Table of Contents

Initial Preparation

Accessories

Included accessories

12

 

Accessory order information

12

Help Button

Help function

13

Finding the

Location

14

Controls

Overview

16

Setup

Recording paper

17

 

Document stacker

17

 

Connections

18

 

Dialling mode (touch tone or pulse)

18

 

Date and time, your logo and facsimile telephone number

19

Volumes

Adjusting volumes

23

Telephone

Making and Answering Calls

Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 TONE, FLASH and PAUSE buttons. . . . . . . . . . . . . . . . . . . . . . . . . 26

Automatic

Storing names and telephone numbers for automatic dialling

27

Dialling

Making a voice call using automatic dialling

28

 

Telephone Directory with Alpha-Search (selecting a station name

 

 

in the directory)

29

Voice Contact

Talking to the caller after fax transmission or reception

30

Fax/Copy

 

 

Sending Faxes

Sending a fax manually

31

 

Sending a fax using automatic dialling

32

 

Documents you can send

33

 

Sending report for confirmation

34

 

Automatic journal report

35

 

Delayed transmission (sending a fax at a specified time)

36

 

Transmit polling (letting another machine retrieve a fax on your unit) . .

37

 

Overseas mode

38

 

Connecting tone

39

Receiving Faxes

Setting the unit to receive calls

40

 

TEL mode (answering all calls manually)

42

 

(continued)

10

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Panasonic KX-FT21HK operating instructions Table of Contents

KX-FT21HK specifications

The Panasonic KX-FT21HK is a versatile and reliable fax machine that caters to both home and small office environments, offering a blend of efficiency and convenience. One of its primary features is the thermal transfer printing system, which delivers crisp, clear fax documents with a resolution of up to 203 x 392 dpi. This ensures that every detail is captured, making it ideal for sending important documents, contracts, and graphics.

An important characteristic of the KX-FT21HK is its compact design. With its sleek dimensions, this fax machine is built to fit into limited spaces without compromising functionality. This design is complemented by a user-friendly control panel, which features an LCD display that provides easy navigation through settings and options.

The KX-FT21HK is equipped with a 14.4 kbps modem speed, which allows for rapid transmission speeds. This feature is especially beneficial in environments where time-sensitive documents must be sent quickly. Additionally, the fax memory capacity can hold up to 28 pages in memory, preventing loss of documents in case of paper runs out or machine errors.

Another noteworthy technology incorporated into the KX-FT21HK is its dual color printing capability. This feature allows users to send faxes in different colors, enhancing the clarity and appeal of the documents. Furthermore, it supports automatic and manual dialing, with 20-speed dial memory settings to facilitate quick connections without the need for repetitive number inputs.

The KX-FT21HK also comes with advanced functionalities such as the ability to send and receive faxes without the need for an external telephone line, combined with a built-in telephone functionality. This 2-in-1 feature is particularly advantageous for small businesses, as it saves both space and resources.

In terms of maintenance, the KX-FT21HK utilizes convenient toner cartridges that are straightforward to replace. The thermal transfer technology minimizes the mess associated with conventional ink printing, allowing for cleaner operation overall.

Overall, the Panasonic KX-FT21HK stands out as a reliable, efficient, and user-friendly fax machine, making it an excellent choice for individuals and businesses looking to streamline their document transmission processes. With its combination of essential features and ease of use, it effectively meets the demands of contemporary office settings.