HP MFP Sending Software 4.0 to 4.20 manual Configuring personal address books

Page 77

To set up automatic replication of the LDAP address book

1.On the HP DSS server, open the HP MFP DSS Configuration Utility and click the Addressing tab.

2.Click Settings.... The Replicating LDAP Address Book dialog box appears.

Software features

Figure 3-25Replicating LDAP Address Book dialog box

3.Select the Enable LDAP Directory Replication check box.

4.On the LDAP Settings tab, set up the necessary parameters for logging into the LDAP server and searching the LDAP database. See LDAP Configuration for more information. After setting up the LDAP parameters, click Advanced to set up more advanced LDAP search options.

5.On the Replication tab, select the schedule for replicating the LDAP database. If you select Daily, Weekly, or Monthly, you can set a specific time and day of the week for the replication process. The replication should be scheduled to take place at off-peak times. The information that is replicated for each recipient in the directory (display name and e-mail address) is fairly small. An address book database of 100,000 users is approximately 5 MB in size.

Configuring personal address books

When the Enable PABs check box on the Addressing tab is selected, users can gain access to their personal Outlook contacts address books at the device. Personal address book support is only available if authentication is enabled and the authentication method is set to Microsoft Windows (see Using authentication). The Microsoft Messaging API (MAPI) is also required in order to interface with a user's personal address book. Make sure that the Windows Messaging Component is installed. If a

ENWW	Using address books 69

Image 77

Contents HP Digital Sending Software Page HP Digital Sending Software Copyright and License Table of contents Software features Determining the search root Administration tool LDP.EXEConsole with ADSIEDIT.MSC Determining access rights Installation and removal Troubleshooting toolsAppendix 105HP Digital Sending Software IntroductionPurpose and scope Software description Technology overview Embedded e-mail Dsmp Functions available through HP DSS Software capabilities1Functions available through HP DSS Function Detail CompatibilityFax Function Detail AuthenticationRemote Configuration Utility Control-panel featuresHP MFP Digital Sending Software Configuration Utility Secure e-mail AuthenticationMail capabilities Send-to-workflow capabilities Fax capabilitiesSend-to-folder capabilities Component HP DSS components2HP DSS network requirements Seats Part Number LicensingWindows interface Licenses from prior versions Hewlett-Packard limited warranty statementNode Locking Ownership HP software license termsLicense grant Part KEY Code Software description Software features Finding documentation and other supporting information Using Internet support1Sources of information Source DescriptionTool Purpose Understanding support tools2Support tools Using the e-mail feature Using the e-mail feature Email tab Configuring the e-mail featureExchange Mail servers that function as Smtp gatewaysSendmail Verifying the Smtp gatewayQmail Lotus Domino NotesSecondary e-mail Using the secondary e-mail featureConfiguring secondary e-mail Using HP DSS to send secure e-mail5The Secondary Email tab To configure secondary e-mailInternet fax Using the fax featureWindows 2000/XP fax LAN faxLANFax Configuring the fax feature TimeoutConfiguring LAN fax notification LAN Fax notificationFax tab To configure LAN fax8Configuring Internet fax Software features To configure Internet faxTo configure Windows 2000/XP fax To configure Analog embedded fax Using the send-to-folder featureUsing HP DSS to send a document to a folder Send-to-folder FeatureChanging the settings Configuring the send-to-folder feature11 The Folders tab To configure the send-to-folder feature Configuring the send-to-workflow feature Using the send-to-workflow feature12 The Workflows tab Configuring a workflow menu Configuring a workflow groupTo create a workflow form for a folder destination Configuring a workflow form15 Add Prompts dialog box Software features Format Attributes 3Response format optionsSend to workflow Folder destination Creating a workflow form for an FTP site Creating a workflow form for a printer Software features 4Authentication bind methods Using authenticationLdap bind methods Bind method Description Can be used byWindows Active Directory authentication method Methods of authenticationDetermining the Ldap server bind method for Windows Windows AuthenticationNovell authentication methods Novell Bindery configuration Ldap authenticationNovell NDS configuration Ldap authentication 23The Authentication tab Configuring AuthenticationTo configure the Ldap server Ldap ConfigurationDetermining the Ldap server hostname or TCP/IP address Troubleshooting authentication\ telnet 15.63.55.144 Determining the search rootDetermining access rights Determining the correct Ldap attributes To determine Ldap attributes using LDP.EXEFirst name, last name out of order Other authentication configuration issuesLdap performance with dynamic Ldap addressing Only one name appears in the Address BookEffect of authentication on address book availability Using address booksAdding addresses Clearing addressesPrivate Types of address booksPersonal Personal distribution listGuest Using the Address Book ManagerGlobal Replicated LDAP/ABM Public distribution listImporting addresses into the ABM Configuring address books6Address book synchronization Configuring Ldap directory replicationMethod Description Effect at the control panelTo set up automatic replication of the Ldap address book Configuring personal address booksTo add a new device Configuring individual devicesConfiguring DSS address books MFP list Configuring a device7MFP list icons Icon DescriptionSoftware features Send to Email tab 27Send to Email tab in the Configure MFPs windowTo enable send to e-mail directly from the MFP To enable send to e-mail by using HP DSS28Advanced E-mail Settings dialog box Advanced e-mail settingsSend to Fax tab Configuring the HP DSS send-to-fax feature 8MFP modem settings Configuring the MFP analog send-to-fax featureAddressing tab Option ActionSoftware features Select Active Directory Defaults Advanced addressing settings Software features Log tab Document Size Document Type Preferences tabProperties tab 34Properties tab in the Configure Mfps windowSoftware features Troubleshooting tools To view the activity log Using the Activity Log in the Configuration UtilityEvent Description Action to take Using the log for an individual device1Device log events Running Error Message Suggested Actions Understanding critical error notifications2Critical error messages Troubleshooting tools Installation and removal System requirements Requirements for installing HP DSSSupported platforms Network operating systemsNovell NetWare support MFP firmware requirementsClient operating systems for the Address Book Manager only Upgrading from previous versions of HP DSS HP DSS CD contentsPorts Uninstalling HP DSS Installation and removal Appendix Image processing Workflow image file settings1Effects of the file settings Document type Description Mail file settings2Document type settings Accpcc Supported third-party fax programsTopcall Appendix Gateways FaxMessages Page Hewlett-Packard Development Company, L.P