Answering System Operations | Panasonic kx-tcd725em specification

KX-TCD725EM-4(65~85) 01.10.24 14:39 Page 67

Answering System Operations

For basic answering system operation, see page 13.

You can operate the answering system by function menu or by pressing dialling button as direct command. All messages (greeting, incoming, and memo) are stored indefinitely on a “Flash memory” IC chip – even if a power failure occurs. All of the messages are saved until you erase them – Flash Memory Message Backup.

Greeting Message

The total recording time is approximately 15 minutes. Any recorded noise may shorten the recording time up to 3 minutes. The greeting recording time is limited to 2 minutes and 30 seconds. We recommend you to record a brief greeting message in order to leave more time for recording new incoming/memo messages.

Make sure that the power is ON (p. 12), and the unit is in the standby mode.

To record your own greeting message with function menu

1Press (INT) then .

2Press or until the arrow points

to “Record”, then press .

3While “Record OGM” is at the arrow,

press .

4After the long beep, talk clearly, about 20 cm away from the MIC (microphone) on the handset.

•During recording, the arrow points to “Stop”.

Record

Answer ON

HStop

5When finish recording, press .

•A recorded your own greeting message is played back.

•The display will return to “Remote

Operation”. To return to the standby

mode, press or wait for 30 seconds.

To record your own greeting message with direct command

1Press (INT) then .

2Press 7 then 6 .

3After the long beep, talk clearly, about 20 cm away from the MIC (microphone) on the handset.

•The display will start showing the length of the recording time.

Remote Operation 76

00-00

5 When finish recording, press 9 .

•A recorded your own greeting message is played back.

•The display will return to “Remote

Operation”. To return to the standby

mode, press or wait for 30 seconds.

Chapter 5 Answering System

67

Image 67

Panasonic kx-tcd725em operating instructions Answering System Operations, Greeting Message

