HP MFP Sending Software 4.0 to 4.20 manual Types of address books, Private, Personal

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Types of address books

On the HP LaserJet 4100mfp and the HP LaserJet 9000mfp, e-mail addresses that are typed directly at the control panel of a device that is not connected to HP DSS are stored in a local address book. When the device is added to HP DSS, the local address book is imported into a “Guest” address book that is stored on the HP DSS server. This address book combines all of the address books of the MFPs that have been added, making previously cached e-mail addresses available from any MFP.

On more recent models of MFPs and digital senders, e-mail addresses typed in at the control panel are not automatically saved. The user must touch Add to save an e-mail address.

The device control panel provides the user with a choice between two views of the address book: “All” and “Local.” Each view presents to the user a single, sorted list of e-mail addresses that has been merged from all of the address books that are currently active in that view. Table 3-5 Available address books shows which of the address books are merged in each view.

Table 3-5Available address books

Dynamic LDAP Enabled

Authentication Enabled

View “All”

View “Local”

 

 

 

 

No

No

Guest, Global (Replicated

Guest

 

 

LDAP/ ABM), Public

 

 

 

Distribution List

 

 

 

 

 

No

Yes

Private, Personal, Personal

Private, Personal, Personal

 

 

Distribution List, Guest,

Distribution List, Guest

 

 

Global (Replicated LDAP/

 

 

 

ABM), Public Distribution List

 

 

 

 

 

Yes

No

Guest, Dynamic LDAP

Guest

 

 

 

 

Yes

Yes

Private, Personal, Personal

Private, Personal, Personal

 

 

Distribution List, Guest,

Distribution List, Guest

 

 

Dynamic LDAP

 

 

 

 

 

Private

The Private address book is unique to each authenticated user and provides the user a place to store (add and delete) e-mail addresses that are typed at the device control panel. The user can gain access to the Private address book from any digital sender or MFP that is configured to use authentication for send-to-e-mail.

Personal

The Personal address book is unique to each authenticated user and is a copy of the user’s Microsoft Exchange contacts database. The e-mail addresses from the user’s contact list are loaded into the Personal address book, and the contact lists are loaded into the Personal distribution lists. These addresses are loaded when the user authentication is complete.

Personal distribution list

Personal distribution lists are named lists of e-mail addresses that are obtained from the Microsoft Exchange Server as contact lists and maintained in the Personal address book.

Software features

ENWW

Using address books 65

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Contents HP Digital Sending Software Page HP Digital Sending Software Copyright and License Table of contents Software features Console with ADSIEDIT.MSC Determining access rights Administration tool LDP.EXEDetermining the search root Installation and removal Troubleshooting toolsAppendix 105HP Digital Sending Software IntroductionPurpose and scope Software description Technology overview Embedded e-mail Dsmp Functions available through HP DSS Software capabilities1Functions available through HP DSS Function Detail CompatibilityFax Function Detail AuthenticationHP MFP Digital Sending Software Configuration Utility Control-panel featuresRemote Configuration Utility Mail capabilities AuthenticationSecure e-mail Send-to-folder capabilities Fax capabilitiesSend-to-workflow capabilities 2HP DSS network requirements HP DSS componentsComponent Windows interface LicensingSeats Part Number Node Locking Hewlett-Packard limited warranty statementLicenses from prior versions License grant HP software license termsOwnership Part KEY Code Software description Software features Finding documentation and other supporting information Using Internet support1Sources of information Source Description2Support tools Understanding support toolsTool Purpose Using the e-mail feature Using the e-mail feature Email tab Configuring the e-mail featureExchange Mail servers that function as Smtp gatewaysSendmail Verifying the Smtp gatewayQmail Lotus Domino NotesSecondary e-mail Using the secondary e-mail featureConfiguring secondary e-mail Using HP DSS to send secure e-mail5The Secondary Email tab To configure secondary e-mailInternet fax Using the fax featureWindows 2000/XP fax LAN faxLANFax Configuring the fax feature TimeoutConfiguring LAN fax notification LAN Fax notificationFax tab To configure LAN fax8Configuring Internet fax Software features To configure Internet faxTo configure Windows 2000/XP fax To configure Analog embedded fax Using the send-to-folder featureUsing HP DSS to send a document to a folder Send-to-folder FeatureChanging the settings Configuring the send-to-folder feature11 The Folders tab To configure the send-to-folder feature Configuring the send-to-workflow feature Using the send-to-workflow feature12 The Workflows tab Configuring a workflow menu Configuring a workflow groupTo create a workflow form for a folder destination Configuring a workflow form15 Add Prompts dialog box Software features Format Attributes 3Response format optionsSend to workflow Folder destination Creating a workflow form for an FTP site Creating a workflow form for a printer Software features 4Authentication bind methods Using authenticationLdap bind methods Bind method Description Can be used byWindows Active Directory authentication method Methods of authenticationDetermining the Ldap server bind method for Windows Windows AuthenticationNovell authentication methods Novell NDS configuration Ldap authenticationNovell Bindery configuration Ldap authentication 23The Authentication tab Configuring AuthenticationTo configure the Ldap server Ldap ConfigurationDetermining the Ldap server hostname or TCP/IP address Troubleshooting authentication\ telnet 15.63.55.144 Determining the search rootDetermining access rights Determining the correct Ldap attributes To determine Ldap attributes using LDP.EXEFirst name, last name out of order Other authentication configuration issuesLdap performance with dynamic Ldap addressing Only one name appears in the Address BookEffect of authentication on address book availability Using address booksAdding addresses Clearing addressesPrivate Types of address booksPersonal Personal distribution listGuest Using the Address Book ManagerGlobal Replicated LDAP/ABM Public distribution listImporting addresses into the ABM Configuring address books6Address book synchronization Configuring Ldap directory replicationMethod Description Effect at the control panelTo set up automatic replication of the Ldap address book Configuring personal address booksConfiguring DSS address books Configuring individual devicesTo add a new device MFP list Configuring a device7MFP list icons Icon DescriptionSoftware features Send to Email tab 27Send to Email tab in the Configure MFPs windowTo enable send to e-mail directly from the MFP To enable send to e-mail by using HP DSS28Advanced E-mail Settings dialog box Advanced e-mail settingsSend to Fax tab Configuring the HP DSS send-to-fax feature 8MFP modem settings Configuring the MFP analog send-to-fax featureAddressing tab Option ActionSoftware features Select Active Directory Defaults Advanced addressing settings Software features Log tab Document Size Document Type Preferences tabProperties tab 34Properties tab in the Configure Mfps windowSoftware features Troubleshooting tools To view the activity log Using the Activity Log in the Configuration Utility1Device log events Using the log for an individual deviceEvent Description Action to take Running 2Critical error messages Understanding critical error notificationsError Message Suggested Actions Troubleshooting tools Installation and removal System requirements Requirements for installing HP DSSSupported platforms Network operating systemsClient operating systems for the Address Book Manager only MFP firmware requirementsNovell NetWare support Ports HP DSS CD contentsUpgrading from previous versions of HP DSS Uninstalling HP DSS Installation and removal Appendix 1Effects of the file settings Workflow image file settingsImage processing 2Document type settings Mail file settingsDocument type Description Accpcc Supported third-party fax programsTopcall Appendix Gateways FaxMessages Page Hewlett-Packard Development Company, L.P
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