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HP J4550, J4680, J4660, J4580, J4540 manual Open the Toolbox, Toolbox tabs

Models: J4550

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Open the Toolbox

Open the Toolbox

•From the HP Solution Center, click the Settings menu, point to Print Settings, and then click Printer Toolbox.

•Right-click the HP Digital Imaging Monitor in the taskbar, point to Printer Model Name and then click Display Printer Toolbox.

Toolbox tabs

The Toolbox contains the following tabs.

Tabs	Contents
Estimated Ink Level	• Ink Level Information: Shows estimated ink
	level for each cartridge.
	NOTE: Ink level warnings and indicators
	provide estimates for planning purposes only.
	When you receive a low-ink warning message,
	consider having a replacement cartridge
	available to avoid possible printing delays. You
	do not need to replace the ink cartridges until
	print quality becomes unacceptable.
	• Shop Online: Provides access to a Web site
	from which you can order printing supplies for
	the device online.
	• Order by Phone: Shows telephone numbers
	that you can call to order supplies for the
	device. Telephone numbers are not available
	for all countries/regions.
	• Cartridge Details: Shows order numbers and
	expiration dates of the installed ink cartridges.
Information	Printer Information: Shows the device hardware.
	Information tab options include:
	Hardware information
Device Services	• Print a Diagnostic Page: Allows you to print a
	report that gives device information, including
	connection type, errors, and firmware
	information.
	• Print a Test Page: Allows you to print the self-
	test report of the device. This page contains
	information about the device and ink
	cartridges. For more information, see
	Understand the self-test report.
	• Align the Ink Cartridges: Guides you through
	aligning the ink cartridges. For more
	information, see Align the ink cartridges.
	• Clean the Ink Cartridges: Guides you through
	cleaning the ink cartridges. For more
	information, see Clean the ink cartridges.
	• Back of Page Smear Cleaning: Cleans the
	ribs of the device if ink is smearing on the page.
	• Paper Feed Cleaning: Cleans the paper
	rollers of the device.

Use device management tools

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HP J4550, J4680, J4660, J4580, J4540 manual Open the Toolbox, Toolbox tabs

