Chapter 5 Kerio Outlook Connector
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folder in the whitelist.
5.8 Address books and contacts
5.8.1 Searching in address books via the MAPI interface
MS Outlook extended by the Kerio Outlook Connector enables searching through the MS Out-
look Address Book via the MAPI interface. Outlook Address Book is a special folder allowing
search email addresses where addresses are filled in automatically. Addresses are filled in
automatically for example when an address is being specified during a new mail composition.
Simply enter initial characters of the first or second name string to the To:,Cc: or Bcc: entries
to make the client search for matching items and fill the address in automatically. If multiple
email addresses matching the string are found, a menu is opened where you can select from
the options.
To avoid misunderstandings, the following terms must be explained:
•Outlook Address Book — a special folder where MS Outlook looks up email addresses (e.g.
when addresses are filled in automatically or where email addresses are searched by first
or second names).
Unlike a contact folder, the address book does not include additional information to first
and second names and the corresponding email address. Address books are simple lists of
possible recipients of email, meetings and delegated tasks.
•Contacts — the folder including user contacts. These folders can be private, public or it is
possible to subscribe a shared folder. Each contact item includes first name, second name
and additional info such as address, phone numbers, email addresses, dates of birth, etc.
Address books do not include this information.
In MS Outlook, any contact folder can be added as a directory to Outlook Address Books. All
contact items included in the subscribed contact folders will then be searched through when
the function of automatic completion of email addresses is applied.
Once a contact folder is added, full names and an email addresses of all contacts included
in the particular folder are added to the address book. Other information associated with
contacts are not transferred to address books. It is not possible to search in contacts for
example by date of birth or department.
Warning: The search criteria is first and second names in contacts (the Full name item). It is
not possible to search by usernames or email addresses.
Connection of a folder as a directory does not influence the contact folder. The data is not
changed or moved. Each contact folder can be used as before — it is possible to add, remove
and contacts, etc. The only effect is that whenever a new contact is added, its first name and
surname and email address will be added also to the address book.
Bydefault, searchesare performed in the Outlook Address Book directory. The Outlook Address
Books administration can be found in the Tools →E-mail accounts →View or change existing
directories or address books menu (see figure 5.26).