Document Filing Function | Sharp AR-M451N guide

CHAPTER 7

DOCUMENT FILING

FUNCTION

	Page
OVERVIEW	7-2
● Document filing function	7-2
TO USE THE DOCUMENT FILING FUNCTION	7-4
● A look at the operation panel	7-4
● Saving files	7-4
● Main screen of document filing	7-5
● Document filing icons	7-5
SAVING A DOCUMENT IMAGE FILE	7-6
● Quick File	7-6
● Filing	7-7
● Print jobs	7-9
● Scan Save	7-10
CALLING UP AND USING A FILE	7-13
● Searching for and calling up a saved file	7-13
● Calling up and using a saved file	7-15
CUSTOM SETTINGS	7-21
● Creating, editing, and deleting user names and folders	7-21
ENTERING CHARACTERS	7-26
TROUBLESHOOTING	7-28

7-1

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Image 149

Sharp AR-M451N specifications Document Filing Function

Contents

AR-M351N AR-M451N Mains Plug Wiring Instructions Warranty Part 1 General Information Page Model Product configuration AR-M351N/AR-M451N Laser printer Product Configurations Installation Requirements Battery Disposal For Europe Laser InformationFor North America Contents Chapter Convenient Copy Functions Specifications Chapter Meaning of R in original and paper size indications IntroductionOriginal and paper sizes Pamphlet Copy See Staple sort mode Job Build Main FeaturesSort mode Copies can be collated XY Zoom Size Books or thick originals can be erasedDual Page Copy Margin Shift Originals 1-sided Copy Sheets Originals 2-sided Job programs Card ShotMirror Image Reverse Interrupting a copy run Text See Staple sort modeCopy job in progress can be interrupted for a rush job Saddle stitch Auto power shut-off mode Preheat modeHole punching Copies can be punched to add holes Part Names and Functions Press to turn power on and offExterior Module for two-sided printing Interior Part names and functions of peripheral devices Barcode font kit AR-PF1 Other optional equipmentData security kit AR-FR21, AR-FR21U PS3 expansion kit AR-PK6 Operation panel Selecting a function Using the touch panelTouch panel Complete Mode select keyJob screen Job list Paper Empty in the job status display Print JOB key Display switching keysMAIL/FTP key FAX JOB key Turning the Power on and OFF Using the machine when the auditing mode is enabled Auditing ModeWhen the copy job is finished, press the key ACC.#-C key Enter your account number 5 digits with the numeric keys Managing the Machine Changing the paper size in paper tray Loading PaperLoading paper in paper tray Weight Specifications of paper trays Paper that can be used for automatic two-sided printing Applicable plain paperApplicable special paper User type Setting the paper type and paper size Tray 2 and the bypass tray Setting the paper size when a special size is loaded Select the paper type that you wish to program or edit Programming and editing paper typesTouch the Type Name key Set the attributes of the paper tray Loading paper in the multi purpose drawer Printing onto envelopes Fusing unit pressure adjusting leversUnlatch the duplex module and slide it to the left Gently close the duplex module Loading paper in the stand/3 x 500 sheet paper drawer Specifications multi purpose drawerSpecifications stand/3 x 500 sheet paper drawer Lower paper tray Specifications stand/MPD & 2000 sheet paper drawerLoading paper in the stand/MPD & 2000 sheet paper drawer Touch the Clock key Custom SettingsGeneral procedure for custom settings More information on setting procedures Touch the OK key To exit the settings, touch the Exit keyYou will return to OK date and time setting screen Touch the Date Format key Default settings About the settingsPaper tray settings Total count Gently remove the sealing tape from the cartridge Replacing the Toner CartridgeReturn the cartridge lock lever Close the front cover Push the cartridge in until it locks securely into place Supply and Consumables Storage of SuppliesProper storage Misfeed removal guidance Misfeed Removal Remove the misfed paper as shown in the illustrations below Misfeed in the transport area, fusing area, and exit area Remove the misfed from the bypass tray Misfeed in the duplex moduleMisfeed in the bypass tray Misfeed in the paper feed area Installation of trays in the stand/3x500 sheet paper drawerMisfeed in paper tray Remove the misfed paper Misfeed in the stand/MPD & 2000 sheet paper drawer Open the left cover of the stand/paper drawerGently close the duplex unit Gently close the large capacity tray Check location B Misfeed in the transfer unit Removing AN Original MisfeedCheck location a Problem Check Solution or cause Troubleshooting Use SHARP-recommended paper. Sharp Paper Other Than PRE-PUNCHED or Using Disabling of Duplex in the keyPrinted Letter HeadPage Peripheral Devices Part names SpecificationsDuplex Module Open the bypass tray Loading paper in the bypass traySet the type and size of the loaded paper Loading paper in the bypass tray is now complete Missing May be cut off or the image may not print Troubleshooting concerning the duplex moduleCheck the list below before calling for service 2 x 11R, 7-1/4 x 10-1/2 MAIL-BIN Stacker Open the top cover Misfeed in the mail-bin stackerClose the paper guide If the misfed paper