Manuals / HP / Computer Equipment / All in One Printer

HP J4540, J4680, J4660, J4580 Use device management tools, Administer the device, Toolbox Windows

Models: J4550

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Administer the device

Chapter 7

(continued)

Use this tool...	to obtain the following information...
	Cartridge Details button to view information
	about replacement ink cartridges.*
HP Printer Utility (Mac OS)	Ink cartridge information: Open the
	Information and Support panel and click
	Supplies Status. *

*Ink level warnings and indicators provide estimates for planning purposes only. When you receive a low-ink warning message, consider having a replacement cartridge available to avoid possible printing delays. You do not need to replace the ink cartridges until print quality becomes unacceptable.

Administer the device

This section provides information about administering the device and modifying settings.

Use this tool...	to do the following...
Device control panel	• Language and country/region: Press Setup,
	select Basic Settings, and then select Set
	Langugage.
	• Set the date and time: Press Setup, press
	Basic Settings, and then press Date and Time.
Toolbox (Windows)	Perform device maintenance tasks: Click the
	Device Services tab.
HP Printer Utility (Mac OS)	• Change tray settings: Click Paper Handling
	from the Printer Settings panel.
	• Perform device maintenance tasks: Open
	the Information and Support panel, and then
	click the option for the task that you want to
	perform.

Use device management tools

•Toolbox (Windows)

•Embedded Web server (HP Officejet J4680 only)

•HP Printer Utility (Mac OS)

Toolbox (Windows)

The Toolbox provides maintenance information about the device.

NOTE: The Toolbox can be installed from the Starter CD by selecting the full installation option if the computer meets the system requirements.

•Open the Toolbox

•Toolbox tabs

64 Configure and manage

Image 68

HP J4540, J4680, J4660, J4580 Use device management tools, Administer the device, Toolbox Windows, HP Printer Utility Mac OS