Contents

Podręcznik użytkownika User GuideHP Officejet J4500/J4660/J4680 All-in-One series 4 ghiUser Guide HP Officejet J4500/J4660/J4680 All-in-One seriesAccessibility Safety informationCopyright information Hewlett-Packard Company noticesPage Get started ContentsUse the device PrintCopy Scan7 Configure and manage 8 Maintain and troubleshoot B Support and warranty A HP supplies and accessoriesRegulatory information Device specificationsJ4660 J4500J4680 Energy Star notice1 Get started Find other resources for the productFind other resources for the product Understand the device parts Front view Printing supplies area Back view Understand the device partsDevice control panel buttons and lights Device control panel buttons and lights Connection informationPrinting supplies area Front view1 Device control panel 2 Main tray 3 Front access door 1 Front access door 2 Ink cartridgesBack view Device control panel buttons and lightsLabel 12 PC Copy B&W function indicator 13 Fax Color function indicator 10 Scan function indicator 11 PC Copy Color function indicator14 Fax B&W function indicator 16 Low ink indicator 17 Original loaded indicatorFigure 1-2 Model J4680 device control panel Figure 1-1 Model J4660 device control panelDevice control panel buttons and lights Label10 Scan function indicator 11 PC Copy Color function indicator Connection information12 PC Copy B&W function indicator 13 Fax Color function indicator 14 Fax B&W function indicatorfeatures Setup instructionsin Set up the device for wireless communicationPrint borderless Set up speed-dial entries Change device settings Use the HP Solution Center WindowsStatus messages Warning messages Error messages Critical error messagesError messages Change device settingsCritical error messages To change settings from the device control panelUse the HP Solution Center Windows To change settings from the HP photo and imaging software Mac OSUse the HP photo and imaging software To open the HP Photosmart Software on a Windows computer Load originalsTo open the HP Photosmart Studio software on a Macintosh computer Load an original on the scanner glassTo load an original on the scanner glass Load an original on the scanner glassTo load an original in the document feeder tray Load an original in the automatic document feeder ADFTips for selecting and using print media Tips for selecting and using print mediaUnderstand specifications for supported media Set minimum margins Select print mediaUnderstand supported media types and weights Understand specifications for supported mediaTransparencies Custom-sized mediaChapter continued Media sizeEnvelopes Cards Media sizePhoto media Other mediaSet minimum margins Understand supported media types and weightsTo load main tray Load mediaPrint on special and custom-sized media 3. Click the Paper/Features tabTo print on special or custom-sized media Windows To set a custom media size a. Click the Custom buttonPrint borderless b. Click Properties or Setupa. Click Manage Custom Sizes in the Paper Size pull-down menu To print a borderless document WindowsSet up fax numbers as speed-dial entries or groups Set up speed-dial entriesTo print a borderless document Mac OS 7. Open the Paper Type/Quality panelSet up speed-dial entries Set up a speed-dial group Set up fax numbers as speed-dial entries or groupsSet up speed-dial entries Set up a speed-dial groupView a list of speed-dial entries Print and view a list of speed-dial entriesChange settings from an application for current jobs Windows Change print settingsChange default settings for all future jobs Windows Change print settings Cancel a print jobCancel a print job Change settings Mac OSTo change the settings 4 Scan Edit a scanned original Change scan settings Cancel a scan jobScan an original Scan an original direct connectionEdit a scanned original Scan from a TWAIN-compliant or a WIA-compliant programScan from a TWAIN-compliant program Scan from a WIA-compliant programCancel a scan job Change scan settingsTo change scan settings Edit a scanned photo or graphic5 Copy Make copies Cancel a copy jobMake copies To make a copyCancel a copy job Test fax setup Use reports Cancel a fax Send a fax Receive a fax Change fax settings Fax over the InternetSend a fax using monitor dialing Send a fax from memory Change the fax resolution and Lighter / Darker settingsSend a fax manually from a phone To send a basic fax from the device control panelTo send a fax manually from an extension phone Page To send a fax using monitor dialing from the device control panel Send a fax using monitor dialingSend a fax from memory To send a fax from memorySchedule a fax to send later To cancel a scheduled faxSend a fax to multiple recipients To schedule a fax from the device control panelSend a color original or photo fax To send a fax to multiple recipients using group speed dialSend a fax to multiple recipients from the device control panel To send a color original or photo fax from the device control panelChange the