Cisco Systems MeetingPlace Video Integration manual About Attending Video Conferences By Dialing

Chapter 5 Using Cisco MeetingPlace Video Conferencing

About Attending Cisco MeetingPlace Video Conferences

About Attending Video Conferences Via SMTP E-mail Clients

Cisco MeetingPlace SMTP E-Mail Gateway provides Cisco MeetingPlace meeting notifications to users of SMTP e-mail applications. SMTP notifications include instructions for attending a video conference and a hypertext link to bring up the Current Meeting page in Cisco MeetingPlace Web Conferencing, from which participants can have the conference outdial to their video endpoint. For meetings that require a password or are restricted to profiled or invited users, users can attend only by having the system outdial to their endpoint.

About Attending Video Conferences Via Cisco VT Advantage Video Endpoints

Cisco VT Advantage consists of the Cisco VT Advantage software application and a Cisco VT Camera, a video telephony USB camera. These work with a Cisco IP phone to provide video conferencing.

To attend a Cisco MeetingPlace video conference via a Cisco VT Advantage video endpoint, users can plug in their desktop endpoint, launch their Cisco VT Advantage software, and join via one of the following methods:

•Outdial to their Cisco VT Advantage endpoints by clicking Connect and entering the number for their VT Advantage endpoint, if this number is not already entered in to their profile.

•Dial the number for the conference on their IP telephone keypad. The number to dial is shown when users click the Connect button in the Cisco MeetingPlace web-conferencing meeting room, and in e-mailed meeting notifications if the scheduler included video conferencing with the meeting. There may be a delay while the call is connected. This is normal. Users cannot dial in if the meeting has attendance restrictions.

Users cannot attend a video conference via Cisco VT Advantage if they are using VPN software to access the network.

About Attending Video Conferences By Dialing In

If a video conference does not have password or profile access restrictions, participants can dial in to the conference from their endpoint. The number to enter in to their endpoint is shown on the Current Meeting page in Cisco MeetingPlace Web Conferencing and at the bottom of the dialog box that comes up if a user clicks Connect in the Cisco MeetingPlace web-conferencing meeting room. This number is also included in the text of e-mailed meeting notifications if the scheduler included video conferencing. All users who dial in from an endpoint participate in the video conference as guests, and their video endpoint is listed separately from their web presence in the participant list in the meeting room. Instructions for dialing a number via the endpoint are in the documentation for the endpoint or its software. There may be a delay before the call is connected to the meeting.

Anyone who has the access information can dial in to the conference. If access to the meeting is restricted, participants who try to dial in with their video endpoints may not receive an error message, but they will not be connected to the meeting.

Users who dial in from an ISDN endpoint must dial the number provided for ISDN endpoints; at the IVR prompt, they enter the remaining digits provided.

About Attending Ad-Hoc Video Conferences

If a meeting scheduler did not or could not schedule video-conferencing ports with the meeting, it may still be possible for video callers to participate.

Administrator’s Guide for Cisco MeetingPlace Video Integration Release 5.3

5-6 OL-6280-01