HP RISS Components manual Accessing saved criteria, Accessing saved results

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•Specify where you want to save the results by entering a path in the Folder field or clicking Browse to select a location.

•In the Prefix field, enter the name of the PST file that will be generated when you export the results.

If the file size exceeds 1.7 GB, the PST file is automatically divided into more than one file and numbered sequentially (for example, XYZ_001.pst, XYZ_002.pst, and so forth).

Outlook 2000: If the results contain more than 16,000 messages, a new PST file will be created

even if the 1.7 GB size limitation has not been reached yet. Outlook 2002 or 2003: The maximum number of messages is 64,000.

9.To begin the export process, click Download. Clicking Close will quit the export process.

10.A progress bar is displayed while you are downloading the results. When the export process is complete, click Close. If an error occurs, an error message is displayed. Click OK to display the error log.

You can work with these messages as you would any email message. For instance, you can reply to, forward, or delete a message.

NOTE:

Deleting a message removes it from your Outlook account, but does not necessarily delete it from the RISS. Rules on when and what files are deleted depends on how the RISS has been configured and are usually set by the administrator. Contact your administrator for more information.

Accessing saved criteria

If you save the criteria of a query or search, you can access it from the Query Manager page. Each item listed shows the name of the saved criteria and date of when you saved the criteria.

To access a saved criteria:

1.Click Query Manager in the toolbar. The Query Manager page displays.

2.Click Saved Criteria to display all previously saved searches.

Figure 10 Saved Criteria view, Query Manager page

3.Complete any of the following tasks:

•To resubmit the query, click Reload. The Advanced Search page with the saved criteria already entered is displayed. You can then resubmit the query by clicking Find Now.

•To delete the saved criteria, click Delete. You are not prompted to confirm the deletion.

•To switch to the Saved Results view, click Saved Results. Or right-click and select Saved Query Results.

Accessing saved results

You can access saved results from the Query Manager page. This includes results that you have placed in a quarantine repository. Each item listed shows the name of the results, its status (if unfinished), and start and end dates of the search.

To access saved results:

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Contents HP Reference Information Storage System User Guide Version Page Contents Riss Outlook Interface IndexFigures Tables Related documentation Intended audiencePrerequisites Document conventions Document conventions and symbolsHP technical support TIPProviding feedback Subscription serviceOther web sites About this guide RIM applications Riss and RIMUnderstanding document archiving Application What You Can DoMessage Mime types advanced users Understanding searching and document indexingIndexed document types User Guide Riss overview Understanding the user interface Using the toolbarLogging in and out User interface topics includeCommon tasks Search basicsTask Reference Completing simple searchesRiss Web Interface tasks Search using the following fields on the Advanced Search Completing advanced searchesAdditional advanced search query fields Query Field Matches in the DocumentQuery Results page email content type Displaying query or search resultsQuery results navigation bar Saving query or search criteria Saving query or search resultsSave Results Sending query or search results Exporting query or search resultsFile Download dialog box Accessing saved criteria Accessing saved resultsCopying saved results to a quarantine repository Deleting quarantine repositoriesSearching audit log repositories To search for multiple items, use the advanced search formAdvanced Search page document content type Query Field Matches Logged actions and descriptionsLogged Action Description Problems exporting results TroubleshootingChanging your password Changing your languageFolder Options dialog box Query expressions Word charactersRegular expression definition of English word characters Letters and digits in different character setsWord characters and separators Letters and digits definedSupported character sets Matching wordsMatching similar words Supported character Description SetMeasuring word similarity Matching word sequencesFuzzy words Simple word sequencesSyntax Matches Boolean query expressionsBoolean query expressions Following are examples of query expressions Nested Boolean query expressionsQuery expression examples Query expression examplesSupported Outlook versions Setting up the Riss Outlook InterfaceInstalling the Outlook plug-in or OWA Riss Outlook user interface objects Archived email messagesRiss Search Results folder Objects DescriptionRiss Outlook Interface tasks Accessing exported resultsSearching for archived documents Cache Manager icons Using Cache ManagerDisplaying archived email attachments Icon DescriptionRiss Outlook Interface administrator tasks User account settingsSetting offline cache options Offline Cache Options dialog box Information on configuring EFS Enabling offline cacheArchive Options panel, Options dialog box Setting host information Clearing offline cacheDisplaying the About options Riss Information dialog boxTroubleshooting Problems logging About dialog boxIndex See Mime Reference Information Storage SystemRIM
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