HP MFP Sending Software 4.0 to 4.20 manual Control-panel features, Remote Configuration Utility

Page 17

Control-panel features

All basic HP DSS tasks can be initiated at the device control panel.

●When prompted on the control panel, the user types the username and password for authentication, using the control-panel keyboard.

●The user then selects an HP DSS task such as send-to-e-mail, send-to-folder, or send-to-fax.

●The control-panel keyboard is used to type the address and subject information (for example, the To: and Subject: lines) for e-mails. For faxes, the destination fax number is typed or selected on the control panel. For sending to a folder, a predefined folder path is selected, or, if the user is authenticated, the user can type a folder path into the Other text box. Users can also control duplex scanning, the paper size, and the e-mail attachment format at the control panel.

●If the address-book feature is enabled, the user can also select names and addresses for e-mail or fax from the available address book(s).

HP MFP Digital Sending Software Configuration Utility

The HP MFP Digital Sending Software Configuration Utility is a software program that provides an interface between the device digital-sending functions and the HP DSS server. To use the HP MFP DSS Configuration Utility, go to the server where HP DSS has been installed and click Start, click Programs, click Hewlett- Packard, click HP MFP Digital Sending Software, and then click Configuration Utility. In the HP Digital Sending Software Configuration dialog box that appears, select This computer and then click OK.

From this utility, the user can perform the following tasks:

●Set the administrator contact information

●Add licenses for HP DSS

●Configure and test the SMTP settings

●Configure and test the LDAP settings

●Configure the fax method

●Set the default From: address and the default subject for e-mail

●Create a custom message to be used with each e-mail

●Set the default file format, default color preference, default resolution, and maximum file size for scanned images

●Make available address books that are located on the network

●Configure custom workflow destinations and workflow prompts

●Set up a list of network folders to be used for the send-to-folder feature

Remote Configuration Utility

The HP DSS Remote Configuration Utility can be installed separately from the HP DSS program and used to administer HP DSS servers across the network. The Remote Configuration Utility directory on the HP DSS CD contains the setup program for the Remote Configuration Utility. When launching the Remote Configuration Utility, enter the network address of the HP DSS server to administer.

Software description

ENWW

Software capabilities 9

Page 16 Page 18
Image 17
Page 16 Page 18
Contents HP Digital Sending Software Page HP Digital Sending Software Copyright and License Table of contents Software features Determining the search root Administration tool LDP.EXEConsole with ADSIEDIT.MSC Determining access rights Installation and removal Troubleshooting toolsAppendix 105HP Digital Sending Software IntroductionPurpose and scope Software description Technology overview Embedded e-mail Dsmp Functions available through HP DSS Software capabilities1Functions available through HP DSS Function Detail CompatibilityFax Function Detail AuthenticationRemote Configuration Utility Control-panel featuresHP MFP Digital Sending Software Configuration Utility Secure e-mail AuthenticationMail capabilities Send-to-workflow capabilities Fax capabilitiesSend-to-folder capabilities Component HP DSS components2HP DSS network requirements Seats Part Number LicensingWindows interface Licenses from prior versions Hewlett-Packard limited warranty statementNode Locking Ownership HP software license termsLicense grant Part KEY Code Software description Software features Finding documentation and other supporting information Using Internet support1Sources of information Source DescriptionTool Purpose Understanding support tools2Support tools Using the e-mail feature Using the e-mail feature Email tab Configuring the e-mail featureExchange Mail servers that function as Smtp gatewaysSendmail Verifying the Smtp gatewayQmail Lotus Domino NotesSecondary e-mail Using the secondary e-mail featureConfiguring secondary e-mail Using HP DSS to send secure e-mail5The Secondary Email tab To configure secondary e-mailInternet fax Using the fax featureWindows 2000/XP fax LAN faxLANFax Configuring the fax feature TimeoutConfiguring LAN fax notification LAN Fax notificationFax tab To configure LAN fax8Configuring Internet fax Software features To configure Internet faxTo configure Windows 2000/XP fax To configure Analog embedded fax Using the send-to-folder featureUsing HP DSS to send a document to a folder Send-to-folder FeatureChanging the settings Configuring the send-to-folder feature11 The Folders tab To configure the send-to-folder feature Configuring the send-to-workflow feature Using the send-to-workflow feature12 The Workflows tab Configuring a workflow menu Configuring a workflow groupTo create a workflow form for a folder destination Configuring a workflow form15 Add Prompts dialog box Software features Format Attributes 3Response format optionsSend to workflow Folder destination Creating a workflow form for an FTP site Creating a workflow form for a printer Software features 4Authentication bind methods Using authenticationLdap bind methods Bind method Description Can be used byWindows Active Directory authentication method Methods of authenticationDetermining the Ldap server bind method for Windows Windows AuthenticationNovell authentication methods Novell Bindery configuration Ldap authenticationNovell NDS configuration Ldap authentication 23The Authentication tab Configuring AuthenticationTo configure the Ldap server Ldap ConfigurationDetermining the Ldap server hostname or TCP/IP address Troubleshooting authentication\ telnet 15.63.55.144 Determining the search rootDetermining access rights Determining the correct Ldap attributes To determine Ldap attributes using LDP.EXEFirst name, last name out of order Other authentication configuration issuesLdap performance with dynamic Ldap addressing Only one name appears in the Address BookEffect of authentication on address book availability Using address booksAdding addresses Clearing addressesPrivate Types of address booksPersonal Personal distribution listGuest Using the Address Book ManagerGlobal Replicated LDAP/ABM Public distribution listImporting addresses into the ABM Configuring address books6Address book synchronization Configuring Ldap directory replicationMethod Description Effect at the control panelTo set up automatic replication of the Ldap address book Configuring personal address booksTo add a new device Configuring individual devicesConfiguring DSS address books MFP list Configuring a device7MFP list icons Icon DescriptionSoftware features Send to Email tab 27Send to Email tab in the Configure MFPs windowTo enable send to e-mail directly from the MFP To enable send to e-mail by using HP DSS28Advanced E-mail Settings dialog box Advanced e-mail settingsSend to Fax tab Configuring the HP DSS send-to-fax feature 8MFP modem settings Configuring the MFP analog send-to-fax featureAddressing tab Option ActionSoftware features Select Active Directory Defaults Advanced addressing settings Software features Log tab Document Size Document Type Preferences tabProperties tab 34Properties tab in the Configure Mfps windowSoftware features Troubleshooting tools To view the activity log Using the Activity Log in the Configuration UtilityEvent Description Action to take Using the log for an individual device1Device log events Running Error Message Suggested Actions Understanding critical error notifications2Critical error messages Troubleshooting tools Installation and removal System requirements Requirements for installing HP DSSSupported platforms Network operating systemsNovell NetWare support MFP firmware requirementsClient operating systems for the Address Book Manager only Upgrading from previous versions of HP DSS HP DSS CD contentsPorts Uninstalling HP DSS Installation and removal Appendix Image processing Workflow image file settings1Effects of the file settings Document type Description Mail file settings2Document type settings Accpcc Supported third-party fax programsTopcall Appendix Gateways FaxMessages Page Hewlett-Packard Development Company, L.P
Top Page Image Contents