fax resolution Change the Lighter / Darker setting Change the fax resolution and Lighter / Darker settingsSet new default settings Change the fax resolutionChange the Lighter / Darker setting Send a fax in Error Correction ModeTo change the Lighter / Darker setting from the device control panel Set new default settingsReceive a fax manually Set up backup fax To change the ECM setting from the control panelReceive a fax Receive a fax manuallyTo receive a fax manually Set up backup faxReprint received faxes from memory To set backup fax from the device control panelPoll to receive a fax To reprint faxes in memory from the device control panelTo set up poll to receive a fax from the device control panel Forward faxes to another numberTo forward faxes from the device control panel Set automatic reduction for incoming faxes Set the paper size for received faxesBlock junk fax numbers To set automatic reduction from the device control panelAdd numbers to the junk fax list Receive faxes to your computerRemove numbers from the junk fax list Add numbers to the junk fax listTo start the Fax to PC Setup Wizard from the Solution Center Activate Fax to PC Modify Fax to PC settings2. Select Settings, and then select Fax to PC Setup Wizard Activate Fax to PCConfigure the fax header Change fax settingsModify Fax to PC settings To modify Fax to PC settings from the device control panelSet the answer mode Auto answer Set the number of rings before answeringTo set or change the fax header Change the answer ring pattern for distinctive ring Set the fax error correction modeSet the dial type To set the fax error-correction modeSet the redial options Set the fax speedTo set the fax speed from the device control panel Fax over the InternetTo test fax setup Test fax setupPrint fax confirmation reports Print fax error reports Use reportsTo enable fax confirmation Print fax error reportsTo set the device to print fax error reports automatically Print fax confirmation reportsTo cancel a fax Cancel a faxTo cancel a number you are dialing Print and view the fax logUnderstand the self-test report Set up faxing for the device 7 Configure and manageConfigure the device Windows Configure the device Mac OS Set up the device for wireless communication HP Officejet J4680 onlyUse device management tools Administer the deviceToolbox Windows Toolbox Windows Embedded Web server HP Officejet J4680 onlyToolbox tabs Open the ToolboxTo open the embedded Web server Embedded Web server pages Embedded Web server HP Officejet J4680 onlyTo open the embedded Web server Embedded Web server pagesHP Printer Utility Mac OS 3. On the Information and Settings menu, click Maintain PrinterOpen the HP Printer Utility HP Printer Utility panels Open the HP Printer UtilityTo print the Self-Test Report Understand the self-test reportSet up faxing parallel phone systems Set up faxing for the deviceSet up faxing parallel phone systems Serial-type fax setup Table 7-1 Countries/regions with a parallel-type phone systemSelect your fax setup case Choose the correct fax setup for your home or officeCase B Set up the device with DSL Case C Set up the device with a PBX phone system or an ISDN lineIf you answered No, continue answering questions Select your fax setup case Recommended fax setup for parallel-type phone systemsRecommended fax setup for serial-type phone systems Figure 7-1 Back view of the device Case A Separate fax line no voice calls receivedOther equipment/services Recommended fax setup for serial-type phone systemsTo set up the device with a separate fax line Case B Set up the device with DSLFigure 7-2 Back view of the device Case C Set up the device with a PBX phone system or an ISDN line To set up the device with DSLCase D Fax with a distinctive ring service on the same line To set up the device with a distinctive ring serviceFigure 7-3 Back view of the device To set up the device with a shared voice/fax line Case E Shared voice/fax lineFigure 7-4 Back view of the device Figure 7-5 Back view of the device Case F Shared voice/fax line with voice mailSet up the device with a computer dial-up modem To set up the device with voice mailSet up the device with a computer DSL/ADSL modem Set up the device with a computer dial-up modemSet up the device with a computer DSL/ADSL modem To set up the device with a computer dial-up modemCase H Shared voice/fax line with computer modem To set up the device with a computer DSL/ADSL modemShared voice/fax with computer DSL/ADSL modem Shared voice/fax with computer dial-up modemShared voice/fax with computer dial-up modem Figure 7-7 Example of a parallel splitterPage Shared voice/fax with computer DSL/ADSL modem Case I Shared voice/fax line with answering machine Figure 7-9 Back view of the deviceTo set up the device with a computer DSL/ADSL modem Page Figure 7-11 Back view of the device Figure 7-10 Example of a parallel splitter7. Turn on the Auto Answer setting Page To set up the device with a computer DSL/ADSL modem Figure 7-12 Example