HP MFP Sending Software 4.0 to 4.20 manual Using the Address Book Manager, Guest

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Software features

Guest

The Guest address book provides unauthenticated users a place to store, add, and delete e-mail addresses that are typed at the device control panel. The user can gain access to the Guest address book from any digital sender or MFP that is configured to use HP DSS.

Global (Replicated LDAP/ABM)

The digital-sending device can be configured to import address book records from an LDAP server. The Global address book that is populated from LDAP is commonly referred to as Replicated LDAP. The HP Address Book Manager software provides functionality to populate the Global address book directly from user input or from files that are generated from other databases. See the Using the Address Book Manager section for more information.

Public distribution list

A Public distribution list is a named list of e-mail addresses that have been created in or imported by using the HP Address Book Manager and that are maintained in the Global address book. See the Using the Address Book Manager section for more information.

Using the Address Book Manager

The main purpose of the Address Book Manager (ABM) is to give an administrator a way to create and change the e-mail address books that are used by HP DSS. You must be an administrator to use the Address Book Manager.

NOTE The HP Address Book Manager must be installed separately. To install it, insert the HP DSS program CD, browse to the ABM folder, and run SETUP.EXE.

Specifically, an administrator can use the Address Book Manager to accomplish the following tasks:

●View, add, change, and delete information in the public address books

●View, add, change, and delete information in authenticated users' private address books

To open the Address Book Manager

1.From a computer, click Start, and then point to Programs. Point to Hewlett- Packard, and then click HP Address Book Manager. The Address Book Manager window appears.

2.In the Digital Sender name text box, type the DNS name or TCP/IP address for the HP DSS server, or select an existing DNS name or TCP/IP address from the drop-down list.

3.In the User name text box, type ADMINISTRATOR.

4.In the User password text box, type the password (if one is required), and then click OK. If all of the information is valid, the ABM main window appears.

See the online Help in the ABM Help menu for more information about using the ABM application.

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Contents HP Digital Sending Software Page HP Digital Sending Software Copyright and License Table of contents Software features Determining the search root Administration tool LDP.EXEConsole with ADSIEDIT.MSC Determining access rights Appendix Troubleshooting toolsInstallation and removal 105Introduction HP Digital Sending SoftwarePurpose and scope Software description Technology overview Embedded e-mail Dsmp 1Functions available through HP DSS Software capabilitiesFunctions available through HP DSS Function Detail CompatibilityFunction Detail Authentication FaxRemote Configuration Utility Control-panel featuresHP MFP Digital Sending Software Configuration Utility Secure e-mail AuthenticationMail capabilities Send-to-workflow capabilities Fax capabilitiesSend-to-folder capabilities Component HP DSS components2HP DSS network requirements Seats Part Number LicensingWindows interface Licenses from prior versions Hewlett-Packard limited warranty statementNode Locking Ownership HP software license termsLicense grant Part KEY Code Software description Software features 1Sources of information Using Internet supportFinding documentation and other supporting information Source DescriptionTool Purpose Understanding support tools2Support tools Using the e-mail feature Using the e-mail feature Configuring the e-mail feature Email tabMail servers that function as Smtp gateways ExchangeQmail Verifying the Smtp gatewaySendmail Lotus Domino NotesUsing the secondary e-mail feature Secondary e-mailUsing HP DSS to send secure e-mail Configuring secondary e-mailTo configure secondary e-mail 5The Secondary Email tabWindows 2000/XP fax Using the fax featureInternet fax LAN faxLANFax Configuring LAN fax notification TimeoutConfiguring the fax feature LAN Fax notificationTo configure LAN fax Fax tabTo configure Internet fax 8Configuring Internet fax Software featuresTo configure Windows 2000/XP fax Using the send-to-folder feature To configure Analog embedded faxSend-to-folder Feature Using HP DSS to send a document to a folderConfiguring the send-to-folder feature Changing the settings11 The Folders tab To configure the send-to-folder feature Using the send-to-workflow feature Configuring the send-to-workflow feature12 The Workflows tab Configuring a workflow group Configuring a workflow menuConfiguring a workflow form To create a workflow form for a folder destination15 Add Prompts dialog box Software features 3Response format options Format AttributesSend to workflow Folder destination Creating a workflow form for an FTP site Creating a workflow form for a printer Software features Ldap bind methods Using authentication4Authentication bind methods Bind method Description Can be used byMethods of authentication Windows Active Directory authentication methodWindows Authentication Determining the Ldap server bind method for WindowsNovell authentication methods Novell Bindery configuration Ldap authenticationNovell NDS configuration Ldap authentication Configuring Authentication 23The Authentication tabLdap Configuration To configure the Ldap serverTroubleshooting authentication Determining the Ldap server hostname or TCP/IP addressDetermining the search root \ telnet 15.63.55.144Determining access rights To determine Ldap attributes using LDP.EXE Determining the correct Ldap attributesLdap performance with dynamic Ldap addressing Other authentication configuration issuesFirst name, last name out of order Only one name appears in the Address BookAdding addresses Using address booksEffect of authentication on address book availability Clearing addressesPersonal Types of address booksPrivate Personal distribution listGlobal Replicated LDAP/ABM Using the Address Book ManagerGuest Public distribution listConfiguring address books Importing addresses into the ABMMethod Description Configuring Ldap directory replication6Address book synchronization Effect at the control panelConfiguring personal address books To set up automatic replication of the Ldap address bookTo add a new device Configuring individual devicesConfiguring DSS address books 7MFP list icons Configuring a deviceMFP list Icon DescriptionSoftware features 27Send to Email tab in the Configure MFPs window Send to Email tabTo enable send to e-mail by using HP DSS To enable send to e-mail directly from the MFPAdvanced e-mail settings 28Advanced E-mail Settings dialog boxSend to Fax tab Configuring the HP DSS send-to-fax feature Addressing tab Configuring the MFP analog send-to-fax feature8MFP modem settings Option ActionSoftware features Select Active Directory Defaults Advanced addressing settings Software features Log tab Preferences tab Document Size Document Type34Properties tab in the Configure Mfps window Properties tabSoftware features Troubleshooting tools Using the Activity Log in the Configuration Utility To view the activity logEvent Description Action to take Using the log for an individual device1Device log events Running Error Message Suggested Actions Understanding critical error notifications2Critical error messages Troubleshooting tools Installation and removal Supported platforms Requirements for installing HP DSSSystem requirements Network operating systemsNovell NetWare support MFP firmware requirementsClient operating systems for the Address Book Manager only Upgrading from previous versions of HP DSS HP DSS CD contentsPorts Uninstalling HP DSS Installation and removal Appendix Image processing Workflow image file settings1Effects of the file settings Document type Description Mail file settings2Document type settings Supported third-party fax programs AccpccTopcall Appendix Fax GatewaysMessages Page Hewlett-Packard Development Company, L.P
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