Outline to Use Scan to E-mail | CNET Printer/Fax/Scanner/Copier

Configuring the Scanner Settings

Outline to Use Scan to E-mail

The following overview diagram shows the preparation steps for sending scan files as e-mail attachments. Note that the underlined steps are essential.

Reference

There are three types of setup items: 1) items that you can configure settings using the control panel of this machine, 2) items that you can configure set- tings using a Web browser on a client computer, 3) items that you can config- ure settings using both of the above. See p.41 “Initial Scanner Setup” for

3 details. This manual covers only the setting procedures that you can perform using the control panel of this machine. For details about settings this manual does not cover, see the Web Status Monitor Help. For information about how to view the Web Status Monitor, see p.84 “Accessing the Scanner”

Configure [1.System Settings] on this ma-

chine

Configure [General Settings] on the Web Status

Monitor

Configure [2.SendScan Settings] and [4.Scan Settings] on this machine or on the Web Status Monitor

Configure [Custom Title] settings on the Web

Status Monitor.

Configure [E-mail], register [E-mail Address] and [Subject] on the Web Status Monitor

Recall the Settings on the Web Status Monitor

See p.52 “System Settings”

See the Web Status Monitor Help.

See p.59 “Scanner Settings”.

See the Web Status Monitor Help.

See p.88 “Configuring [E-mail Ad- dress]”

and p.91 “Information to register in [E- mail Address]”

See the Web Status Monitor Help for details about [E-mail]and [Subject].

See p.98 “Recalling the Settings” for details.

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CNET Printer/Fax/Scanner/Copier appendix Outline to Use Scan to E-mail, Reference