of a parallel splitter Figure 7-13 Back view of the deviceUse the phone cord supplied in the box with the device to connect to Serial-type fax setup Install the software before connecting the device recommended Configure the device WindowsTo install the software Share the device on a locally shared networkConnect the device before installing the software Share the device on a locally shared networkTo connect the device To install the software Configure the device Mac OSTo install the software Share the device on a locally shared network To share the deviceTo share the device among computers running Mac OS Set up the device for wireless communication HP Officejet J4680 onlyUnderstand 802.11 wireless network settings Understand 802.11 wireless network settingsTo set up wireless communication using the installer Windows To set up the device on a wireless network Mac OSData encryption Security settingsTo set up the device on a wireless network Mac OS To set up wireless communication using the installer WindowsTo print a wireless test page To turn off wireless communicationReset wireless settings Guidelines for reducing interference on a wireless networkUninstall and reinstall the software To add hardware addresses to a WAPOther guidelines To uninstall from a Windows computer, method 2. Press the Power button to turn off the deviceTo uninstall from a Windows computer, method To uninstall from a Macintosh computer 1. Launch HP Device Manager 2. Click Information and SettingsTo uninstall from a Windows computer, method General troubleshooting tips and resources Solve printing problems Work with ink cartridges Clean the devicePoor print quality and unexpected printouts Solve paper-feed problems Solve scan problems Solve copy problems Solve fax problemsReplace the ink cartridges Handle the ink cartridgesTo replace the ink cartridges 4. Pull the ink cartridge toward you out of its slot Align the ink cartridges To align the cartridges from the device control panel at any time To align the ink cartridges from the HP Photosmart Software WindowsThe Printer Toolbox appears 3. Click the Device Services tab 4. Click Align the Ink Cartridges Clean the ink cartridgesTo clean the ink cartridges from the control panel To clean the ink cartridges from the HP Photosmart Software4. Click Clean the Ink Cartridges Clean the ink cartridge contactsTo clean the ink cartridge contacts HP Printer Utility Mac OSClean the area around the ink nozzles To clean the area around the ink nozzles Store printing supplies Clean the scanner glass Clean the deviceClean the scanner glass Clean the exterior Clean the automatic document feederClean the automatic document feeder Clean the exteriorTo clean the rollers or separator pad To clean the plastic strip inside the automatic document feeder General troubleshooting tips and resources Error message appears on control-panel display Solve printing problemsTroubleshooting topics Solve printing problems Poor print quality and unexpected printoutsFor more information, see General troubleshooting tips and resources Check the device setupCheck the device software installation Check any personal firewall software installed on the computerCheck the media settings Placement of the text or graphics is wrongCheck the margin settings Check the color print settingsCommon poor quality printout problems Meaningless characters print Check the page-orientation settingPoor print quality and unexpected printouts The device prints half a page, then ejects the paperMeaningless characters print Common poor quality printout problemsCheck the paper quality Check the type of media loaded in the deviceInk is smearing Check the print settingsInk is not filling the text or graphics completely Check the document fileOutput is faded or dull colored Check the paper type settingColors are printing as black and white Wrong colors are printingCheck the graphics placement Solve paper-feed problemsPrintout shows bleeding colors Colors do not line up properlyMedia is not coming out correctly Media is not picked up from a trayPages are skewing Multiple pages are being picked upText cannot be edited Error messages appear Solve scan problemsScanner did nothing Scanner did nothing Scan takes too longScan takes too long Check the settingsPart of the document did not scan or text is missing Text cannot be editedThe image quality is better when printed Error messages appearScanned image quality is poor The original is a second-generation photo or pictureGraphics look different from the original Scan defects are apparentTake steps to improve the scan quality Blank pagesError messages appear Paper mismatch Solve copy problemsCheck the power No copy came outSize is reduced Documents are missing or fadedCopy quality is poor Take steps to improve the copy qualityPaper mismatch Copy defects are apparentVertical white or faded stripes Large, black typefaces look splotchy not smoothThe device is having problems sending and receiving faxes Solve fax problemsThe