is not found in step Do not put pressure on the finisher particularly each tray FinisherSupplies Offset mode Sort modeGroup mode Staple sort mode Using the finisher functions Push the staple box in until it clicks into place Staple cartridge replacement Open the finisher compiler Checking the staple unitRaise the lever at the end of the staple box Remove the misfed paper from the stapler compiler Removearea. the misfed paper from the output Misfeed in the finisherRaise the paper guide and remove the misfed paper Open the finisher top cover Close the finisher compiler Check Stapler Position or Troubleshooting finisher problemsCheck the staple unit. See Staples Sets Saddle Stitch FinisherOr larger sizes 80 g/m2 or 20 lbs AR-PN1A AR-PN1B*2 AR-PN1C*3 AR-PN1D*3 Sort mode Group modeSaddle stitch finisher functions 11R, and up to 25 sheets for Saddle stitch function Hole punching only if a punch module is installed Offset Tray key Using the saddle stitch finisherCentre Tray key Saddle Stitch key See Staple cartridge replacement Staple cartridge replacement and staple jam removalInsert a new staple cartridge into the staple box Push the stapler section back into the finisher Staple jam removal Disposal of hole punch scrap 13Reinstall the staple boxFront Turn roller rotating knob a in the direction Rotating roller rotating Misfeed in the saddle stitch finisherKnob B knob B releases Caught paper Remove the paper gently, taking care not to tear it 12Remove any misfed paper from the saddle stitch tray Troubleshooting concerning the saddle stitch finisher Part 2 Copier Operation Page Making Copies Acceptable originals Size and weight of acceptable originalsAutomatic Document Feeder Using the document glass Using the automatic document feederPlacing Originals Original size detection function Example Standard original placement orientationsAutomatic copy image rotation rotation copying Checking the Size of a Placed Original Manually setting the scanning sizeTouch the Original key Touch the desired original size key Storing or deleting an original size STORING, DELETING, and Using Original SizesTouch the Custom Size key Touch the STORE/DELETE key Making copies with the automatic document feeder Normal CopyingSided copies of 1-sided originals Touch the 2-SIDED Copy key To cancel copying Select the desired output modeUse the numeric keys to set the desired number of copies If needed, touch the File key or the Quick File key Grouping copies by Copy output sort and groupSorting copies into sets Equipment installed Select the desired copy modeDisplay Will Vary Depending Display. If an Icon Ensure that the 1-sided to 1-sided copy mode is selectedCopying from the document glass Touch the READ-END key Select9. the desired output mode. Press the Start key Perform steps 3 to 8 on pages 4-11 Automatic two-sided copying from the document glassTouch the 2-SIDED Copy key.4 Touch the OK key Touch the Exposure key Adjusting the ExposureAutomatic exposure adjustment Automatic selection auto image REDUCTION/ENLARGEMENT/ZOOM Touch the Copy Ratio key Manual selection preset copy ratios/zoom To return the ratio to 100% Auto paper select display Touch the Y key Touch the XY Zoom keyTouch the X key To cancel an X or Y zoom setting Load the special paper in the bypass tray Special PapersTouch the Paper Select key Set the type and size of paper loaded in the bypass tray Convenient Copy Functions Special Modes General procedure for using special functionsTouch the Special Modes key Touchmode. the key for the desired special Touch the Margin Shift key on the special modes screen Margin shiftSelect the shift direction Set the shift amount as needed and touch the OK key Adjust the amount of erase and touch the OK key Select the desired erase modeErase Touch the Erase key on the special modes screen Ensure that 8-1/2 x 11 A4 size paper is selected Dual page copyTouch the Dual page Copy key on the special modes screen Place the originals on the document glass Pamphlet copy Select the paper tray for the cover When using the document glass12Whenfeeder using the automatic document JOB Build Job buildTouch the JOB Build key on the special modes screen Touch the Tandem Copy key on the special modes screen Tandem copySet the number of copies with the numeric keys Server machine and client machine Press the Start key Covers/inserts Preparations for using covers and insertsAbout the explanations of covers and inserts Example of adding covers and inserts To cancel covers/inserts settings Procedure for inserting front and back cover paperTouch the Cancel key in the screen of step Selectpaper. the tray used for the front cover Set the insertion conditions for insertion type a Procedure for adding insertsSelect the tray used for insertion type a 13Press the Start key Checking, editing, and deleting cover/insert pages When you have finished checking Pages, touch the OK keyTouch the page Layout key Set covers/inserts pages are shown Examples of covers and inserts Symbols used for covers and inserts Covers One-sided copying of one-sided originals Covers Two-sided copying of one-sided originals Covers One-sided copying of