Contents

Operating Instructions Introduction Table of Contents Installing Software 102 Configuring Settings Using a Web Browser Iii Procedure Breakdown 155 Selecting Delivery Destinations 156 Using Enter Custom Send File to Send a Scanned File toProcedure Breakdown 149 Selecting an FTP Server 150 Procedure Breakdown 159 Before Printing Scan Data 160 212 Page Trademarks Safety Information Safety During Operation Lithium Batteries Memory Back-up Manuals for This Scanner Quick Installation GuideManuals for This Scanner Operating Instructions this manual Preparation How to Read This ManualSymbols LimitationPage Process Flow OutlineNetwork Twain Scanner This machine Scan to E-mail Mail client softwareSmtp server Scan to Folder Computer with a shared folder Scan to FTP FTP server Scan to Print Network printersLocal printer Delivery Server Delivery server Clear/Stop key Guide to this ScannerClear Modes key Start key Power connector Network interface connectorLock switch Display panel Using Keys Displayed on the Screen How to Interpret the Indicators Function Settings and Standby Screens Network interface indicatorsGreen indicator Yellow indicator Function Priority Select Method Standby screens What You Can Do With This Machine Guide to this Scanner Scanner Features Menu Installation space Checking the Scanner Location Installation environment Attaching the Control Panel Unit to the Scanner Unit Connecting to a Local Printer To attach the card slot cover Attach the card slot cover that comes with this machine Setting Up the Optional Accessories Installing the Image Processing UnitPull out the scanner control unit Inserting a Wireless LAN Card Connecting to a Network Connecting to a Power Source Insert the power plug into the power outlet Before turning off the power Configuring the Scanner Settings Outline to Use As a Network Twain Scanner Outline to Use Scan to E-mail Outline to Use Scan to Folder Create a shared folder on a Windows compu Ter Outline to Use Scan to FTP Outline to Use the Network Delivery Outline to Use the Network Delivery Configure Printer and Custom Title settings Outline to Use Scan to Print Initial Scanner Setup SMB FTP Assid Twain GMT ABC Mail SMB SMB FTP  *22 Is the last six digits of the machines MAC address Initial Scanner Setup System Settings Information to Set in System SettingsIP Address Default Gateway Address For Network BootSubnet Mask DNS Server 2 IP Address Network BootDNS Server 1 IP Address DNS Server 3 IP Address Press OK Press the User Tools keyPress the 1 key Press Next When you are finished, press OK Use ↑ and ↓ To displayWhile None is displayed To configure network boot Settings when you use thisMachine on a Dhcp environment Press PrevMenu Press Exit Scanner Settings Auto Reset TimerTwain Standby Time Compression Black and White Black and White Text, Black Nd W hite Text/P ho to or SRGB Auto Update Destination ListUnit of Measure Press Dest. or Sender on this End of Scan Option Show Options after Each Scan Job Select Language Clear Settings after Each Scan JobErase Border ADF Thin Paper Time Zone Configuring Send Scan SettingsJob Delivery Data Max. Setting Select Title Select the option you want for 2. Twain Standby Time Press Exit Configuring Print Scan Settings Print Scan SettingsInformation to Set in Print Scan Settings Max. Number of Copies Press the 3 key Select Color or Colour/Black and White Press PrevMenu Scan Type Registering Scan Settings600dpi and Custom Resolution Selecting ColourFull Colour Scanning Area When Custom Area Setting is seScan Size Position Image Density Edge Smoothing Erase ColourNoise Reduction Filter Scale/Full Colour list under Registering Scan SettingsOriginal Settings Press the 4 key To select a preset resolution Select the resolution you wantSelect scan type To select a scan size from preset sizes To specify the resolution manually using CustomResolution To set a custom area Image Density appears as the setup item currently selected Press Exit Information to Register Registering Print SettingsPrint Settings Original Size Create Margin Registering Print SettingsReduce/Enlarge Quality/Speed Use the 1 and 0 keys to Highlight the setting you want Press the User Tools key Select the scan typePress the 5 key To select an original size from preset sizes To set a custom size Repeat steps D through Q for each Memory areas System requirements of a client computer Configuring Settings Using a Web BrowserAccessing the Scanner Web browser To access this machine from a web browser Main Menu Area General guide to the Web Status MonitorHeader Area Sub-Menu Area Click Default in the Select User Example Procedures Using Configuration Main MenuConfiguring Scan Settings Using Configuration → Basic To register an e-mail address Configuring E-mail AddressSettings → Password Display Items box To change an existing e-mail address To delete an existing e-mail address To export the address data to a CSV file To import the address data from a CSV file Tag InformationClick Import Information to Register as Destination and Printer Mail File Send Path Name Selected for Senders PasswordInformation to register in File Send Path 3, 4 File Send Information to register in FTP Server Change OrderFTP Server Name ABC, DEF, GHI, JKL, MNO, PQRS, TUV, Wxyz FTP Server Server Name/Path Name, LoginUser Name, and Login Password Test Information to register in Printer Printer Name Printer IP Address Default PrinterAttachment Type Obtain Printer Information Locked Print Recalling the SettingsTo recall the settings Paper Source Tray To create a backup file Creating a Backup File of All the SettingsSetup items to be backed-up and restored Enter scanner for the user name and enter the password Backup File Name Login User NameLogin Password File Send Path 101 When everything is the way you want, click RestoreTurn off the power of this