Scan to Searchable File Formats

The optional feature provides Network Scanning, E-mail, and Internet Fax users with the ability to choose [Searchable] as an option for the their PDF, PDF/A, or XPS file formats. The Searchable Format provides a second layer of data with the text of the scanned document. The second layer is converted to an optical character readable format, enabling the text of the document to be searched on, copied, and pasted, as desired.

Note: Before installing the Scan to Searchable File Formats feature, make sure that you have installed the Network Scanning/E-mail option first. Network Scanning is an optional feature, purchased from your Xerox Sales Representative, and installed using a Network Scanning/E-mail Subscriber Installation Module (SIM). For more information, see the Network Scanning topic of the Options section of this guide.

Once you have completed the Scan to Searchable File Formats setup below, you should see the option displayed as an available setting for PDF, PDF/A and XPS. These settings should will be displayed under the Default Template (Filing Options/Image Settings) for Network Scanning, under Defaults (Filing Options/Image Settings) for E-mail, and under Defaults (Filing Options) for Internet Fax. Internet Services is a series of web pages, hosted on the embedded HTTP server of the machine, allowing configuration of services and settings using a web browser.

NOTE: XPS is not an available Document Format for Internet Fax.

Accessing Image Settings

At your Workstation

1.Open your Web Browser and enter the TCP/IP address of the machine in the Address or Location field and press [Enter]. Your Browser will display the machine Home Page.

2.Click the [Properties] tab.

3.If prompted, enter the current system administrator name and password. The default is [admin] and [1111].

4.Click [Services].

5.Click [Network Scanning].

6.Select [Default Template] or create a new template.

7.Under the Network Scanning option, click on the [Edit] button.

8.Within Scan Presets, Original Type - select [Photo & Text] or [Text].

9.Then select [for OCR].

10.Select [Apply].

11.Within Filing Options, select [Edit].

12.Within Document Format, select [PDF, PDF/A or XPS] format option.

13.Scroll down in Filing Options, Document Format to Searchable Options and select [Searchable].

14.Select [Apply].

15.Within [Network Scanning Image Settings], select [Edit].

16.Searchable XPS PDF and PDF/A Defaults, Searchable Options select [Searchable] and the correct language for your device under Document Language.

17.Select [Apply].

At your Machine

1.Select [Services] button.

2.Select [Network Scanning], may have to select All Services.

3.Input documents to scan and touch [Start] button.

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Xerox 7665, 7675, 7655 manual Scan to Searchable File Formats, Accessing Image Settings At your Workstation, At your Machine

7675, 7665, 7655 specifications

The Xerox 7655, 7665, and 7675 are versatile multifunction printers designed for medium to large businesses seeking high-performance solutions. These models are part of Xerox's Color Multifunction Printer (MFP) lineup and are known for their advanced features, robust technology, and user-friendly interface.

One of the standout features of these printers is their ability to handle a wide range of print media. They can print on various paper sizes, from standard letterhead to large-format sheets, making them highly adaptable for different business needs. The maximum paper capacity can reach up to 8,000 sheets, allowing for extended printing without frequent paper changes.

In terms of print quality, the Xerox 7655, 7665, and 7675 deliver exceptional color accuracy and sharpness, thanks to their advanced imaging technology. With a resolution of up to 1200 x 2400 dpi, users can expect vibrant images and crisp text that are suitable for professional presentations and marketing materials. Additionally, these models utilize Xerox’s EA Toner technology, which provides consistent quality while being environmentally friendly.

The operating speed is another significant advantage. The 7655 prints at speeds up to 55 pages per minute (ppm) in color and black and white, while the 7665 and 7675 offer even faster printing, making them ideal for busy office environments where efficiency is crucial.

User experience is also prioritized in these models. They feature a customizable, intuitive touchscreen interface that simplifies navigation and reduces the learning curve for new users. The Xerox 7655 and 7665 come with an optional finishing module, providing capabilities such as stapling, hole punching, and folding, which enhance the professional presentation of printed documents.

Security is a growing concern for businesses, and Xerox addresses this with comprehensive security options integrated into these systems. Features like secure print, user authentication, and encrypted data transmission help protect sensitive information during the printing process.

Overall, the Xerox 7655, 7665, and 7675 are powerful solutions that combine speed, quality, and versatility. They cater to the evolving needs of modern businesses, offering reliable performance that can help improve productivity while ensuring high-quality output for a range of applications. With these models, organizations can efficiently manage their printing, scanning, and copying needs in a cohesive manner.