Contents

Charge the batteries for about 15 hours before initial use Operating Instructions Important Information Method of connection 08705 357357 Monday Friday 900am 530pm Accessories includedOptional accessories For your future reference Operating range Base Unit LocationNoise Contents Programmable Function On the Base Unit Back side Speaker Location of ControlsHandset Base Unit Characters DisplayHandset Display Icons Getting Started Installing the Batteries in the HandsetConnections Battery information Battery ChargeMedium Answering a Call Turning the Power ON/OFFBasic Start-up Operations Making a Call To set the answering system on Basic Answering System OperationsPre-Recorded Greeting Message To play the pre-recorded greeting message Making a Call after Confirming the Entered Phone Number Making CallsRedial Call For best performance on digital speakerphone Calling Back with the Caller ListDigital Speakerphone To make a hands-free phone conversation To store a redial number into the phonebook Making Calls Auto TalkStoring a Dialled Number into the Phonebook To store an entered number into the phonebook Display Backlight Answering CallsTemporary Ringer OFF Auto Talk Paging the Handset from the Base Unit Handset Locator PagingSelecting the Ringer Type for Paging Checking the number of new calls Caller ID ServiceHow caller information is displayed when a call is received Caller ID What means When viewing long telephone numbersCaller List Viewing the Caller List Counting as one digit p Editing the Caller’s Phone NumberEdit the number with the dialling Buttons, , , or C Pressing C erases the digit to the left of the cursor To clear a selected caller information in the caller list Caller List Clearing Caller Information in the Caller ListTo clear all caller information in the caller list Press While Save Phonebook is at Arrow, press Storing Caller List Information into the PhonebookDialling buttons, , or C Storing Caller Information into the Phonebook Phonebook Or wait for 60 seconds Private Category Feature For example Phonebook Private Category Table Selecting Characters To change the character modeIf you make a mistake while entering a name Buttons Phonebook Character TableGreek AÄÅ Extended Button, move the cursor to the next space Character TableButtons Extended Russian I Í N O Ó Ö O ó ö Q R S R s Ú Ü V t ú ü Blank Clearing a Caller Information in the Phonebook Phonebook Editing a Caller Information in the Phonebook To find a name by initial Finding a Caller Information in the PhonebookPress until the name you desire to find is displayed Selected phone number is automatically dialled Phonebook Making a Call with the PhonebookTo hang up, press or place the handset on the base unit To clear a caller information in the hot key dial Hot Key DialTo store a caller information as hot key dial To make a call with hot key dial Phonebook is displayed Phonebook Phonebook CopyTo copy a selected caller information in the phonebook Station 1 Receiver During an intercom call, press Station 2 Sender Press To copy all caller information in the phonebook Key Lock Special FeaturesPause Feature For Analogue PBX Line/Long Distance Service Users To reject the waiting call Recall FeatureCall Waiting and Caller ID Compatible To accept the waiting call and hang up the existing call To clear the handset Access pSettings p To select the base unit To select the display language p To set the direct call mode ON/OFF p Enter the new 4-digit handset PIN Twice To Setting Handset, then pressHandset PIN Changing the 4-digit Handset PIN Setting the Alarm Time Time AlarmSetting the Time Alarm OFF To stop the time alarm Time Alarm Selecting the Ringer Type for Time AlarmAlarm Type, then press Ex. Level 6 is selected Selecting the Handset Ringer Volume/TypeTo select the handset ringer volume Ringer Option Call Waiting, then press Setting the Key Tone ON/OFFSetting the Call Waiting Tone ON/OFF Tone Option Setting the Battery Low Alarm ON/OFF Setting the Range Warning Alarm ON/OFF OFF, then press Selecting the Standby Mode DisplayDisplay Option While Standby Display is at Arrow, press Beep sounds Display will return to Talk Selecting the Talk Mode DisplayTalk Display, then press Or Phone No., then press Press or to select the desired Language, then press Display Option Selecting the Display Language Selecting the Display Backlight Colour Factory preset is green Call Option To set the call prohibition mode ON/OFFCall Prohibition To dial the stored number To set the direct call modeDirect Call To set the direct call number Other Option Selecting the Battery TypePress or until the arrow points To Battery Type, then press Current battery type is at the arrow Press or to select YES Reset Handset SettingsFunction Initial setting Function To change the 4-digit base unit PIN p To select the base unit ringer volume pTo reset the base unit settings p To select the pause timing p Base Unit PIN Setting the 4-digit Base Unit PIN To Setting Base, then press Ringer Mode SelectionSelecting the All Handsets Ringer Mode Selecting the Selected Handsets Ringer Mode With the dialling buttons 1 to Then press Selecting the Selected then All Handsets Ringer Mode Press 2 Twice Base Unit Ringer VolumeSelecting the Base Unit Ringer Volume Current ringer volume is displayed Selecting Time Break Recall/Earth Option Mode Other Feature Other Feature Selecting the Pause Timing When you dial a restricted number Setting the Call RestrictionCall Restriction To cancel the call restriction numbers To cancel the call restricted handsetsCall Restriction Flash timing 80m seconds Pause timing Seconds Reset the Base Unit SettingsAll handsets Number of rings Entered numbers are displayed Ex is entered for Setting the Current TimeSetting the Current Date Date and Time See corresponding pages for function details Summary of Answering System OperationsLights and voice guidance is heard from the speaker To set the answering system on p To playback a greeting message pTo record a memo message p To record a greeting message p To record your own greeting message with function menu To record your own greeting message with direct commandAnswering System Operations Greeting Message To set the answering system To erase your own greeting message with direct commandAnswering System Operations To playback your own greeting message To erase one incoming/memo message with function menu Message with direct commandIncoming/Memo Message To playback new incoming/memo messages To erase all incoming/memo messages with function menu To record a memo message with direct commandTo erase all incoming/memo messages with direct command To record a memo message with function menu During Playback an/a Greeting/Incoming/Memo Message During Playback an/a Incoming/Memo MessageQuick Play New Message Continue your conversation When finished, press then Setting the VOX Sens FunctionPress To set to LOW, press To set to HIGH, press Selecting the Number of Rings Selecting Receiver Volume During PlaybackEach time you press or , the volume level will change Toll Saver When set to Auto Press 1 , 2 or 3 to select the recording time Setting the Monitor Function ON/OFFTo set to ON, press To set to OFF, press Summary of remote operation Remote Operation from a Touch Tone Phone Beep sounds To change the remote code, repeat from step Press to set the remote operation OFF Voice Menu Turning on the answering system Direct commands Operating More than One Handset Optional Multi-Unit User OperationsOperating More than One Base Unit Registering a Handset in the Base Unit Registration To Select Base, then press Selecting the Base Unit AccessAutomatic base unit access Auto Specified base unit access To Registration, then press Cancelling a Base UnitEnter the handset numbers you desire to cancel To Cancel Base, then press Handset Enter the desired handset number Handset When the unit rings, press to answerIntercom Intercom between Handsets To transfer a call without using the intercom To transfer a call using the intercomIntercom Transferring a Call from One Handset to Another Conference Replace the batteries with new ones as shown Battery Replacement Useful Information Chapter To adjust the headset receiver volume HIGH, Medium or LOW Using the Belt ClipUsing the optional Headset Connecting the headset to the handset Wall Template Wall mounting Option Covers Install the batteries and close the battery cover Before Requesting Help Problem RemedyCordless Telephone Before Requesting Help Stops playback Answering System Problem RemedyMemory is full. Erase some or all of the messages p System with the handset Correctly General Problem RemedyRe-install the handset batteries and try again Flashes Install new batteries p Safety Instructions Adding Another Phone Term Definitions Serial No Panasonic Business Systems U.KReceipt No Date of Purchase Model No. KX-TCD725EM KX-TCD725EM-586~100 01.10.24 1440 Sales Department Panasonic Business Systems U.K Manufacturer’s DeclarationPQQX13076YA DU0701NR1101