HP MFP Sending Software 4.0 to 4.20 manual Send-to-folder Feature

Page 45

Figure 3-10Send-to-folder feature outlines this feature.

Send-to-folder

feature

1. Folder job

HP DSS server

Figure 3-10Send-to-folder feature

2a. Folder job
(Public credentials)
2b. Folder job
(Passthrough credentials)	Workstation
	Workstation
	or
	file server

Using HP DSS to send a document to a folder

Follow these instructions to scan a document and send it to a folder.

1.Select FOLDER from the send options on the device.

2.Any folders that the administrator has specified as digital send destinations are listed in the Folders list. Touch the check box to select an existing path. To specify a new folder, touch Other. Type the path for the folder by using the keyboard interface. Touch OK on the keyboard screen to save the new path. The software verifies that a valid path name has been specified.

NOTE Specifying a folder does not add it to the folders list permanently. The system administrator must add new folders to the list by using the HP MFP DSS Configuration Utility.

3.Specify a filename by touching File Name. Using the keyboard interface, type in the filename.

Specifying a filename is optional. If one is not specified, the software assigns a unique filename to the file when it is saved.

4.To send, touch Start to begin scanning the document. Status messages show the progress of the send operation.

ENWW

Using the send-to-folder feature

37

Image 45

Contents HP Digital Sending Software Page HP Digital Sending Software Copyright and License Table of contents Software features Administration tool LDP.EXE Console with ADSIEDIT.MSC Determining access rightsDetermining the search root Installation and removal Troubleshooting toolsAppendix 105HP Digital Sending Software IntroductionPurpose and scope Software description Technology overview Embedded e-mail Dsmp Functions available through HP DSS Software capabilities1Functions available through HP DSS Function Detail CompatibilityFax Function Detail AuthenticationControl-panel features HP MFP Digital Sending Software Configuration UtilityRemote Configuration Utility Authentication Mail capabilitiesSecure e-mail Fax capabilities Send-to-folder capabilitiesSend-to-workflow capabilities HP DSS components 2HP DSS network requirementsComponent Licensing Windows interfaceSeats Part Number Hewlett-Packard limited warranty statement Node LockingLicenses from prior versions HP software license terms License grantOwnership Part KEY Code Software description Software features Finding documentation and other supporting information Using Internet support1Sources of information Source DescriptionUnderstanding support tools 2Support toolsTool Purpose Using the e-mail feature Using the e-mail feature Email tab Configuring the e-mail featureExchange Mail servers that function as Smtp gatewaysSendmail Verifying the Smtp gatewayQmail Lotus Domino NotesSecondary e-mail Using the secondary e-mail featureConfiguring secondary e-mail Using HP DSS to send secure e-mail5The Secondary Email tab To configure secondary e-mailInternet fax Using the fax featureWindows 2000/XP fax LAN faxLANFax Configuring the fax feature TimeoutConfiguring LAN fax notification LAN Fax notificationFax tab To configure LAN fax8Configuring Internet fax Software features To configure Internet faxTo configure Windows 2000/XP fax To configure Analog embedded fax Using the send-to-folder featureUsing HP DSS to send a document to a folder Send-to-folder FeatureChanging the settings Configuring the send-to-folder feature11 The Folders tab To configure the send-to-folder feature Configuring the send-to-workflow feature Using the send-to-workflow feature12 The Workflows tab Configuring a workflow menu Configuring a workflow groupTo create a workflow form for a folder destination Configuring a workflow form15 Add Prompts dialog box Software features Format Attributes 3Response format optionsSend to workflow Folder destination Creating a workflow form for an FTP site Creating a workflow form for a printer Software features 4Authentication bind methods Using authenticationLdap bind methods Bind method Description Can be used byWindows Active Directory authentication method Methods of authenticationDetermining the Ldap server bind method for Windows Windows AuthenticationNovell authentication methods Ldap authentication Novell NDS configurationNovell Bindery configuration Ldap authentication 23The Authentication tab Configuring AuthenticationTo configure the Ldap server Ldap ConfigurationDetermining the Ldap server hostname or TCP/IP address Troubleshooting authentication\ telnet 15.63.55.144 Determining the search rootDetermining access rights Determining the correct Ldap attributes To determine Ldap attributes using LDP.EXEFirst name, last name out of order Other authentication configuration issuesLdap performance with dynamic Ldap addressing Only one name appears in the Address BookEffect of authentication on address book availability Using address booksAdding addresses Clearing addressesPrivate Types of address booksPersonal Personal distribution listGuest Using the Address Book ManagerGlobal Replicated LDAP/ABM Public distribution listImporting addresses into the ABM Configuring address books6Address book synchronization Configuring Ldap directory replicationMethod Description Effect at the control panelTo set up automatic replication of the Ldap address book Configuring personal address booksConfiguring individual devices Configuring DSS address booksTo add a new device MFP list Configuring a device7MFP list icons Icon DescriptionSoftware features Send to Email tab 27Send to Email tab in the Configure MFPs windowTo enable send to e-mail directly from the MFP To enable send to e-mail by using HP DSS28Advanced E-mail Settings dialog box Advanced e-mail settingsSend to Fax tab Configuring the HP DSS send-to-fax feature 8MFP modem settings Configuring the MFP analog send-to-fax featureAddressing tab Option ActionSoftware features Select Active Directory Defaults Advanced addressing settings Software features Log tab Document Size Document Type Preferences tabProperties tab 34Properties tab in the Configure Mfps windowSoftware features Troubleshooting tools To view the activity log Using the Activity Log in the Configuration UtilityUsing the log for an individual device 1Device log eventsEvent Description Action to take Running Understanding critical error notifications 2Critical error messagesError Message Suggested Actions Troubleshooting tools Installation and removal System requirements Requirements for installing HP DSSSupported platforms Network operating systemsMFP firmware requirements Client operating systems for the Address Book Manager onlyNovell NetWare support HP DSS CD contents PortsUpgrading from previous versions of HP DSS Uninstalling HP DSS Installation and removal Appendix Workflow image file settings 1Effects of the file settingsImage processing Mail file settings 2Document type settingsDocument type Description Accpcc Supported third-party fax programsTopcall Appendix Gateways FaxMessages Page Hewlett-Packard Development Company, L.P