Series Users Guide
May
Safety information
Contents
Loading paper and original documents
Working with photos
Copying
Scanning
Faxing
113
121
126
147
173
163
186
Page
Finding information about the printer
Where to find
Intro du ction
Description
Users Guide Comprehensive Version
Mail support
Where to find North America
Where to find rest of world
Click Customer Support Click Technical Support
Operating system notice
Where to find US
Click Customer Support Click Warranty Information
Windows users-See the Users Guide
Setting up the printe r
Checking the box contents
Setting up the printer for standalone use
Page
Page
Page
Page
Understanding the parts of the printer
Use
EXT
Country/region United Kingdom Italy Ireland Sweden Finland
Using an RJ11 adapter
Getting the printer ready to fax
Norway France Denmark Portugal
Page
Czech Republic Russia Belgium
Country/region Saudi Arabia Israel United Arab Emirates
Egypt Poland Bulgaria
Australia Spain South Africa Turkey
Choosing a fax connection
Country/region
Benefits
Connecting to an answering machine
Equipment
See this section
Connecting directly to a telephone wall jack
Connecting directly to a telephone wall jack in Germany
Connecting to a computer with a modem
Connecting to a telephone
Setting up to fax while behind a PBX
Using a digital phone service
Using the control panel
Understanding the control panel
Press
Press To
Press
Saving settings
Temporary settings
Installing another language control panel
Using the installation software CD Macintosh users only
Installing the printer software
Using the installation software CD Windows users only
Using the World Wide Web
Click
Details
Click Setup and diagnose printer
From here
You can
Turning printing voice notification on or off
Security Information
Gen eral netwo rking
Checking the port setting
Sharing a printer in a Windows environment
Windows Vista users only
Configure network printers
Connect to network printer
Using the automatic paper type sensor
Load in g pape r a nd ori ginal do cu m ents
Loading paper
Loading envelopes
Loading labels
Loading transparencies
Loading iron-on transfers
Loading custom-size paper
Loading banner paper
Loading original documents on the scanner glass
Printing a document
Prin ting
Printing basic documents
Printing a Web
Printing photos or images from a Web
Printing multiple copies of a document
Click Print Now
Printing on both sides of the paper
Collating copies
Collated
Printing the last page first reverse page order
Pausing print jobs
Canceling print jobs
Printing multiple pages on one sheet N-Up
Printing specialty documents
Choosing compatible specialty paper types
Printing envelopes
Printing a document as a poster
Printing an image as a poster
Click File Add Photo from Scanner
Printing a booklet
Assembling a booklet
Printing transparencies
Printing on custom-size paper
Printing iron-on transfers
Printing a banner
Resetting printer software to factory default settings
Changing printer settings
Saving and deleting print settings
Windows 2000, Windows XP, or Windows Vista users
Resetting the printer to factory default settings
Inserting a memory card
Working with p ho tos
Retrieving and managing photos
Slot Memory card
Inserting a flash drive
Menu item
Understanding the Photo Card menu
Press Start Color or Start Black
Action
Understanding the PictBridge menu
Paper Size1 Photo Size1 Layout1 Quality1 Paper Type1
Transferring photos
Click Automatically save all photos to My Pictures
Click Select photos to save
Transferring photos from a memory card to a flash drive
Click Deselect All
Changing the Productivity Studio library preferences
Changing the Productivity Studio transfer settings
Changing the Lexmark Productivity Studio preferences
Click Temporary Files
Cropping a photo
Changing the Resolution / Size of a photo
Editing photos
Rotating a photo
Blurring/Sharpening a photo
Applying One-Click Auto Fixes to a photo
Reducing the red-eye effect in a photo
Enhancing a photo
Changing the Hue / Saturation of a photo
Click Hue / Saturation
Changing the Brightness / Contrast settings of a photo
Changing the Exposure setting of a photo
