Receiving Faxes, PRE-SELECTED Setting | Panasonic KX-FT21HK manual

Receiving Faxes

Setting the unit to receive calls!

How you

want the unit

to receive

calls

Option A	Option B
To answer all voice	You have a separate
and fax calls	telephone line just
yourself.	for fax calls.
Ring
Ring
Ring

Voice/Fax call

Fax call

You have to

set this.

TEL mode

(p. 42)

When the unit is in the TEL mode, the arrow indicator on the display points to “TEL”.

TEL

Display:

FAX

●If the arrow indicator(s) point(s)

FAX ONLY mode

(p. 43, 44)

PRE-SELECTED SETTING

When the unit is in the FAX ONLY mode, the arrow indicator on the display points to “FAX”.

TEL

Display:

FAX

This is how the unit will operate.

to “FAX” or both “TEL” and	● If the arrow indicator points to
“FAX”, press RECEIVE MODE .	“TEL”, press RECEIVE MODE .

When the unit rings, you must	All incoming calls will be
answer all calls.	answered as faxes, and the
● If you hear a fax calling tone	unit will try to receive a fax.
(slow beep) or no sound is
heard, press
START/COPY/SET .

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Panasonic KX-FT21HK operating instructions Receiving Faxes, Setting the unit to receive calls, PRE-SELECTED Setting

KX-FT21HK specifications

The Panasonic KX-FT21HK is a versatile and reliable fax machine that caters to both home and small office environments, offering a blend of efficiency and convenience. One of its primary features is the thermal transfer printing system, which delivers crisp, clear fax documents with a resolution of up to 203 x 392 dpi. This ensures that every detail is captured, making it ideal for sending important documents, contracts, and graphics.

An important characteristic of the KX-FT21HK is its compact design. With its sleek dimensions, this fax machine is built to fit into limited spaces without compromising functionality. This design is complemented by a user-friendly control panel, which features an LCD display that provides easy navigation through settings and options.

The KX-FT21HK is equipped with a 14.4 kbps modem speed, which allows for rapid transmission speeds. This feature is especially beneficial in environments where time-sensitive documents must be sent quickly. Additionally, the fax memory capacity can hold up to 28 pages in memory, preventing loss of documents in case of paper runs out or machine errors.

Another noteworthy technology incorporated into the KX-FT21HK is its dual color printing capability. This feature allows users to send faxes in different colors, enhancing the clarity and appeal of the documents. Furthermore, it supports automatic and manual dialing, with 20-speed dial memory settings to facilitate quick connections without the need for repetitive number inputs.

The KX-FT21HK also comes with advanced functionalities such as the ability to send and receive faxes without the need for an external telephone line, combined with a built-in telephone functionality. This 2-in-1 feature is particularly advantageous for small businesses, as it saves both space and resources.

In terms of maintenance, the KX-FT21HK utilizes convenient toner cartridges that are straightforward to replace. The thermal transfer technology minimizes the mess associated with conventional ink printing, allowing for cleaner operation overall.

Overall, the Panasonic KX-FT21HK stands out as a reliable, efficient, and user-friendly fax machine, making it an excellent choice for individuals and businesses looking to streamline their document transmission processes. With its combination of essential features and ease of use, it effectively meets the demands of contemporary office settings.

Contents

Operating Instructions PFQX1383ZA WH1199WN0 Welcome to the world of Panasonic facsimiles For your future reference Important safety instructions Save These Instructions Installing the recording paper 10 cm Power cord ConnectionsHandset cord Telephone line cord Voice calls making Voice calls answering Fax sending Fax receiving Copying Table of Contents Help Initial Preparation Telephone Fax/Copy Help Included accessories AccessoriesAccessory order information Help function Help ButtonHelp START/COPY/SET Finding the Controls Location Initial Preparation Overview Document stacker Recording paper SetupDocument stacker Menu Dialling mode! touch tone or pulseMenu START/COPY/SET Date and time, your logo and facsimile telephone number Setting the date and timeMenu Stop START/COPY/SET Setting your logo Example BillMenu Stop Delete To delete a character Keys Characters To select characters with the dial keypadStop Press 2 3 4 5 6 7 Setting your facsimile telephone numberTo correct a mistake To delete a number Volumes Adjusting volumesRinger volume Handset receiver volume Making and Answering Calls Press MonitorMonitor REDIAL/PAUSE To redial the last number Monitor TONE, Flash and Pause buttons Tone buttonFlash button Entering pauses Storing names and telephone numbers for automatic dialling Automatic DiallingMenu Stop START/COPY/SET Lower Making a voice call using automatic dialling Monitorlower Press Directory Directory START/COPY/SET Voice Contact Talking to the caller after fax transmission or receptionInitiating voice contact Receiving a request for voice contact Resolution Sending FaxesSending a fax manually Stop Monitor REDIAL/PAUSE START/COPY/SET Sending a fax using automatic dialling Monitor Stop Lower Directory Documents you can send Effective scanning area Document weightMaximum size Sending report for confirmation Sample of a sending report Automatic journal report Sample of a journal report Delayed transmission Sending a fax at a specified time To cancel the delayed transmission setting To cancel the transmit polling Overseas mode Connecting tone PRE-SELECTED Setting Setting the unit to receive callsReceiving Faxes TEL/FAX mode Remote activation TEL mode Answering all calls manually Receive Mode Stop START/COPY/SETFriendly reception feature To stop receiving Activating the FAX only mode FAX only mode All calls are received as faxesReceive Mode FAX only mode ring count Extension telephone Fax activation code Receiving with a duplex ring service What is a duplex ring service?To use one of the telephone numbers as a facsimile number Ring patterns Setting the ring pattern detection How the unit will answer in each receive mode Silent fax recognition Ring count TEL/FAX delayed Ring count Fax calling toneVoice call TEL/FAX delayed Ring count Ring pattern when an extension telephone is connectedFax calling Receive Mode Menu START/COPY/SET Changing the Auto Answer setting to the TEL/FAX modeWe recommend the following setup TEL/FAX delayed ring count Silent fax recognition ring count Friendly reception Auto disconnection Press Start /COPY/SET Pager call when your unit receives a faxHow your unit and pager work Stop START/COPY/SET Resolution CopyingMaking a copy To stop copying Error Messages Communication message Error Cause & Remedy CodeReports START/COPY/SET button LCD display Display message Cause & Remedy Operations Problem Cause & Remedy Cannot receive documents CONNECTING..... but faxes areProblem Cause & Remedy Cannot select the desired Receive mode If a power failure occurs Problem Cause & Remedy Unit does not make a copyDirty pattern or a black line Copied image is distorted Jams Recording paper jam Document jam Sending document does not feed, or multi-feeds Cleaning Document feederThermal head Button Caution Do not push on the black cover Printing the feature settings, telephone numbers, journal For the advanced feature list, press , thenPrint Reports For the telephone number list, press , then Original Mode / Reset Setting the original modeResetting the advanced features Start /COPY/SET Specifications Technical data about this product Index Index Report Voice call Features Summary Summary of user programmable featuresBasic features Advanced features Normal FAX only

Panasonic KX-FT21HK Receiving Faxes, Setting the unit to receive calls, PRE-SELECTED Setting

Models: KX-FT21HK