Contents

User Guide Podręcznik użytkownikaHP Officejet J4500/J4660/J4680 All-in-One series 4 ghiHP Officejet J4500/J4660/J4680 All-in-One series User GuideSafety information AccessibilityCopyright information Hewlett-Packard Company noticesPage Contents Get startedUse the device PrintScan Copy7 Configure and manage 8 Maintain and troubleshoot A HP supplies and accessories B Support and warrantyDevice specifications Regulatory informationJ4500 J4660J4680 Energy Star noticeFind other resources for the product Understand the device parts 1 Get startedFind other resources for the product Understand the device parts Front view Printing supplies area Back viewDevice control panel buttons and lights Device control panel buttons and lights Connection informationFront view Printing supplies area1 Device control panel 2 Main tray 3 Front access door 1 Front access door 2 Ink cartridgesLabel Back viewDevice control panel buttons and lights 10 Scan function indicator 11 PC Copy Color function indicator 12 PC Copy B&W function indicator 13 Fax Color function indicator14 Fax B&W function indicator 16 Low ink indicator 17 Original loaded indicatorFigure 1-1 Model J4660 device control panel Figure 1-2 Model J4680 device control panelDevice control panel buttons and lights LabelConnection information 10 Scan function indicator 11 PC Copy Color function indicator12 PC Copy B&W function indicator 13 Fax Color function indicator 14 Fax B&W function indicatorSetup instructions featuresin Set up the device for wireless communicationChange device settings Use the HP Solution Center Windows Print borderless Set up speed-dial entriesStatus messages Warning messages Error messages Critical error messagesChange device settings Error messagesCritical error messages To change settings from the device control panelUse the HP photo and imaging software Use the HP Solution Center WindowsTo change settings from the HP photo and imaging software Mac OS Load originals To open the HP Photosmart Software on a Windows computerTo open the HP Photosmart Studio software on a Macintosh computer Load an original on the scanner glassLoad an original on the scanner glass To load an original on the scanner glassLoad an original in the automatic document feeder ADF To load an original in the document feeder trayTips for selecting and using print media Tips for selecting and using print mediaUnderstand specifications for supported media Set minimum margins Select print mediaUnderstand specifications for supported media Understand supported media types and weightsTransparencies Custom-sized mediaEnvelopes Chapter continuedMedia size Media size CardsPhoto media Other mediaUnderstand supported media types and weights Set minimum marginsLoad media To load main tray3. Click the Paper/Features tab Print on special and custom-sized mediaTo print on special or custom-sized media Windows To set a custom media size a. Click the Custom buttonb. Click Properties or Setup Print borderlessa. Click Manage Custom Sizes in the Paper Size pull-down menu To print a borderless document WindowsSet up speed-dial entries Set up fax numbers as speed-dial entries or groupsTo print a borderless document Mac OS 7. Open the Paper Type/Quality panelSet up fax numbers as speed-dial entries or groups Set up speed-dial entries Set up a speed-dial groupSet up speed-dial entries Set up a speed-dial groupPrint and view a list of speed-dial entries View a list of speed-dial entriesChange print settings Change settings from an application for current jobs WindowsChange default settings for all future jobs Windows Change print settings Cancel a print jobTo change the settings Cancel a print jobChange settings Mac OS Edit a scanned original Change scan settings Cancel a scan job 4 ScanScan an original Scan an original direct connectionScan from a TWAIN-compliant or a WIA-compliant program Edit a scanned originalScan from a TWAIN-compliant program Scan from a WIA-compliant programChange scan settings Cancel a scan jobTo change scan settings Edit a scanned photo or graphicMake copies Cancel a copy job 5 CopyMake copies To make a copyCancel a copy job Send a fax Receive a fax Change fax settings Fax over the Internet Test fax setup Use reports Cancel a faxSend a fax using monitor dialing Send a fax from memory Change the fax resolution and Lighter / Darker settingsTo send a fax manually from an extension phone Send a fax manually from a phoneTo send a basic fax from the device control panel Page Send a fax using monitor dialing To send a fax using monitor dialing from the device control panelSend a fax from memory To send a fax from memoryTo cancel a scheduled fax Schedule a fax to send laterSend a fax to multiple recipients To schedule a fax from the device control panelTo send a fax to multiple recipients using group speed dial Send a color original or photo faxSend a fax to multiple recipients from the device control panel To send a color original or photo fax from the device control panelChange the fax resolution and Lighter / Darker settings Change the fax resolution Change the Lighter / Darker settingSet new default settings Change the fax resolutionSend a fax in Error Correction Mode Change the Lighter / Darker settingTo change the Lighter / Darker setting from the device control panel Set new default settingsTo change the ECM setting from the control panel Receive a fax manually Set up backup faxReceive a fax Receive a fax manuallySet up backup fax To receive a fax manuallyTo set backup fax from the device control panel Reprint received faxes from memoryPoll to receive a fax To reprint faxes in memory from the device control panelTo forward faxes from the device control panel To set up poll to receive a fax from the device control panelForward faxes to another number Set the paper size for received faxes Set automatic reduction for incoming faxesBlock junk fax numbers To set automatic reduction from the device control panelReceive faxes to your computer Add numbers to the junk fax listRemove numbers from the junk fax list Add numbers to the junk fax listActivate Fax to PC Modify Fax to PC settings To start the Fax to PC Setup Wizard from the Solution Center2. Select Settings, and then select Fax to PC Setup Wizard Activate Fax to PCChange fax settings Configure the fax headerModify Fax to PC settings To modify Fax to PC settings from the device control panelTo set or change the fax header Set the answer mode Auto answerSet the number of rings before answering Set the fax error correction mode Change the answer ring pattern for distinctive ringTo set the fax error-correction mode Set the dial typeSet the redial options Set the fax