HP MFP Sending Software 4.0 to 4.20 manual To enable send to e-mail by using HP DSS

Page 82

Software features

To enable send to e-mail by using HP DSS

1.On the HP DSS server, open the HP MFP DSS Configuration Utility and select a device from the list on the MFP Configuration tab.

2.Click Configure MFP..., and then select the Send to Email tab.

3.Select the Enable Send to Email check box to enable digital sending by using e-mail.

4.Select via the Digital Sending service from the Send Emails drop-down menu.

5.If authentication has not been enabled, complete the Email Address in the Default 'From' Address group box. If the device user does not provide a From e-mail address, this is the return address that will be used. To prohibit users from changing the return e-mail address, select the Prevent mfp user from changing the Default 'From:' Address check box. This prevents a user from impersonating someone else.

NOTE If authentication is enabled, the Default 'From' Address group box is disabled. The e-mail address of the authenticated user is used for the From e-mail address.

6.Type the Display Name (optional). This name appears in the From: text box when the device user first initiates a send-to-e-mail operation. This text box can be used to provide instructions to the device user (with messages such as "Please type your e-mail address here").

NOTE If the display name is not provided, the default sender is the e-mail address that appears in the From: text box.

7.Type a default e-mail subject into the Default Subject text box, if one is needed. This is used if the device user does not type in their own e-mail subject.

8.Click Advanced to set up some additional e-mail settings. See Advanced e-mail settings.

To enable send to e-mail directly from the MFP

1.On the Send to Email tab, select the Enable Send to Email check box.

2.Select directly from the mfp from the Send Emails drop-down menu.

3.In the MFP's SMTP Gateway text box, type the SMTP server TCP/IP address or hostname. If you do not know the SMTP address, click Find Gateway to find it, and then click Test to verify that it is a valid SMTP server.

NOTE Some MFP models only recognize TCP/IP addresses. In these cases, the hostname is converted to the equivalent TCP/IP address.

4.Use the Maximum Attachment Size drop-down list to control the size of the attachments that the e-mail server can accept. If an attachment exceeds the maximum size, it will be split between two or more e-mails.

5.If authentication has not been enabled, complete the Email Address in the Default 'From' Address group box. If the MFP user does not provide a From e-mail address, this is the return address that will be used. To prohibit users from changing the return e-mail address, select the Prevent mfp user from changing the Default 'From:' Address check box. This prevents a user from impersonating someone else.

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Contents HP Digital Sending Software Page HP Digital Sending Software Copyright and License Table of contents Software features Console with ADSIEDIT.MSC Determining access rights Administration tool LDP.EXEDetermining the search root Appendix Troubleshooting toolsInstallation and removal 105Introduction HP Digital Sending SoftwarePurpose and scope Software description Technology overview Embedded e-mail Dsmp 1Functions available through HP DSS Software capabilitiesFunctions available through HP DSS Function Detail CompatibilityFunction Detail Authentication FaxHP MFP Digital Sending Software Configuration Utility Control-panel featuresRemote Configuration Utility Mail capabilities AuthenticationSecure e-mail Send-to-folder capabilities Fax capabilitiesSend-to-workflow capabilities 2HP DSS network requirements HP DSS componentsComponent Windows interface LicensingSeats Part Number Node Locking Hewlett-Packard limited warranty statementLicenses from prior versions License grant HP software license termsOwnership Part KEY Code Software description Software features 1Sources of information Using Internet supportFinding documentation and other supporting information Source Description2Support tools Understanding support toolsTool Purpose Using the e-mail feature Using the e-mail feature Configuring the e-mail feature Email tabMail servers that function as Smtp gateways ExchangeQmail Verifying the Smtp gatewaySendmail Lotus Domino NotesUsing the secondary e-mail feature Secondary e-mailUsing HP DSS to send secure e-mail Configuring secondary e-mailTo configure secondary e-mail 5The Secondary Email tabWindows 2000/XP fax Using the fax featureInternet fax LAN faxLANFax Configuring LAN fax notification TimeoutConfiguring the fax feature LAN Fax notificationTo configure LAN fax Fax tabTo configure Internet fax 8Configuring Internet fax Software featuresTo configure Windows 2000/XP fax Using the send-to-folder feature To configure Analog embedded faxSend-to-folder Feature Using HP DSS to send a document to a folderConfiguring the send-to-folder feature Changing the settings11 The Folders tab To configure the send-to-folder feature Using the send-to-workflow feature Configuring the send-to-workflow feature12 The Workflows tab Configuring a workflow group Configuring a workflow menuConfiguring a workflow form To create a workflow form for a folder destination15 Add Prompts dialog box Software features 3Response format options Format AttributesSend to workflow Folder destination Creating a workflow form for an FTP site Creating a workflow form for a printer Software features Ldap bind methods Using authentication4Authentication bind methods Bind method Description Can be used byMethods of authentication Windows Active Directory authentication methodWindows Authentication Determining the Ldap server bind method for WindowsNovell authentication methods Novell NDS configuration Ldap authenticationNovell Bindery configuration Ldap authentication Configuring Authentication 23The Authentication tabLdap Configuration To configure the Ldap serverTroubleshooting authentication Determining the Ldap server hostname or TCP/IP addressDetermining the search root \ telnet 15.63.55.144Determining access rights To determine Ldap attributes using LDP.EXE Determining the correct Ldap attributesLdap performance with dynamic Ldap addressing Other authentication configuration issuesFirst name, last name out of order Only one name appears in the Address BookAdding addresses Using address booksEffect of authentication on address book availability Clearing addressesPersonal Types of address booksPrivate Personal distribution listGlobal Replicated LDAP/ABM Using the Address Book ManagerGuest Public distribution listConfiguring address books Importing addresses into the ABMMethod Description Configuring Ldap directory replication6Address book synchronization Effect at the control panelConfiguring personal address books To set up automatic replication of the Ldap address bookConfiguring DSS address books Configuring individual devicesTo add a new device 7MFP list icons Configuring a deviceMFP list Icon DescriptionSoftware features 27Send to Email tab in the Configure MFPs window Send to Email tabTo enable send to e-mail by using HP DSS To enable send to e-mail directly from the MFPAdvanced e-mail settings 28Advanced E-mail Settings dialog boxSend to Fax tab Configuring the HP DSS send-to-fax feature Addressing tab Configuring the MFP analog send-to-fax feature8MFP modem settings Option ActionSoftware features Select Active Directory Defaults Advanced addressing settings Software features Log tab Preferences tab Document Size Document Type34Properties tab in the Configure Mfps window Properties tabSoftware features Troubleshooting tools Using the Activity Log in the Configuration Utility To view the activity log1Device log events Using the log for an individual deviceEvent Description Action to take Running 2Critical error messages Understanding critical error notificationsError Message Suggested Actions Troubleshooting tools Installation and removal Supported platforms Requirements for installing HP DSSSystem requirements Network operating systemsClient operating systems for the Address Book Manager only MFP firmware requirementsNovell NetWare support Ports HP DSS CD contentsUpgrading from previous versions of HP DSS Uninstalling HP DSS Installation and removal Appendix 1Effects of the file settings Workflow image file settingsImage processing 2Document type settings Mail file settingsDocument type Description Supported third-party fax programs AccpccTopcall Appendix Fax GatewaysMessages Page Hewlett-Packard Development Company, L.P
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