Xerox 6500 manual Checking Printer Status using Email, Configuring Email Alerts

Maintenance

Checking Printer Status using Email

This section includes:

•Configuring Email Alerts on page 112

•Using Commands in Email Text on page 113

If you are connected to the printer through the network, you can configure the printer to email you reports about the printer. Reports include:

•The network settings of the printer.

•The printer status.

•The errors that occur on the printer.

Configuring Email Alerts

In CentreWare Internet Services, configure the following settings according to your email environment. After configuring the settings on each page, always click Save Changes. For details, see Help in

CentreWare Internet Services.

1.Launch your Web browser and type the IP address of your printer in the browser address field.

2.In the CentreWare Internet Services page of your printer. Click the Properties button.

3.In the navigation pane on the left side of the page, click the Mail Alerts link.

4.In the Mail Alerts page, select the Enable Mail Alerts check box if it is not already selected.

5.In the SysAdmin Mail Address field, type your email address or the address to which you want email alerts sent.

6.In the Notification Items section, select the events for which you would like to be notified.

7.In the Connection Setup box, click the Email Server link. The Email Server page opens.

8.In the Email Server Setup (Required to send Email) section, do the following:

a.In the Return Email Address field, type the return address used by the email server.

b.In the SMTP Server (IP Address or DNS Name) field, type the outgoing IP address used by your SMTP server for sending email.

Note: If you are unsure of the address or DNS name, contact your Internet Service Provider (ISP) for the correct address information.

c. In the SMTP Port field, type the number of the port used. The default is 25.

9.In the Email Send Authentication section, do one of the following:

• If no authentication is necessary, select No Authentication in the Authentication Type field.

• If authentication is required, complete the fields as needed.

10.In the Email Server Setup (Required to receive Email) section, enter the appropriate information in the fields as needed.

Note: The Email Alert function is used only for remote status monitoring. The printer does not print emails posted to the printer.

11.In the Email Filter section, enter the email addresses of the users who are permitted to send email to the printer. If no address is specified here, the printer can receive email from all users.

112Phaser 6500 Color Laser Printer User Guide