speedFax over the Internet To set the fax speed from the device control panelTest fax setup To test fax setupPrint fax confirmation reports Print fax error reports Use reportsPrint fax error reports To enable fax confirmationTo set the device to print fax error reports automatically Print fax confirmation reportsCancel a fax To cancel a faxTo cancel a number you are dialing Print and view the fax log7 Configure and manage Understand the self-test report Set up faxing for the deviceConfigure the device Windows Configure the device Mac OS Set up the device for wireless communication HP Officejet J4680 onlyAdminister the device Use device management toolsToolbox Windows Toolbox Windows Embedded Web server HP Officejet J4680 onlyOpen the Toolbox Toolbox tabsEmbedded Web server HP Officejet J4680 only To open the embedded Web server Embedded Web server pagesTo open the embedded Web server Embedded Web server pages3. On the Information and Settings menu, click Maintain Printer HP Printer Utility Mac OSOpen the HP Printer Utility HP Printer Utility panels Open the HP Printer UtilityUnderstand the self-test report To print the Self-Test ReportSet up faxing for the device Set up faxing parallel phone systemsSet up faxing parallel phone systems Serial-type fax setup Table 7-1 Countries/regions with a parallel-type phone systemChoose the correct fax setup for your home or office Select your fax setup caseCase B Set up the device with DSL Case C Set up the device with a PBX phone system or an ISDN lineIf you answered No, continue answering questions Recommended fax setup for serial-type phone systems Select your fax setup caseRecommended fax setup for parallel-type phone systems Case A Separate fax line no voice calls received Figure 7-1 Back view of the deviceOther equipment/services Recommended fax setup for serial-type phone systemsFigure 7-2 Back view of the device To set up the device with a separate fax lineCase B Set up the device with DSL To set up the device with DSL Case C Set up the device with a PBX phone system or an ISDN lineFigure 7-3 Back view of the device Case D Fax with a distinctive ring service on the same lineTo set up the device with a distinctive ring service Figure 7-4 Back view of the device To set up the device with a shared voice/fax lineCase E Shared voice/fax line Case F Shared voice/fax line with voice mail Figure 7-5 Back view of the deviceTo set up the device with voice mail Set up the device with a computer dial-up modemSet up the device with a computer DSL/ADSL modem Set up the device with a computer dial-up modemTo set up the device with a computer dial-up modem Set up the device with a computer DSL/ADSL modemTo set up the device with a computer DSL/ADSL modem Case H Shared voice/fax line with computer modemShared voice/fax with computer dial-up modem Shared voice/fax with computer DSL/ADSL modemShared voice/fax with computer dial-up modem Figure 7-7 Example of a parallel splitterPage Shared voice/fax with computer DSL/ADSL modem To set up the device with a computer DSL/ADSL modem Case I Shared voice/fax line with answering machineFigure 7-9 Back view of the device Page Figure 7-10 Example of a parallel splitter Figure 7-11 Back view of the device7. Turn on the Auto Answer setting Page To set up the device with a computer DSL/ADSL modem Use the phone cord supplied in the box with the device to connect to Figure 7-12 Example of a parallel splitterFigure 7-13 Back view of the device Serial-type fax setup Configure the device Windows Install the software before connecting the device recommendedTo install the software Share the device on a locally shared networkTo connect the device Connect the device before installing the softwareShare the device on a locally shared network Configure the device Mac OS To install the softwareTo install the software Share the device on a locally shared network To share the deviceSet up the device for wireless communication HP Officejet J4680 only To share the device among computers running Mac OSUnderstand 802.11 wireless network settings Understand 802.11 wireless network settingsTo set up wireless communication using the installer Windows To set up the device on a wireless network Mac OSSecurity settings Data encryptionTo set up wireless communication using the installer Windows To set up the device on a wireless network Mac OSTo turn off wireless communication To print a wireless test pageReset wireless settings Guidelines for reducing interference on a wireless networkOther guidelines Uninstall and reinstall the softwareTo add hardware addresses to a WAP To uninstall from a Windows computer, method To uninstall from a Windows computer, method2. Press the Power button to turn off the device To uninstall from a Windows computer, method To uninstall from a Macintosh computer 1. Launch HP Device Manager2. Click Information and Settings Work with ink cartridges Clean the device General troubleshooting tips and resources Solve printing problemsPoor print quality and unexpected printouts Solve paper-feed problems Solve scan problems Solve copy problems Solve fax problemsHandle the ink cartridges Replace the ink cartridgesTo replace the ink cartridges 4. Pull the ink cartridge toward you out of its slot Align the ink cartridges The Printer Toolbox appears To align the cartridges from the device control panel at any timeTo align the ink cartridges from the HP Photosmart Software Windows Clean the ink cartridges 3. Click the Device Services tab 4. Click Align the Ink CartridgesTo clean the ink cartridges from the control panel To clean the ink cartridges from the HP Photosmart SoftwareClean the ink cartridge contacts 4. Click Clean the Ink CartridgesTo clean the ink cartridge contacts HP Printer Utility Mac OSClean the area around the ink nozzles To clean the area around the ink nozzles Store printing supplies Clean the device Clean the scanner glassClean the scanner glass Clean the exterior Clean the automatic document feederClean the exterior Clean the automatic document feederTo clean the rollers or separator pad To clean the plastic strip inside the automatic document feeder General troubleshooting tips and resources Solve printing problems Error message appears on control-panel displayTroubleshooting topics Solve printing problems Poor print quality and unexpected printoutsCheck the device setup For more information, see General troubleshooting tips and resourcesCheck the device software installation Check any personal firewall software installed on the computerPlacement of the text or graphics is wrong Check the media settingsCheck the margin settings Check the color print settingsCheck the page-orientation