device is having problems sending a manual fax The Using Correct Type of Phone Cord with Fax test failedThe Fax Hardware Test failed Solution The Fax Connected to Active Telephone Wall Jack test failed SolutionSolve fax problems Figure 8-1 Back view of the device The Phone Cord Connected to Correct Port on Fax test failedThe Using Correct Type of Phone Cord with Fax test failed Solution Solve fax problems1 Telephone wall jack The Dial Tone Detection test failed Solution Chapter140 Maintain and troubleshoot The Fax Line Condition test failed Solution The display always shows Phone Off HookSolve fax problems Solution The device is having problems sending and receiving faxesSolve fax problems The device cannot receive faxes, but can send faxes Solution The device is having problems sending a manual fax SolutionYour answering machine might not be set up properly with the device The device cannot send faxes, but can receive faxes Solution The phone cord that came with my device is not long enough Fax tones are recorded on my answering machine SolutionTo extend your phone cord Color faxes do not printPrint wireless configuration settings Solve wireless problems HP Officejet J4680 onlyThe computer cannot receive faxes Fax to PC Cause the HP Digital Imaging Monitor is turned offAdd hardware addresses to a wireless access point WAP Check the wireless communication settingsHardware installation suggestions Troubleshoot installation issuesHardware installation suggestions Software installation suggestions Check the hardware connectionsVerify installation preliminaries Software installation suggestionsCheck the computer system Check the device to ensure the followingClear paper jams Clear jamsClear paper jams Avoid paper jams To clear a paper jam from the rear doorClear jams To clear a paper jam in the automatic document feederAvoid paper jams Order printing supplies online A HP supplies and accessoriesSupplies HP mediaHewlett-Packard limited warranty statement Obtain electronic support B Support and warrantyObtain HP telephone support Prepare the device for shipment Pack the deviceHewlett-Packard limited warranty statement Hewlett-Packard limited warranty statementObtain HP telephone support Obtain electronic supportBefore you call Additional warranty options HP Quick Exchange Service JapanHP support by phone Support processPhone support period Telephone support numbersHP Quick Exchange Service Japan Additional warranty optionsCall HP Korea customer support 160 Support and warrantyRemove the ink cartridges before shipment Prepare the device for shipmentRemove the ink cartridges before shipment To remove ink cartridges before shipmentTo pack the device Pack the device2. Place the return shipping label on the outside of the box 3. Include the following items in the boxPack the device Physical specifications C Device specificationsPhysical specifications Product features and capacities Processor and memory specifications System requirementsProcessor and memory specifications Product features and capacitiesSystem requirements FeatureMinimum requirements Network protocol specificationsQuick Time 5.0 Mac OS Adobe Acrobat Reader 5 or later Recommended requirementsPrint specifications Embedded Web server specificationsFax specifications Black print resolutionEnvironmental specifications Scan specificationsElectrical specifications Power supplyLwAd 7.0 BA Sound powerNotice to users in Japan about the power cord RoHS notices China only D Regulatory informationAustralia wired fax statement Regulatory information for wireless productsNotice to users in Korea FCC statementFCC statement Notice to users in KoreaVCCI Class B compliance statement for users in Japan Notice to users in Japan about the power cord RoHS notices China onlyNoise emission statement for Germany Toxic and hazardous substance tableNotice to users of the U.S. telephone network FCC requirements Notice to users of the U.S. telephone network FCC requirementsNotice to users of the Canadian telephone network Notice to users in the European Economic Area Australia wired fax statementNotice to users of the German telephone network Notice to users in the European Economic AreaExposure to radio frequency radiation Regulatory information for wireless productsExposure to radio frequency radiation Notice to users in BrazilRegulatory information for wireless products Notice to users in TaiwanEuropean Union regulatory notice Warning for Australia and New Zealand with phone handsetEuropean Union Regulatory Notice Products with 2.4-GHz wireless LAN devices FranceRegulatory model number Declaration of conformityJ4500 J4660 J4680 J4500 DECLARATION OF CONFORMITYconforms to the following Product Specifications and Regulations Power Adapterconforms to the following Product Specifications and Regulations J4660Power Adapter SAFETYJ4680 DECLARATION OF CONFORMITY Appendix D182 Regulatory information Energy Star notice Index Symbols/NumericsPage Page Page Page Page Page Page Podręcznik użytkownika