HP MFP Sending Software 4.0 to 4.20 Configuring a workflow group, Configuring a workflow menu

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Configuring a workflow group

The first step in creating a workflow process is to create a workflow group.

NOTE Rather than creating a new group, the default group, called the Common MFP Group can also be used. This group cannot be deleted. Custom groups are optional and provide a way to associate different workflows with different devices or groups of devices.

1.On the HP DSS server, open the HP MFP DSS Configuration Utility and click the Workflows tab.

2.Click Add Group. The Workflow Group dialog box appears.

3.Type the name of the new group. The name must be unique.

4.Click OK to save the new group.

Configuring a workflow menu

The second step in creating a workflow process is to create a workflow menu.

1.In the workflow tree, click a group to select it.

2.Click Add Menu. The Workflow Menu dialog box appears.

Software features

Figure 3-13Workflow Menu dialog box

3.Type the name of the new menu. This name must be unique within the workflow group.

4.Select the style of the workflow menu. The style determines which options are available for workflow forms within this workflow menu. The only available choice is Enhanced.

NOTE In version 4.3 of the HP DSS program, the Workflow Menu dialog box has an additional Allow Nesting of Menus option under the Enhanced selection. Select this option if you want to create multi-level workflow menus.

NOTE Only third-party workflow programs can create “Original” style workflow menus. For backward compatibility, the HP MFP DSS Configuration Utility can view and modify these menus, but cannot create them.

5.Click OK to save the new workflow menu.

42 Chapter 3 Software features

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Contents HP Digital Sending Software Page HP Digital Sending Software Copyright and License Table of contents Software features Determining the search root Administration tool LDP.EXEConsole with ADSIEDIT.MSC Determining access rights Appendix Troubleshooting toolsInstallation and removal 105Introduction HP Digital Sending SoftwarePurpose and scope Software description Technology overview Embedded e-mail Dsmp 1Functions available through HP DSS Software capabilitiesFunctions available through HP DSS Function Detail CompatibilityFunction Detail Authentication FaxRemote Configuration Utility Control-panel featuresHP MFP Digital Sending Software Configuration Utility Secure e-mail AuthenticationMail capabilities Send-to-workflow capabilities Fax capabilitiesSend-to-folder capabilities Component HP DSS components2HP DSS network requirements Seats Part Number LicensingWindows interface Licenses from prior versions Hewlett-Packard limited warranty statementNode Locking Ownership HP software license termsLicense grant Part KEY Code Software description Software features 1Sources of information Using Internet supportFinding documentation and other supporting information Source DescriptionTool Purpose Understanding support tools2Support tools Using the e-mail feature Using the e-mail feature Configuring the e-mail feature Email tabMail servers that function as Smtp gateways ExchangeQmail Verifying the Smtp gatewaySendmail Lotus Domino NotesUsing the secondary e-mail feature Secondary e-mailUsing HP DSS to send secure e-mail Configuring secondary e-mailTo configure secondary e-mail 5The Secondary Email tabWindows 2000/XP fax Using the fax featureInternet fax LAN faxLANFax Configuring LAN fax notification TimeoutConfiguring the fax feature LAN Fax notificationTo configure LAN fax Fax tabTo configure Internet fax 8Configuring Internet fax Software featuresTo configure Windows 2000/XP fax Using the send-to-folder feature To configure Analog embedded faxSend-to-folder Feature Using HP DSS to send a document to a folderConfiguring the send-to-folder feature Changing the settings11 The Folders tab To configure the send-to-folder feature Using the send-to-workflow feature Configuring the send-to-workflow feature12 The Workflows tab Configuring a workflow group Configuring a workflow menuConfiguring a workflow form To create a workflow form for a folder destination15 Add Prompts dialog box Software features 3Response format options Format AttributesSend to workflow Folder destination Creating a workflow form for an FTP site Creating a workflow form for a printer Software features Ldap bind methods Using authentication4Authentication bind methods Bind method Description Can be used byMethods of authentication Windows Active Directory authentication methodWindows Authentication Determining the Ldap server bind method for WindowsNovell authentication methods Novell Bindery configuration Ldap authenticationNovell NDS configuration Ldap authentication Configuring Authentication 23The Authentication tabLdap Configuration To configure the Ldap serverTroubleshooting authentication Determining the Ldap server hostname or TCP/IP addressDetermining the search root \ telnet 15.63.55.144Determining access rights To determine Ldap attributes using LDP.EXE Determining the correct Ldap attributesLdap performance with dynamic Ldap addressing Other authentication configuration issuesFirst name, last name out of order Only one name appears in the Address BookAdding addresses Using address booksEffect of authentication on address book availability Clearing addressesPersonal Types of address booksPrivate Personal distribution listGlobal Replicated LDAP/ABM Using the Address Book ManagerGuest Public distribution listConfiguring address books Importing addresses into the ABMMethod Description Configuring Ldap directory replication6Address book synchronization Effect at the control panelConfiguring personal address books To set up automatic replication of the Ldap address bookTo add a new device Configuring individual devicesConfiguring DSS address books 7MFP list icons Configuring a deviceMFP list Icon DescriptionSoftware features 27Send to Email tab in the Configure MFPs window Send to Email tabTo enable send to e-mail by using HP DSS To enable send to e-mail directly from the MFPAdvanced e-mail settings 28Advanced E-mail Settings dialog boxSend to Fax tab Configuring the HP DSS send-to-fax feature Addressing tab Configuring the MFP analog send-to-fax feature8MFP modem settings Option ActionSoftware features Select Active Directory Defaults Advanced addressing settings Software features Log tab Preferences tab Document Size Document Type34Properties tab in the Configure Mfps window Properties tabSoftware features Troubleshooting tools Using the Activity Log in the Configuration Utility To view the activity logEvent Description Action to take Using the log for an individual device1Device log events Running Error Message Suggested Actions Understanding critical error notifications2Critical error messages Troubleshooting tools Installation and removal Supported platforms Requirements for installing HP DSSSystem requirements Network operating systemsNovell NetWare support MFP firmware requirementsClient operating systems for the Address Book Manager only Upgrading from previous versions of HP DSS HP DSS CD contentsPorts Uninstalling HP DSS Installation and removal Appendix Image processing Workflow image file settings1Effects of the file settings Document type Description Mail file settings2Document type settings Supported third-party fax programs AccpccTopcall Appendix Fax GatewaysMessages Page Hewlett-Packard Development Company, L.P