HP RISS Components manual Sending query or search results, Exporting query or search results

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5.To access the saved results, see "Accessing saved results" on page 26.

NOTE:

The results are not retrieved in chronological order, but are sorted chronologically after they have all been retrieved (query processing is Finished). If you access the saved results before the query is Finished, the results are not sorted.

Sending query or search results

You can send search results to your email account. This includes results that you have placed in a quarantine repository.

To send results:

1.Display the Query Results page by completing one of the following tasks:

•Submit a simple (see "Completing simple searches" on page 17) or advanced search (see "Completing advanced searches" on page 18).

•Submit a search from previously saved criteria (see "Accessing saved criteria" on page 26).

•Access previously saved results (see "Accessing saved results" on page 26).

2.From the Query Results page, select the check box next to each item you want to send. Skip this step if you are sending all items.

3.Click More Options to open the menu.

4.To send all results, click Send All Items. To send the selected items, click Send Checked Items. A confirmation message is displayed when the items are sent.

Exporting query or search results

This section is specific to RIM for Exchange users. The RIM for Domino equivalent is explained in the HP RIM for Domino User’s Guide included on the documentation CD in the RIM for Domino product.

If you have installed the Outlook plug-in and are using the RISS Outlook Interface customer option, you can use the Export Checked Items and Export All Items options in the More Options menu to export query results. You can export query results directly to Outlook or create a PST file to save to an external location, such as your hard drive. You can also export results that you have placed in a quarantine repository.

To export results:

1.Display the Query Results page by completing one of the following tasks:

•Submit a simple (see "Completing simple searches" on page 17) or advanced search (see "Completing advanced searches" on page 18).

•Submit a search from previously saved criteria (see "Accessing saved criteria" on page 26).

•Access previously saved results (see "Accessing saved results" on page 26).

2.From the Query Results page, select the check box next to each item you want to export. Skip this step if you are exporting all items.

3.Click More Options to open the menu.

4.To export all results, click Export All Items. To export the selected items, click Export Checked Items. If this is the first time you have exported results, the File Download dialog box is displayed.

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Contents HP Reference Information Storage System User Guide Version Page Contents Riss Outlook Interface IndexFigures Tables Intended audience PrerequisitesRelated documentation Document conventions and symbols HP technical supportDocument conventions TIPSubscription service Other web sitesProviding feedback About this guide Riss and RIM Understanding document archivingRIM applications Application What You Can DoUnderstanding searching and document indexing Indexed document typesMessage Mime types advanced users User Guide Riss overview Using the toolbar Logging in and outUnderstanding the user interface User interface topics includeCommon tasks Search basicsCompleting simple searches Riss Web Interface tasksTask Reference Search using the following fields on the Advanced Search Completing advanced searchesAdditional advanced search query fields Query Field Matches in the DocumentQuery Results page email content type Displaying query or search resultsQuery results navigation bar Saving query or search criteria Saving query or search resultsSave Results Sending query or search results Exporting query or search resultsFile Download dialog box Accessing saved criteria Accessing saved resultsCopying saved results to a quarantine repository Deleting quarantine repositoriesSearching audit log repositories To search for multiple items, use the advanced search formAdvanced Search page document content type Logged actions and descriptions Logged Action DescriptionQuery Field Matches Troubleshooting Changing your passwordProblems exporting results Changing your languageFolder Options dialog box Query expressions Word charactersLetters and digits in different character sets Word characters and separatorsRegular expression definition of English word characters Letters and digits definedMatching words Matching similar wordsSupported character sets Supported character Description SetMatching word sequences Fuzzy wordsMeasuring word similarity Simple word sequencesBoolean query expressions Boolean query expressionsSyntax Matches Nested Boolean query expressions Query expression examplesFollowing are examples of query expressions Query expression examplesSetting up the Riss Outlook Interface Installing the Outlook plug-in or OWASupported Outlook versions Archived email messages Riss Search Results folderRiss Outlook user interface objects Objects DescriptionAccessing exported results Searching for archived documentsRiss Outlook Interface tasks Using Cache Manager Displaying archived email attachmentsCache Manager icons Icon DescriptionUser account settings Setting offline cache optionsRiss Outlook Interface administrator tasks Offline Cache Options dialog box Enabling offline cache Archive Options panel, Options dialog boxInformation on configuring EFS Setting host information Clearing offline cacheDisplaying the About options Riss Information dialog boxTroubleshooting Problems logging About dialog boxIndex See Mime Reference Information Storage SystemRIM
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