Maintenance

Checking Printer Status using Email

This section includes:

•Configuring Email Alerts on page 112

•Using Commands in Email Text on page 113

If you are connected to the printer through the network, you can configure the printer to email you reports about the printer. Reports include:

•The network settings of the printer.

•The printer status.

•The errors that occur on the printer.

Configuring Email Alerts

In CentreWare Internet Services, configure the following settings according to your email environment. After configuring the settings on each page, always click Save Changes. For details, see Help in

CentreWare Internet Services.

1.Launch your Web browser and type the IP address of your printer in the browser address field.

2.In the CentreWare Internet Services page of your printer. Click the Properties button.

3.In the navigation pane on the left side of the page, click the Mail Alerts link.

4.In the Mail Alerts page, select the Enable Mail Alerts check box if it is not already selected.

5.In the SysAdmin Mail Address field, type your email address or the address to which you want email alerts sent.

6.In the Notification Items section, select the events for which you would like to be notified.

7.In the Connection Setup box, click the Email Server link. The Email Server page opens.

8.In the Email Server Setup (Required to send Email) section, do the following:

a.In the Return Email Address field, type the return address used by the email server.

b.In the SMTP Server (IP Address or DNS Name) field, type the outgoing IP address used by your SMTP server for sending email.

Note: If you are unsure of the address or DNS name, contact your Internet Service Provider (ISP) for the correct address information.

c. In the SMTP Port field, type the number of the port used. The default is 25.

9.In the Email Send Authentication section, do one of the following:

• If no authentication is necessary, select No Authentication in the Authentication Type field.

• If authentication is required, complete the fields as needed.

10.In the Email Server Setup (Required to receive Email) section, enter the appropriate information in the fields as needed.

Note: The Email Alert function is used only for remote status monitoring. The printer does not print emails posted to the printer.

11.In the Email Filter section, enter the email addresses of the users who are permitted to send email to the printer. If no address is specified here, the printer can receive email from all users.

112Phaser 6500 Color Laser Printer User Guide

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Xerox 6500 manual Checking Printer Status using Email, Configuring Email Alerts
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6500 specifications

The Xerox 6500 series, including the 6505DN, 6130N, 6125N, and 6140N, represents a remarkable line of color multifunction printers designed to enhance productivity in various business environments. Each model is equipped with advanced features and technologies that cater to different printing needs, making them suitable for both small and medium-sized businesses.

The Xerox 6500 printers are known for their fast printing speeds, with the ability to print up to 36 pages per minute, ensuring quick turnaround times for high-volume printing tasks. The 6505DN variant adds duplex (double-sided) printing capabilities, helping to save on paper costs and contribute to environmental sustainability.

All models in this series utilize solid ink technology, which provides vibrant color prints while reducing waste compared to traditional laser printers. Solid ink cartridges are more environmentally friendly and result in lower waste, as they come in small, easily recyclable sticks instead of bulky cartridges.

Each printer also comes with an intuitive control panel featuring a color touchscreen interface, allowing users to navigate through functions with ease. The user-friendly design simplifies the process of printing, copying, faxing, and scanning, streamlining workflow in busy office settings.

Connectivity is another strength of the Xerox 6500 series. These printers support various connectivity options, including USB, Ethernet, and Wi-Fi, making it easy to integrate them into a networked environment. Additionally, mobile printing capabilities facilitate printing directly from smartphones and tablets — a vital feature in today’s mobile-first world.

The Xerox 6130N, 6125N, and 6140N models cater to slightly different usage scenarios. The 6130N is ideal for personal use or small teams, focusing on cost efficiency and compact design. The 6125N balances speed and print quality for small offices, while the 6140N targets businesses demanding higher volume and speed without compromising print quality.

Overall, the Xerox 6500 series stands out in the marketplace for its combination of speed, quality, and eco-conscious printing technology. Ideal for diverse business requirements, these models encourage productivity and make high-quality printing accessible to all office environments. Whether users prioritize speed or eco-friendliness, they are likely to find a suitable option within this innovative lineup.
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