5.6 Rules for incoming messages
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Figure5.18 Archivefolders
Archive folders can also be made available for other users. The sharing process is the same as
for other folders (for description, refer to chapter 5.5.1). However, since messages of all users
arearchived, onlya tiny group of confidential persons (in the best case only one administrator)
should be allowed to access these folders.
5.6 Rulesfor incoming messages
Rules for sorting and filtering mail at the server can be defined using Kerio Outlook Connector
(the same rules that can be defined in the Kerio WebMail interface ).
Warning: After installation of the Kerio Outlook Connector, it will not be possible to use the
standard MS Outlook’s dialog for administration of rules for incoming mail and alerts Rules
and alerts (under Tools →Rules and alerts).
Use the special dialog in the root folder options to create rules for incoming messages (right-
click the Kerio root’s →Kerio Properties folder).
Root folder options include several tabs. Open the Rules (see figure 5.19). The tab includes
rules defined. You can enable or disable rules using appropriate matching fields. Mark any
rule to view detailed information about this rule in the Rule description window.
Rules are tested from the top downwards. You can use the Up and Down buttons to move
rules within the list.
The following buttons and functions are available:
•New — creates a new rule (see below).
•Modify — edits selected rule (see below).
•Copy — copies an existing rule. This rule must be renamed. This function can be useful
when you intend to create a new rule that differs only in a fewparameters from the selected
rule.
•Remove — removes the selected rule.
•Edit — edits the rule source using the Sieve code (encoding used for sorting rules descrip-
tions). We recommend you not to use this function unless you are experienced in the Sieve
code.