handsetMenu icons Menu icon Menu/featureSMS Short Message Service Soft key icons Action IconOverview Base unit Cordless handsetInk film Correct Paper trayIncorrect Handset cord Battery installation / replacementRecording paper CorrectSlantBase unit ConnectionsCharger unit Cordless handset screen saver mode Battery chargeTurning the cordless handset power ON/OFF Adjusting cordless handset volume Adjusting base unit volumeWith the cordless handset Date and timeWith the base unit Menu Stop Your logoYour fax number SET RecallMaking phone calls SP-PHONE Redial Answering phone callsMIC SP-PHONE Night mode Using the recall featureRecording a telephone conversation Cordless handset only Storing phonebook items Cordless handset phonebookCategories Base unit phonebook Making a phone call using the phonebookChain dial Cordless handset only Editing a stored itemOne touch dial Erasing all itemsCaller ID service How Caller ID is displayedCategory features for cordless handset phonebook Viewing and calling backWith the cordless handset 1 i j i# Symbols and operations for caller informationErasing caller information With the cordless handset 1 ij i #Into the cordless handset 1 i j i# Using SMS Short Message ServiceTurning SMS ON/OFF Into the base unitRegistering mailboxes Changing SMS message centre numbersSending a message Guide to SMS settings Receiving a messagePublic i# Settings i# Private Mailbox i # Changing private mailbox settingsStoring the PBX line access number for PBX users only Public i# Settings i# PBX Access No. i #Sending a fax manually SP-PHONE Stop FAX Start RedialSending a fax using Phonebook and one touch dial Document requirementsAdding a new item into the broadcast memory Broadcast transmissionProgramming items into the broadcast memory Erasing a stored item from the broadcast memoryUse mostly as a telephone TEL mode Use only as a fax FAX only modeSelecting the way to use your fax machine Receiving a fax manually Auto answer OFF Activating TEL modeSP-PHONE Stop FAX Start Activating FAX only mode Receiving a fax automatically Auto answer onTo erase an item from the junk fax prohibitor list To display the junk fax prohibitor listTo print the junk fax prohibitor list SET i MenuUsing with the ring detection feature Making a copy More copying featuresCopy Start Stop Example Making 2 copies of a 4-page original document Collated pages Uncollated pagesMIC Erase Greeting Check Stop Greeting REC Recording your greeting messageErasing your recorded greeting message To check the greeting message Press Greeting CheckLeaving a message for others or yourself Useful features during playbackListening to recorded messages To play back messagesRecording your greeting message Direct command operationListening to recorded messages Programming for answering machine Remote operation using remote commandsOperating from a remote location Summary of remote operationTo turn on the auto answer setting Key Remote commandRecording a marker message Basic features Base unit programmingAdvanced features Using 24-hour time entry OFF defaultDesired resolution To cancel after programming, press Stop then SET86% 72% Letter 92% defaultTo print the stored document Setting friendly #46 Darker60s Maximum greeting message time is 60 seconds TAM/FAXSee page 45 for details Work correctly. Consult your PBX supplier for the correct 100msec. defaultConnecting tone volume cannot be adjusted Other partyCordless handset features Cordless handset programmingChange base unit PIN 0000 . *1 Using the base unit PIN/repeaterBase unit settings menu Sub-menu Feature default setting Enter the current 4-digit base unit PIN. *2Display Setup Time settingsCall options Operating additional units Intercom Transferring a call/conferenceCopying one phonebook item To the cordless handset using the base unitCopying phonebook items Copying all the phonebook itemsCharacter entry Characters available in each character entry modeWhen the base unit displays the character entry screen Character entry modesExtended 2 character table O When writing SMS messagesCyrillic character table P Error messages Reports Error messages Display Display Cause & SolutionTry again Erase unnecessary messages page 46Recording was too short. Try again Phonebook items from the destination unit and try againInitial settings When a function does not work, check hereGeneral Problem Cause & Solution Cordless handset does Problem Cause & Solution Redial or Pause onReceiving mode does not Base unit does not functionOther user to complete the call Redialled. Redial the number manuallyFax sending Fax receivingWhen an extension telephone Problem Cause & Solution Blank sheet is ejectedUsing the cordless handset Receiving modeCopying Answering machineTo the appropriate service. Consult your service provider If a power failure occurs11.3.8 SMS When the recording paper has jammed in the unit Recording paper jamsWhen the recording paper was not fed into the unit properly Document jamsDo not use paper products, such as paper towels or tissues Thermal head cleaning Reference lists and reports Base unit only SpecificationsMenu SET Recording paper weight ITU-T No Test ChartRecording paper specifications Recording paper size RF transmission power Approx mW Voice codingIndex Broadcast ListTAM/FAX Page Page Global web site Sales Department Panasonic Australia Pty. LimitedManufacturer Panasonic Communications Malaysia Sdn. Bhd Copyright