Panasonic KX-FC255AL manual Recording your greeting message, Listening to recorded messages

Page 47

7. Answering Machine

7.4Using the answering machine with the cordless handset

Helpful hints:

LTo activate TAM/FAX mode with the cordless handset, see page 40.

1

{<}{>}{ih}

7.4.1 Recording your greeting message

1"i Ii#

2“Record Greeting” i #

LHold the cordless handset about 20 cm away and speak clearly into the microphone.

3Press $to stop recording. i {ih}

To check the greeting message

1."i Ii #

2.“Play Greeting” i#i {ih}

To erase your greeting message

1."i Ii #

2.“Erase Message” i#

3.“Erase Greeting” i#

4.“Yes” i #i{ih}

7.4.2 Listening to recorded messages

When the unit has new voice messages:

–the message indicator (1) on the cordless handset will flash if the message alert feature (page 56) is turned ON

–uwill be displayed

–the total number of new messages will be displayed next to u

1"i Ii#

2“Play New Msg.” or “Play All Msg.” i#

To repeat a message

Press {<} while listening to the message.

LIf you press {<} within 5 seconds of the beginning of the message, the previous message will be played.

To skip a message

Press {>} to play the next message.

To stop playback

Press $.

If you subscribe to Caller ID service

During playback, you can call back the displayed name or number using the cordless handset.

1.Press "during playback.

2.“Call Back” i #

Note:

To edit the number before calling back;

1.Press "during playback.

2.“Edit and Call” i #

3.Edit the number. i #

7.4.3 Erasing recorded messages

To erase a specific message

1.Press Gwhile listening to the message you want to erase.

2.“Yes”i#

To erase all messages

1."iIi #

2.“Erase Message” i #

3.“Erase All” i #

4.“Yes” i#i {ih}

7.4.4 Direct command operation

You can operate the answering machine by pressing dial keys, rather than navigating through the menus. To use the following commands, press ". i Ii #

Key	Direct commands
{1}	Repeats a message (during
	playback)*1
{2}	Skips a message (during playback)

{3}	Enter the “Settings” menu
{4}	Plays new messages

{5}	Plays all messages

{6}	Plays greeting message

{7}{6}	Records greeting message

{8}	Turns ON auto answer setting

{9}	Stops current operation

{0}	Turns OFF auto answer setting

47

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Contents Compact Plain Paper Fax with Dect Operating InstructionsFor your future reference Things you should keep a recordThank you for purchasing a Panasonic fax machine Page Important information Battery Important safety instructionsInstallation Routine care For Best PerformanceLocation and noise EnvironmentDistinctive Ring Operating additional units Multi-unit OperationCharger Operating instructions Included accessoriesAccessory information Button descriptions of the base unit Display descriptions of the cordless handset Button descriptions of the cordless handsetSoft key icons Action Icon Menu icon Menu/featureSMS Short Message Service Menu iconsBase unit Cordless handset OverviewInk film Incorrect Paper trayCorrect CorrectSlant Battery installation / replacementRecording paper Handset cordCharger unit ConnectionsBase unit Turning the cordless handset power ON/OFF Battery chargeCordless handset screen saver mode Adjusting base unit volume Adjusting cordless handset volumeWith the base unit Date and timeWith the cordless handset SET Recall Your logoYour fax number Menu StopMaking phone calls MIC SP-PHONE Answering phone callsSP-PHONE Redial Recording a telephone conversation Cordless handset only Using the recall featureNight mode Categories Cordless handset phonebookStoring phonebook items Editing a stored item Making a phone call using the phonebookChain dial Cordless handset only Base unit phonebookErasing all items One touch dialHow Caller ID is displayed Caller ID serviceViewing and calling back Category features for cordless handset phonebookWith the cordless handset 1 ij i # Symbols and operations for caller informationErasing caller information With the cordless handset 1 i j i#Into the base unit Using SMS Short Message ServiceTurning SMS ON/OFF Into the cordless handset 1 i j i#Sending a message Changing SMS message centre numbersRegistering mailboxes Receiving a message Guide to SMS settingsPublic i# Settings i# PBX Access No. i # Changing private mailbox settingsStoring the PBX line access number for PBX users only Public i# Settings i# Private Mailbox i #SP-PHONE Stop FAX Start Redial Sending a fax manuallyDocument requirements Sending a fax using Phonebook and one touch dialErasing a stored item from the broadcast memory Broadcast transmissionProgramming items into the broadcast memory Adding a new item into the broadcast memorySelecting the way to use your fax machine Use only as a fax FAX only modeUse mostly as a telephone TEL mode SP-PHONE Stop FAX Start Activating TEL modeReceiving a fax manually Auto answer OFF Receiving a fax automatically Auto answer on Activating FAX only modeSET i Menu To display the junk fax prohibitor listTo print the junk fax prohibitor list To erase an item from the junk fax prohibitor listUsing with the ring detection feature Copy Start Stop More copying featuresMaking a copy Collated pages Uncollated pages Example Making 2 copies of a 4-page original documentTo check the greeting message Press Greeting Check Recording your greeting messageErasing your recorded greeting message MIC Erase Greeting Check Stop Greeting RECTo play back messages Useful features during playbackListening to recorded messages Leaving a message for others or yourselfListening to recorded messages Direct command operationRecording your greeting message Summary of remote operation Remote operation using remote commandsOperating from a remote location Programming for answering machineRecording a marker message Key Remote commandTo turn on the auto answer setting Base unit programming Basic featuresAdvanced features To cancel after programming, press Stop then SET OFF defaultDesired resolution Using 24-hour time entryDarker Letter 92% defaultTo print the stored document Setting friendly #46 86% 72%See page 45 for details TAM/FAX60s Maximum greeting message time is 60 seconds Other party 100msec. defaultConnecting tone volume cannot be adjusted Work correctly. Consult your PBX supplier for the correctCordless handset programming Cordless handset featuresEnter the current 4-digit base unit PIN. *2 Using the base unit PIN/repeaterBase unit settings menu Sub-menu Feature default setting Change base unit PIN 0000 . *1Call options Time settingsDisplay Setup Operating additional units Transferring a call/conference IntercomCopying all the phonebook items To the cordless handset using the base unitCopying phonebook items Copying one phonebook itemCharacter entry modes Characters available in each character entry modeWhen the base unit displays the character entry screen Character entryCyrillic character table P When writing SMS messagesExtended 2 character table O Error messages Reports Display Cause & Solution Error messages DisplayPhonebook items from the destination unit and try again Erase unnecessary messages page 46Recording was too short. Try again Try againGeneral When a function does not work, check hereInitial settings Base unit does not function Problem Cause & Solution Redial or Pause onReceiving mode does not Problem Cause & Solution Cordless handset doesRedialled. Redial the number manually Other user to complete the callFax receiving Fax sendingReceiving mode Problem Cause & Solution Blank sheet is ejectedUsing the cordless handset When an extension telephoneAnswering machine Copying11.3.8 SMS If a power failure occursTo the appropriate service. Consult your service provider Recording paper jams When the recording paper has jammed in the unitDocument jams When the recording paper was not fed into the unit properlyDo not use paper products, such as paper towels or tissues Thermal head cleaning Menu SET SpecificationsReference lists and reports Base unit only RF transmission power Approx mW Voice coding ITU-T No Test ChartRecording paper specifications Recording paper size Recording paper weightBroadcast List IndexTAM/FAX Page Page Copyright Sales Department Panasonic Australia Pty. LimitedManufacturer Panasonic Communications Malaysia Sdn. Bhd Global web site