Sharp Calling up and using a saved file, ■General procedure for using a saved file

CALLING UP AND USING A FILE

Calling up and using a saved file

A file saved with the document filing function can be called up and printed or manipulated as needed. The following operations can be performed:

●[Print] : Print the file (page 7-16).

●[Send] : Transmit the saved file (page 7-17). The file can be transmitted by Scan to E-mail, Scan to FTP, fax, or Internet fax. (All of these methods require installation of the appropriate options.) (Page 1-11)

●[Property change] : Change the attribute of the saved file (page 7-18).

●[Move] : Move the file (page 7-19)

●[Delete] : Delete the file (page 7-19)

●[Detail] : Show details on the saved file (page 7-19).

■General procedure for using a saved file

1 Press the [DOCUMENT FILING] key on the operation panel.

If the machine does not have the printer function, the files in the Quick File folder appear. Go to step 4.

3 Touch the key of the folder that contains the desired file.

CUSTOM FOLDER				MAIN FOLDER			SEARCH	BACK
	CUSTOM FOLDER 1				CUSTOM FOLDER 2
									1/1
	CUSTOM FOLDER 3				CUSTOM FOLDER 4
	CUSTOM FOLDER 5				CUSTOM FOLDER 6
	CUSTOM FOLDER 7				CUSTOM FOLDER 8
ALL FOLDERS		ABCD	EFGHI	JKLMN	OPQRST	UVWXYZ

2 Touch the [FILE FOLDER] key or the [QUICK FILE FOLDER] key depending on where the file is saved.

FILE RETRIEVE

FILE FOLDER

QUICK FILE

FOLDER

●Touch the [FILE FOLDER] key if the file is saved in the main folder or the custom folder. Touch the [QUICK FILE FOLDER] key if the file is saved in the Quick File folder.

If you touched the [FILE FOLDER] key, the files in the main folder or the folders in the custom folder appear. If you open the wrong folder, touch the [MAIN FOLDER] key or the [CUSTOM FOLDER] key and open the correct folder.

●If the desired file is saved in the main folder, go to step 4. If the desired file is saved in a custom folder, go to step 3.

●If you touched the [QUICK FILE FOLDER] key, the files in the Quick File folder appear. Go to step 4.

If there are more custom folder keys than can

appear in one screen, touch the or keys to change screens.

If a password is set for the selected folder, a password entry screen will appear. Enter the 5- digit password with the numeric keys.

4 Touch the desired file key.

MAIN FOLDER

CUSTOM FOLDER

SEARCH

BACK

FILE NAME

USER NAME

DATE

1

1

Basic specifications

Yamada

2003/10/20

presentaion_0903

Sato

2003/10/20

Product_info

Akata

2003/10/20

7

COPY

If the machine does not have the printer function,

the following screen appears.

SEARCH

QUICK FILE FOLDER

FILE NAME

USER NAME

DATE

1

1

20031020_091025

User unknown

2003/10/20

20031020_101330

User unknown

2003/10/20

20031020_152011

User unknown

2003/10/20

ALL FILES

Touch the key of the file that you wish to use. (Parts of the screen that are framed in black are keys that can be touched.)

A menu screen will appear.

If a password is set for the file, a password entry screen will appear. Enter the 5-digit password with the numeric keys.

7-15