Using the fax feature

Software features

4.Click Advanced... on the Secondary Email tab to specify any X-headers to include in the e- mails. The administrator can use X-headers to supply a user-defined header that is inserted in the rfc822 file for each secondary e-mail message that the device sends. The third-party e-mail software program can then use this header information to perform specific actions.

NOTE Currently, none of the HP-recommended third-party vendors require X-headers.

5.Click Apply to save the secondary e-mail changes.

HP DSS can be configured to support four different methods of faxing. Only one method can be selected for any given HP DSS installation.

●Internet fax: An Internet fax provider can be used to process faxes. These providers use e-mail messages as a submittal mechanism and deliver them either to a traditional fax machine or reroute them to an individual e-mail inbox. This service supports .TIFF and .MTIFF files.

●Windows 2000 fax: Using a fax modem on the computer where the HP DSS is running allows that computer to act as a turnkey fax gateway. This service supports .MTIFF files.

●LAN fax: Requires a LAN fax product and a shared folder for the fax work area. This service supports .MTIFF, PCL 5 uncompressed, and PCL 5 packbits files.

●Analog fax: If MFPs on the network support analog faxing, you can choose to use that capability rather than HP DSS to send faxes. Use the HP MFP DSS Configuration Utility to configure the settings for this option.

Users can specify fax destinations at the device control panel by using the MFP keyboard to type fax numbers, by selecting speed-dial numbers, or by selecting fax numbers from an address book.

Internet fax

When Internet fax is configured to use a specific Internet fax provider, HP DSS formats the fax as an e-mail. The provider delivers the message either to a traditional fax machine or reroutes it to an individual e-mail inbox. With Internet fax, the fax number that is specified at the device control panel is used as the first part of the e-mail address. The e-mail address suffix is typically the e-mail suffix of the Internet fax provider’s SMTP gateway (for example, efax.com). Unless the Internet fax provider offers it, the Internet fax method does not provide fax notification.

Windows 2000/XP fax

When Windows 2000/XP fax is configured in HP DSS, the HP DSS server uses the APIs provided by Microsoft to communicate directly with the Windows 2000 or XP Fax server. This method uses a fax modem on the computer where the HP DSS is running, which allows that computer to act as a turnkey fax gateway.

LAN fax

When it is configured for the LAN fax method, HP DSS uses a simple “file drop” mechanism to deliver fax files and receive fax-notification files for each fax job that is sent from an MFP. Most LAN fax solutions support some method of fax notification.

30 Chapter 3 Software features

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