Applying a color effect to a photo
Printing photos
Click Image Patterns
Click Select photos to print
Viewing / Printing photos from the Productivity Studio
Printing Photo Packages
Creating Photo Greeting Cards
Dimensions
Printing all photos from a memory device
Press Start Color or Start Black again
Printing photos by number
Page
Printing photos from a digital camera using Dpof
Printing photos from the control panel using color effects
Printing photos by date range
Creating and viewing a slideshow
Making a copy
If you want to change a setting
Cop ying
Copying photos
Copying a photo using the computer
Adjusting copy quality
Collating copies using the control panel
Making a copy lighter or darker
Press Lighter/Darker
Repeating an image on one
Enlarging or reducing an image
Modifying the Copy settings
Scanning a document using the computer
Scan ning
Scanning a document
Scanning a photo to the Library
Scanning text for editing
Scanning images for editing
Click View / Print Library
Scanning multiple photos at one time using the computer
Select Photo, Several Photos, or Document
To cancel
Canceling a scan job
Customizing scan settings using the computer
Destination
Understanding the Scan menu
Click Custom Settings
Setting Color Depth
Options
Use this Tools Maintenance
Scanning to a computer over a network
Saving a scanned image on the computer
Changing the Productivity Studio scan settings
Click Scan Settings
Adding a file to an e-mail message
Changing the Productivity Studio e-mail screen preferences
Adding a new scanned image to an e-mail message
Scanning documents or images for e-mailing
Click E-mail Screen
Page
Sending a fax
Sending a fax using the software
Faxing
Entering a fax number
Sending a fax using the control panel
Sending a fax while listening to a call On Hook Dial
Receiving a fax manually
Receiving a fax
Sending a broadcast fax at a scheduled time
Press Start Color or Start Black. or
Setting a fax manual answer code
Using Caller ID from the control panel
Using Caller ID from the software
Receiving a fax automatically
Receiving a fax with an answering machine
100
Forwarding faxes
Using the Phone Book
Using the control panel Phone Book
101
Using the computer Phone Book
102
Click Fax History and Settings
Customizing fax settings
Customizing settings using the Fax Setup Utility
103
104
Tab
Understanding the Fax menu
105
Setting Auto Answer to on
Setting up a fax header
106
Setting up a fax footer
107
Blocking unwanted changes to fax settings
Blocking junk faxes
108
Using the Fax Solutions Software
109
110
Setting up a dialing prefix
Setting the distinctive ring
Click To
Setting up Speed Dial
111
Printing fax activity reports
112
Click Tools Create Report
Replacing print cartridges
Installing print cartridges
Main taining th e prin t er
113
Removing a used print cartridge
114
Aligning print cartridges
Using genuine Lexmark print cartridges
Refilling print cartridges
115
Wiping the print cartridge nozzles and contacts
Cleaning the print cartridge nozzles
Press Copy Mode
116
Preserving the print cartridges
117
Cleaning the scanner glass
Cleaning the exterior of the printer
118
Ordering paper and other supplies
Ordering supplies
Ordering print cartridges
119
120
Troublesho oting
Setup Troubleshooting
Power button is not lit
Incorrect language appears on the display
Software does not install
122
Does not print
123
Removing and Reinstalling the Software
Solving printer communication problems
Check Printer Default and Pause Settings
124
Understanding Warning levels
Removing and reinstalling the software
Windows 2000, click Start Settings Control Panel
Enabling the USB port
126
Print troubleshooting
Improving print quality
Check Paper
Check Print Cartridges
Poor text and graphic quality
127
Remove Sheets AS They are Printed
Poor quality at the edges
128
Print speed is slow
Partial document or photo prints
129
Ink levels seem incorrect
Photo smudges
Checking the print cartridges
130
Characters on printout are missing or unexpected
Ink levels seem to go down too quickly
Blank or incorrect page prints
131
132
Are the Color and Print Speed Settings CORRECT?