setting Common poor quality printout problems Meaningless characters printPoor print quality and unexpected printouts The device prints half a page, then ejects the paperCommon poor quality printout problems Meaningless characters printCheck the paper quality Check the type of media loaded in the deviceCheck the print settings Ink is smearingInk is not filling the text or graphics completely Check the document fileCheck the paper type setting Output is faded or dull coloredColors are printing as black and white Wrong colors are printingSolve paper-feed problems Check the graphics placementPrintout shows bleeding colors Colors do not line up properlyMedia is not picked up from a tray Media is not coming out correctlyPages are skewing Multiple pages are being picked upSolve scan problems Text cannot be edited Error messages appearScanner did nothing Scanner did nothing Scan takes too longCheck the settings Scan takes too longPart of the document did not scan or text is missing Text cannot be editedError messages appear The image quality is better when printedScanned image quality is poor The original is a second-generation photo or pictureScan defects are apparent Graphics look different from the originalTake steps to improve the scan quality Blank pagesSolve copy problems Error messages appear Paper mismatchCheck the power No copy came outDocuments are missing or faded Size is reducedCopy quality is poor Take steps to improve the copy qualityCopy defects are apparent Paper mismatchVertical white or faded stripes Large, black typefaces look splotchy not smoothSolve fax problems The device is having problems sending and receiving faxesThe device is having problems sending a manual fax The Using Correct Type of Phone Cord with Fax test failedSolve fax problems The Fax Hardware Test failed SolutionThe Fax Connected to Active Telephone Wall Jack test failed Solution The Phone Cord Connected to Correct Port on Fax test failed Figure 8-1 Back view of the device1 Telephone wall jack The Using Correct Type of Phone Cord with Fax test failed SolutionSolve fax problems 140 Maintain and troubleshoot The Dial Tone Detection test failed SolutionChapter Solve fax problems The Fax Line Condition test failed SolutionThe display always shows Phone Off Hook The device is having problems sending and receiving faxes SolutionSolve fax problems The device is having problems sending a manual fax Solution The device cannot receive faxes, but can send faxes SolutionYour answering machine might not be set up properly with the device The device cannot send faxes, but can receive faxes Solution Fax tones are recorded on my answering machine Solution The phone cord that came with my device is not long enoughTo extend your phone cord Color faxes do not printSolve wireless problems HP Officejet J4680 only Print wireless configuration settingsThe computer cannot receive faxes Fax to PC Cause the HP Digital Imaging Monitor is turned offCheck the wireless communication settings Add hardware addresses to a wireless access point WAPTroubleshoot installation issues Hardware installation suggestionsHardware installation suggestions Software installation suggestions Check the hardware connectionsSoftware installation suggestions Verify installation preliminariesCheck the computer system Check the device to ensure the followingClear jams Clear paper jamsClear paper jams Avoid paper jams To clear a paper jam from the rear doorTo clear a paper jam in the automatic document feeder Clear jamsAvoid paper jams A HP supplies and accessories Order printing supplies onlineSupplies HP mediaB Support and warranty Hewlett-Packard limited warranty statement Obtain electronic supportObtain HP telephone support Prepare the device for shipment Pack the deviceHewlett-Packard limited warranty statement Hewlett-Packard limited warranty statementObtain electronic support Obtain HP telephone supportBefore you call Additional warranty options HP Quick Exchange Service JapanSupport process HP support by phonePhone support period Telephone support numbersAdditional warranty options HP Quick Exchange Service JapanCall HP Korea customer support 160 Support and warrantyPrepare the device for shipment Remove the ink cartridges before shipmentRemove the ink cartridges before shipment To remove ink cartridges before shipmentPack the device To pack the devicePack the device 2. Place the return shipping label on the outside of the box3. Include the following items in the box C Device specifications Physical specificationsPhysical specifications Product features and capacities Processor and memory specifications System requirementsProduct features and capacities Processor and memory specificationsSystem requirements FeatureNetwork protocol specifications Minimum requirementsQuick Time 5.0 Mac OS Adobe Acrobat Reader 5 or later Recommended requirementsEmbedded Web server specifications Print specificationsFax specifications Black print resolutionScan specifications Environmental specificationsElectrical specifications Power supplySound power LwAd 7.0 BAD Regulatory information Notice to users in Japan about the power cord RoHS notices China onlyAustralia wired fax statement Regulatory information for wireless productsFCC statement Notice to users in KoreaFCC statement Notice to users in KoreaNotice to users in Japan about the power cord RoHS notices China only VCCI Class B compliance statement for users in JapanNoise emission statement for Germany Toxic and hazardous substance tableNotice to users of the U.S. telephone network FCC requirements Notice to users of the U.S. telephone network FCC requirementsNotice to users of the Canadian telephone network Australia wired fax statement Notice to users in the European Economic AreaNotice to users of the German telephone network Notice to users in the European Economic AreaRegulatory information for wireless products Exposure to radio frequency radiationExposure to radio frequency radiation Notice to users in BrazilNotice to users in Taiwan Regulatory information for wireless productsWarning for Australia and New Zealand with phone handset European Union regulatory noticeEuropean Union Regulatory Notice Products with 2.4-GHz wireless LAN devices FranceJ4500 J4660 J4680 Regulatory model numberDeclaration of conformity DECLARATION OF CONFORMITY J4500conforms to the following Product Specifications and Regulations Power AdapterJ4660 conforms to the following Product Specifications and RegulationsPower Adapter SAFETY182 Regulatory information J4680 DECLARATION OF CONFORMITYAppendix D Energy Star notice Symbols/Numerics IndexPage Page Page Page Page Page Page Podręcznik użytkownika