HP MFP Sending Software 4.0 to 4.20 manual LANFax

Figure 3-6 LAN fax process illustrates the LAN fax process. A more detailed description of the LAN fax method follows.

LANFax	5a. E-mail notification
LDAP server
notificationmail -E
.5a
		3. Fax
1. Fax job	2. .HPF and .TIF files
5b. Print notification	4. Notification files
	(.000-.00n)	Domain
HP DSS
server		controller
Figure 3-6LAN fax process
Using LAN Fax to send a fax

1.The device sends the fax job to the HP DSS server along with the fax number, and, if authentication is used, the authenticated user’s credentials.

2.HP DSS splits the information into two files and sends them. The .HPF file contains information such as the fax number, the number of retries, and other information that has been configured on the Fax tab in HP DSS. Along with the .HPF file, the Task Manager sends a .TIFF or .PCL image file containing the fax content. HP DSS copies the two files to a shared fax folder that is configured on the LAN fax server and in the HP MFP DSS Configuration Utility.

NOTE For most LAN fax vendors, the administrator sets up a single folder named "HPFSCAN" on the LAN fax server. All LAN fax vendors provide an administrative setting that specifies the path to this shared folder. On the Fax tab of the HP MFP DSS Configuration Utility, the user specifies a folder path, which is the path to this same HPFSCAN folder.

3.The LAN fax server converts the .TIFF image(s) into fax format (analog), dials the number(s) that are included in the .HPF file, and transmits the fax to the receiving fax device. If the transmission is successful and the receiving fax device indicates success in the T30 communication with the LAN fax server; OR if the LAN fax server exceeds the server’s retry limit (configured in HP DSS) AND the LAN fax server supports HP’s method for fax notification, the LAN fax server writes a notification file to the shared fax folder for each fax number dialed.

4.HP DSS periodically checks the shared fax folder for notification files. If it finds a file, HP DSS pulls it from the shared fax folder.

5.Using the information that is stored in the HP DSS log, the HP DSS server sends the authenticated user an e-mail notification (5a) or prints a notification report at the MFP from

which the fax was sent (5b).

ENWW Using the fax feature 31