Two-sided originals Covers Two-sided copying of two-sided originals 1st 2nd 3rd Inserts One-sided copying of one-sided originalsInserts One-sided copying of two-sided originals Transparency film with insert sheets Touch the key to display the tray settings screen of trayLoad transparency film into the tray Touch the TYPE/SIZE key Select the tray Multi shotPaper Step Touch the OK key in the special modes screen Select the layout Scan the original pages Book copyOpened last page and inside of back cover You will return to Card shot Place the original on the document glass Touch the outer OK keyFollow steps 4 through 6 of Copying from the document glass 10Touch the READ-END key Reverse Mirror imageReverse Date print Print menuStamp Numbering To display the special modes screen Common operation procedure for using the print menuSelect the print position Select the print menu Check the print layout if needed page 5 To cancel print menuPrinting in combination with other special functions Printing the date on copies To cancel a date print settingSelect the date format Check the date and format To cancel a stamp setting Adjust the exposure as needed Select the desired stamp sizePrinting a stamp reverse text on copies Select the stamp that you wish to print Select the page number format Printing the page number on copiesTouch the Manual key Selected format is 10Touch the OK key Number printing during two-sided copying 9 originals Examples of page number printingNumber printing during one-sided copying 5 originals 1st 2nd 3rd 4th 5th Setting Value Insert Front Back Printing entered text on copies To cancel a text setting Editing and deleting stored text Storing text sequencesTouch the Back key Touch the text key that you wish to edit or Delete.5 Up to 14 characters of the print text appears in the key Checking and changing the print layout Storing a job program STORING, Using and Deleting JOB ProgramsNumber Keys Which Job Programs Are Already Stored Highlighted Deleting a stored job program Calling up a job program Document glass Interrupting a Copy RUNPage Machine Maintenance For Copying Close the front cover and switch on the power switch User MaintenanceCleaning the main charger of the photoconductive drum Troubleshooting Page Document Filing Function Document filing function OverviewData flow Main Folder Main folder Quick File folderCustom folder Attributes of saved files Look at the operation panel Mode select keysSaving files Touch panel see the next Document filing icons Quick File Saving a Document Image FileTouch the Quick File key in the main screen Presspanel. the Start key on the operation Touch the File key in the main screen FilingTouch the User Name key Touch the File Name key 12Enterkeys. a 5-digit password with the numeric 11Touch the Password key 15Touch the OK key16Presspanel. the Start key on the operation 13Touch the OK key Touch the key of the folder that contains the desired file Print jobsTouch the key of the operation that you wish to perform Property Change key see You will return to the screen of step Scan SaveTouch the File Information key 12Touch the key of the desired resolution 11Touch the Resolution key16Touch the OK key 17Placekey. the original and touch the Start Erase key see Using special functions for scan saveJOB Build key see Card Shot key see Procedure for searching for a file Calling UP and Using a FileSearching for and calling up a saved file Searching by user name Touch the Search Start key Operation using the file, go to onTo perform an operation using the file, go to on Touch the desired file key Calling up and using a saved fileGeneral procedure for using a saved file Print Send Property change Send Settings key SUB Address key or Address Entry keyTouch the key of the desired attribute Restrictions on changing the attribute Move Touch the Cancel keyDelete Detail Touch the Call key Press the JOB Status keyTouch the key of the desired file Creating, editing, and deleting user names and folders Press the Custom Settings key TouchControl key Go to the page indicated below for the selected operation Programming a user name Touch the Password keyTouch the Initial key Touch the Exit key Editing and deleting a user name Touch the Folder Name key Creating a custom folder Editing/deleting a custom folder Entering alphabetical characters Entering Characters Enter the desired number or symbol Entering numbers and symbolsNumbers and symbols that can be entered are as follows Screen 1/2 Different folder or set it to Protect Selecting Half Tone after settingProperty Change page 7-18 to change This chapter contains useful information about the machine Specifications Machine tray tray SpecificationsAutomatic document feeder Specifications List of Combination of Peripheral Devices Numerics Index Mode select keys General procedure for using special functions26 to 5-2, 5-4 Part names 5-29, 5-34 to29 to Saving a document image file 13, 1-14, 7-4 TroubleshootingTransparency film 2-4, 2-10, 2-16, 4-20 General information 23 toPage Page Page 2004J KS1 TINSE2797FCZZ Sharp Corporation

CHAPTER 7

DOCUMENT FILING

FUNCTION

TO USE THE DOCUMENT FILING FUNCTION