Copied item does not match the original item
Make Sure the Truetype Font is Available on the Computer
133
Glossy photo paper or transparencies stick together
Prints with different fonts
Make Sure the Correct Printer is Selected
Print is too dark or smudged
134
Vertical straight lines are not smooth
Printouts have alternating bands of light and dark print
Transparencies or photos contain white lines
135
Windows Vista users only
White lines appear in graphics or solid black areas
Checking the printer status
136
Windows XP users only
Settings are not saved
Checking printer readiness
Windows 2000 users only
Printer is busy printing another job
Checking the Spool Settings for banner printing
Resolving font problems
138
Ready or Busy Printing is listed as the status
Do YOU Need to Adjust the QUALITY/SPEED SETTINGS?
Is the Problem with the PROGRAM?
Printing a test
140
Make Sure the Printer is Receiving Power
Test page does not print
Click Print a test
Cable is not connected, is loose, or is damaged
Checking external devices
Removing an external print server
141
Printer is plugged in but does not print
Printer is trying to print to File
142
143
Check the Printer Status
TRY to Locate the Printer from the Remote Computer
Wrong printer is attached
Problems when copying, scanning, or faxing
Printer is not able to communicate with the computer
Updating the printer software
145
Bidirectional communication is not established
Experiencing poor quality or incorrect output
Make Sure the External Print Server is Working
Cannot print from digital camera using PictBridge
146
Paper jam in the printer
Jams and misfeeds troubleshooting
How to clear and avoid paper jams
147
Paper or specialty media misfeeds
Adjust the Paper Guides
Paper jam in the paper support
148
Printer does not feed paper, envelopes, or specialty media
Banner paper jams
149
Paper continues to jam
Memory card troubleshooting
Nothing happens when memory card is inserted
Memory card cannot be inserted
Scanner unit does not close
Copy troubleshooting
Copier does not respond
Poor copy quality
Partial document or photo copies
152
Scan was not successful
Scan troubleshooting
Scanner does not respond
153
Scanning takes too long or freezes the computer
Poor scanned image quality
154
Cannot scan to a computer over a network
Fax troubleshooting
Partial document or photo scans
Cannot send or receive a fax
156
157
Disable Call Waiting Temporarily
Do YOU have Voice Mail SERVICE?
Check Country Code
Can send but not receive faxes
Can receive but not send faxes
158
Check Speed Dial Number
Check the Dial Prefix Setting
159
Be Sure That Printer is Detecting a Dial Tone
Caller ID information is not displayed
Printer receives a blank fax
Received fax has poor print quality
160
Remote Fax Error
Fax Error
Fax Mode Unsupported
161
162
Change Redial Settings
Phone Line Busy
Schedule to Resend FAX AT a Later Time
Error messages on the printer display
Phone Line Error
163
164
Alignment Error
Cartridge Error 1102, 1203, 1204, or 120F
Remove Tape from Print Cartridge
Clear Carrier Jam
Error
Black Ink Low / Color Ink Low / Photo Ink Low
Cover Open
Left Cartridge Missing / Right Cartridge Missing
Left Cartridge Error / Right Cartridge Error
Left Cartridge Incorrect / Right Cartridge Incorrect
Memory Failure
Could not detect a proof sheet
No images have been selected
No photo/paper size selection has been made
No proof sheet information
Problems reading the memory card
Photo size error. Photo must fit on
PictBridge communications error
Only one photo enhancement may be chosen at a time
Left/Right Cartridge Missing
Error messages on the computer screen
Clearing error messages
Communication not available
Out of Memory
General Printing Problem
Ink Low
Out of Paper
Unsupported file types found on memory card
Black Cartridge replacement required
Color Cartridge replacement required
Paper Jam
Black and Color Cartridge replacement required
172
173
Lexmark International, Inc
174
All rights reserved
Industry Canada compliance statement
175
176
Meter average sound pressure, dBA
177
178
South Africa telecommunications notice
179
180
Mode
Limited warranty service
181
182
Limitation of liability
183
184
185
Index
186
187
188
Immediately
189
190
191
192
Inserted Nothing happens when memory card is inserted
193
194