Toshiba Copier manual Cover Sheet, Step Press these keys Comments

Page 40

Sending Documents

Cover Sheet

You can have your fax generate a cover sheet and send it as the last page of the transmission. The cover sheet includes the date and time, the sender’s name and number, and the receiver’s name and number if an automatic dialing number is used. The total number of pages sent is indicated on the bottom.

To include a cover sheet with a transmission, follow these steps:

Factory setting: 2 (OFF)

Step Press these keys

Comments

1	FUNCTION	PQRS
	FUNCTION

“COVER SHEET MODE” will appear in the display.

2	ABC
	ABC
	or

Press “1” to turn the cover sheet function on, or “2” to turn it off.

3

ABC

If you pressed “1” in the previous step, select a message by entering a number from 2 to 6 as shown below, or enter 1 if you do not want to include a message.

		1: NO MESSAGE
		2: URGENT
	(example: URGENT)	3: IMPORTANT
	(example: URGENT)	4: CONFIDENTIAL
		4: CONFIDENTIAL
		5: PLS. DISTRIBUTE
		6: PLS. CALL BACK

Note: The receiver's name must be programmed in either the Rapid Key or Speed Dial function for it to appear on the Cover Sheet.

4-4	HOW TO USE THE FAX FUNCTION

Image 40

Contents Page Important safety information Table of Contents Troubleshooting Introduction Choosing a LocationParts Identification Connecting the Telephone Line Cord ConnectionsFinal Preparations Connecting Other DevicesComments Initial Settings Look at the Operation PanelUsing the Arrow Keys Adjusting the Beep VolumeAbout the Liquid Crystal Display Step Press these keys CommentsAdjusting the Ringing Volume Setting the Length of Alarm BeepsSetting the language Turning Key Beeps OffFax Setup How to Enter CharactersEntering Your Name and Fax Number Setting the Date and Time Auto Summer Time Setting Selecting the Reception Mode Auto modeManual mode ModeSetting the Number of Rings for Auto Reception Setting the Number of Rings for Manual ReceptionSelecting the Reception Paper Size Or or orSetting theTray Paper Size Paper Size Main CassetteSetting the Number of RecallTimes Setting the Recall Interval Setting the Index Function Setting Fine Resolution Priority Setting Up the Unit for Use with a PC ModemUsing the Remote Reception Function PBX setting Storing Numbers for Automatic Dialing Use the following procedure to clear numbers Chain Dialing for Long Numbers Setting Storing Numbers Under Group KeysEnter the name of the group Using the Unit with an Answering Machine Quiet DetectTimeAnswering Machine Backup If Quiet Detect Time is not working properlyInitial Settings When using the original table When using the ADF One sheet at a timeSeveral sheets at once Unsuitable Originals Setting the Document Sending DocumentsSending Documents Resolution Optional Transmission SettingsContrast Cover Sheet Auto Cover Sheet Dialing and Transmitting Direct Keypad DialingRapid Key Dialing Speed DialingChain Dialing Redialing Using the Search KeyBeginning Using Auto Mode Using Manual ModeUsing A.M. Mode Receiving FaxesOptional Reception Settings Receive ReduceWhen using manual sending and receiving Footer PrintingMemory Backup Special FunctionsMemory Substitute Reception into MemoryData Transfer Transmission Reservation Press the SPEED/SEARCH key Enter a Speed Dial numberSpecial functions When using the original table Broadcasting Broadcasting using a Group key Press the appropriate Group key. Transmission will beginPolling Setting the Polling KeyPolling Others Being Polled Memory Polling Programming a Memory Polling OperationAdding to Documents Clearing DocumentsTimer Operations Code3or Anti Junk Fax Junk FAX # Mode will appear in the display Printing Out Reports Transmissions Activity ReportOptional Setting List Activity Report Auto Listing Printing Transaction ReportsTroubleshooting Problem Check and RemedyMessages and Signals Display MessagesAudible Signals Sound Type Duration Meaning4TROUBLESHOOTING Dial mode ADF Resolution in Text modeResolution in Half tone mode Half tone mode Grayscale levelDelayed faxing Printable setting listsBroadcasting PollingAnti Junk Fax Automatic DialingBroadcasting Dpi dots per inchReception mode Receive ReduceRemote Reception Transmission ReservationQuick Reference Quick REFERENCE-ii Index INDEX-ii Page ALL Rights Reserved