folder on the HP DSS server. A third-party secure e-mail program monitors this folder, processes the e-mail message, and sends it out in a secure manner. From the user's point of view, the process of sending an e-mail message by using the secure e-mail option is exactly the same as it is for normal e-mail.
The HP DSS secure e-mail feature is compatible with the following third-party software programs:
●Zixit
●Omtool Genidocs
●Authentica
For more information about e-mail and secure e-mail, see Using the e-mail feature and Using the secondary e-mail feature.
Fax capabilities
Users can send faxes directly from the device. They can select destinations from a speed-dial list on the device or type them at the device control panel. The same document can be sent to multiple fax numbers.
To support this service, HP DSS supports Internet fax, Windows 2000 fax, and a number of third- party LAN fax products. This functionality requires an already-installed fax product, and the LAN fax products also require a shared folder for the fax work area.
Documents can be sent in TIFF, MTIFF, PCL 5 (uncompressed), or PCL 5 (packbits) format. The document file format is predetermined by the third-party fax product specification.
For more information about the fax feature, see Using the fax feature.
Send-to-folder capabilities
Users can send documents directly to any folder on the network. Supported operating systems for folder destinations are Windows 98, Windows NT®, Windows 2000, Windows XP, Windows 2003, and Novell NetWare. Users can either select from a list of folders on the control-panel interface or type their own folder path.
For more information about the send-to-folder feature, see Using the send-to-folder feature.
Send-to-workflow capabilities
With the send-to-workflow feature, users can scan a document and send it to a custom workflow destination. They can use the workflow feature to send additional information in the form of a metadata file that is saved with the scanned document in a specified network or FTP location. Prompts at the control panel solicit specific information for the metadata file. A third-party software program that monitors the network folder or FTP site can then retrieve and decipher the information, performing the specified operation on the scanned image. A printer can also be set up as a workflow destination, which allows users to scan a document and then send it directly to any network printer to be printed.
For more information about the send-to-workflow feature, see Using the send-to-workflow feature.