ma- chine, and then back on Enter each of the items on the screen Auto Run Program Installing SoftwareList of Files 102 103 Software for Using a Network Twain ScannerSystem requirements Click Twain Driver Software for Using the Network Delivery Scanner Function Click the key of the software to be installed DeskTopBinder V2 Lite 105 SmartDeviceMonitor Click DeskTopBinder V2 Lite Installing SmartDeviceMonitor 107Follow the instructions on the screen 108 Non-standard size Sizes and Weights of recommended OriginalsStandard size 109 When set in the ADF 110Europe/Asia Originals that cannot be set in the ADF Originals that Require Special CareOriginals whose size is difficult to auto detect 111 Original Orientation 112 Simplex Scanning 113 Settings for Print Scan in simplex scanning Duplex Scanning114 Settings for Print Scan in duplex scanning 115 Lift the ADF Placing the Original on Exposure Glass116 Gently lower the ADF Precautions in placing an original in the ADF Placing the Originals117 118 Procedure Breakdown 119 Scanning Originals 120Click Select Scanner Driver 121 When you want to configure the scanning areaEditing and printing scan files Click Preview Automatic Tilt Correction Scanning Mode RegistrationFunctions of the Twain Driver Printing to the Image Sending Scan File by E-mail 123 File name and file type of an e-mail attachment Mail ContentSender Related information → Basic Settings → Scanner → When Senders Name Default125 Mail/Send File standby screen Before Sending Scan DataOriginal Location Original Orientation and Scanning Sides 127 Selecting Destinations While To is highlighted, press SettingsSelecting Destinations and a Subject 128 129 To recall destinations using a titleTo recall all available destinations Press the ./* Title key Selecting Cc Destinations Selecting a Subject130 131 To configure scan settings Making Scan SettingsTo recall a registered scan settings Manually Press Cancel or OK 133 Selecting a Sender 134Press Sender To start with originals in the ADF Performing Scan OperationStarting a Scan Operation 135 To start with an original on the exposure glass 136 Checking Transmission Results 137 138 Procedure Breakdown Sending a Scanned File to a Registered Shared Folder139 Selecting a Shared Folder 140 To recall shared folders using a title Enter the protection code using the number keys141 Selecting a File Name 142 143 144 Using the Enter Custom Send File FunctionMake the necessary settings on the screen On the main menu, click Enter Custom Send File 145 When everything is the way you want, click OKFile Name Place originals Press the Start key 146 File Names Scanned Image Files Sent to Shared FoldersFile Locations File names with time File names without time 148 Sending Scan File by Scan to FTP 149 To recall FTP servers using a title Selecting an FTP Server150 151 152 When File Name + Time includedScanned Image Files Sent to FTP Servers Name 153 154 Sending Scan Files Using Delivery Server 155 Selecting Delivery Destinations 156 157 158 Printing Scanned Image Files 159 Original Locations About Paper Tray SettingsBefore Printing Scan Data About Print Scan Standby Screen 161 Printing Scan Data 162Press the Start key of this ma- chine Specifying the Number of Copies Configuring Print Settings Print Settings screen is dis163 Settings To recall a registered print settingsTo configure print settings manually 164 165 Confirming the Print SettingsWhen you are finished, press PrevMenu To recall printers using a title Selecting a Printer 167 Selecting Colour/Black WhiteTo recall all available printers While the option you want is Highlighted, press OK 168 Troubleshooting Error Indicators169 170 Open the ADF cover and remove if the original is jammed When Scanning is Not Performed as Expected 171 When an Error Message Appears Scanner unit error message172 Scan settings error messages 173 174 Scanned data will be delet Destination List in 2.Send Scan Settings on 175 Print Scan operation error messages 176 Other Problems Error messages displayed on the Web Status Monitor177 178 Figured, in accordance with the assignment of the net 179 Wipe off the scanner with a dry, soft cloth Cleaning180 White Plate White Sheet ADF Exposure Glass Cleaning the Feed Roller Cleaning the Document Roller181 Cleaning the Document Rolling Unit 182 Moving and Transporting the Scanner Moving Over Short Distance183 Transporting the Scanner 184 Disposing of the Scanner 185 Configuring Wireless LAN Settings Using Wireless LANOutline to Use Wireless LAN When you use a cross network cable Press the User Tools key on this machine When you use a hub187 Press OK Enter 192.168.1.2 with the number keys If 7.Network Boot is set to Boot188 Communication Mode Channel189 WEP Key and Confirm WEP Key WEP SettingClick Apply to apply the settings 190 Mail Address Book Data Format and Device Tag Information Entered Program Information191 Edward Name About the e-mail address informationType Edward Key Display Register as Sender TExMTA== Protected PasswordDevice Tag Information 193 How File Size Changes Depending on Scan Area and Resolution When Using this Machine as a Network Twain Scanner194 When Binary or Halftone is selected 195 When Gray-scale is selected 196 197 When 256 colors is selected 198 When Using this Machine for Sending Scan Data When 16770K colors is selected199 200 When Color Full Color is selected 201 Function Expansion Board Wireless LAN CardOptions Special Table Specifications 203 204 BSD License Application Software Software InformationGPL/LGPL Application Software 205 206 Apache Software License, Ver- sion Jpeg Software 207 Tiff Software 208 UCD-SNMP Software 209Part 1 CMU/UCD copyright no- tice BSD like Copyright notice BSD Possibility of Such Damage MD5 Software License Agreement Expat211 Index Means Power ON. b means Power OFF Image Scanner Operating Instructions