IBM SC34-4499-03 manual Select Administration-Document Control, Select File-Save

You should also add any users involved in the testing process to the access list for this database. The default Access of Author is recommended.

i.When the database is working to your satisfaction (you can go back to the setup several times to make changes and re®ne it), you are ready to make it available to your user community.

Be sure to delete any documents you created during local testing and evaluation.

Note: If document numbering is turned on, you may want to reset it when the database goes into production. To reset document numbering, perform the following steps:

1)Select the Notes Navigator.

2)Select Administration->Document Control.

3)Edit the document and set the number to 0 (zero).

4)Select File->Save.

2.If, after testing the current setup, you ®nd that the default settings for the database are adequate for the needs of your organization, proceed to the next step. Otherwise, proceed to ªCreating customized production databasesº on page 116 for further customization and testing of the database.

3.Put the database that you just setup on a Notes server using the normal Notes process.

Note: To enhance performance for database users, it might be advisable to turn replication on, using the standard Notes process.

4.Identify the users of the application and the access level each will need. List the name of each user and user group in the Access Control List accordingly. Database users must have Author access. The template has been set up so that any database created with it will have the default access of Author.

Note: If users will create documents and documents are automatically numbered (as de®ned in setup), then aRole of Author is also necessary.

You can also choose to assign the role of Project Leader. Certain document states can be reserved for only the Project Leader to set (such as, ²Approved²). This role allows a project leader permission to place a document into one of these reserved states. The Administrator assigns these states during Setup. One or more individuals can be de®ned as a Project Leader or an Administrator.

If you want to limit this database to only members of a certain user group, the default user should have No Access, and members of the user group will need to be listed in the Access Control List as either individuals or groups with Author access. At least one person needs to have the role of Administrator.

5.Arrange for adding the database icon to the Notes workspace on the appropriate client machines, using the normal Notes process used by your organization.

Chapter 8. Creating and Maintaining Integrated Notes Databases 115