Pro4000 Series Users Guide
April
Contents
Safety information
Using the printer control panel buttons and menus
Using shortcuts
Loading paper and original documents
Printing
Scanning
Copying
Using the Embedded Web Server
E-mailing
Faxing
Networking
Troubleshooting
Notices
Index
Setup troubleshooting
Safety information
SAVE THESE INSTRUCTIONS
About yourprinter
Thank you for choosing this printer
Minimizing your printers environmental impact
Conserving energy
Finding information about the printer
Conserving ink
Recycling
Publications
SmartSolutions Users Guide
Go to http//smartsolutions.lexmark.com
Users Guide
http//support.lexmark.com
Understanding the parts of the printer
site http//support.lexmark.com or on the printed
http//support.lexmark.com
In other countries or regions -See the printed
About your printer
Second paper tray Tray
Selecting a location for the printer
About your printer
Ordering ink cartridges
Using genuine Lexmark ink cartridges
Orderingand replacingsupplies
Replacing ink cartridges
Ordering paper and other supplies
Recycling Lexmark products
Part Number
Paper
Using theprinter controlpanel buttons and menus
Using the printer control panel
Redial
Changing the Sleep timeout
Restoring factory default settings
Setup OK Device Setup OK Sleep OK
Setup OK Print Mode Setup OK 2‑Sided Copy, Standalone OK
Setting the security PIN of the printer
Setup OK Security Setup OK Set Admin PIN
Using shortcuts
What are shortcuts?
Launching the shortcuts page using the printer software
Printer Home select your printer Settings Configure Shortcuts
Getting started
Creating a shortcut
Using shortcuts on the printer
Using theprintersoftware
Using the Windows printer software
Software installed during printer installation
Minimum system requirements
Printer software
Using the printer software
Using the Macintosh printer software
Accessing Web links
Launching the Print dialog
Launching an application
Finding and installing optional software
Updating the printer software
For Windows users
For Macintosh users
Reinstalling the printer software
Uninstalling the printer software
Installing the printer software
Downloading PCL and PS drivers Windows only
Using the Internet
For Macintosh users
Loadingpaperand original documents
Loading the paper tray
Loading paper and original documents
4 Load the paper with the printable side facedown
Make sure
Loading various paper types
Load up to
The paper is loaded with the glossy or printable side facedown. If you are
Loading paper and original documents
OK OK
Saving paper settings
Loading original documents on the scanner glass
Loading original documents into the ADF
Using different paper sizes and types
Recommended paper brands
For colorful and high‑coverage documents
For résumés, letterhead documents, and similar print jobs
Setting the paper size and type
Using the printer control panel
Setting the page dry time
Using the printer software
Using the control panel
2 Click Properties, Preferences, Options, or Setup
Open Print Queue Printer Setup Driver tab or
Printer Setup Installable Options
Setup OK Paper Setup OK Paper Tray Linking OK Automatic OK
Linking trays
Printing
Tips for printing
Printing basic documents
Printing a document
Printing using advanced color options
Collating printed copies
4 Select either Color Preference or Advanced Color Options
2 Click Properties, Preferences, Options, or Setup
Changing the print order of pages
2 Click Properties, Preferences, Options, or Setup
2 Click Properties, Preferences, Options, or Setup
For Windows users
Printing multiple pages on one sheet
Layout tab Page Layouts area select Multiple pages per side N‑Up
2 Click Properties, Preferences, Options, or Setup
For Windows users
Printing specialty documents
Printing documents from a memory card or flash drive
Printing envelopes
2 Click Properties, Preferences, Options, or Setup
Printing on labels
Paper/Finishing tab Manage Custom Sizes New
2 Click Properties, Preferences, Options, or Setup
For Windows users
Printing on custom‑size paper
2 Click Properties, Preferences, Options, or Setup
For Windows users
For Macintosh users
Supported memory cards and file types
Using a memory card or flash drive with the printer
Working with photos
Inserting a memory card
Inserting a flash drive
Printing photos from a PictBridge-enabled digital camera
Printing photos from a memory card or flash drive
Printing on both sides of the paper duplexing
Printing on both sides of the paper duplexing automatically
2 Click Properties, Preferences, Options, or Setup
For Windows users
For Macintosh users
Setting the duplex printing dry time
Using the control panel
Using the printer software
Setup OK Print Mode Setup OK Page Dry Time OK
Managing print jobs
Finding the print queue for your printer
Creating a print queue
For Windows users
Setting your printer as the default printer
Changing the default printing mode
2 Click Properties, Preferences, Options, or Setup
For Windows users
Pausing print jobs
Resuming print jobs
For Windows users
For Macintosh users
Canceling print jobs
What is LexPrint?
Printing from a mobile device
For Windows users
Supported printers
Copying
Tips for copying
Making copies
Copy OK Copies
Copying an ID card
Enlarging or reducing images
Copy OK ID Card Copy
Copy OK Scale
Adjusting copy quality
Collating copies using the printer control panel
Making a copy lighter or darker
Copy OK Darkness
Placing separator sheets between copies
Copying multiple pages on one sheet
Placing an overlay message on each page
Copy OK Separator Sheets
Removing the background of a copy
Making a duplex two-sided copy
Making a duplex two‑sided copy automatically
Making a duplex two‑sided copy manually
Canceling copy jobs
Copy OK Copies
Scanning
Tips for scanning
Scanning to a local computer
Scan OK Computer USB‑Connected Computer OK
Scanning to a network computer
Scanning to a network folder
Scan OK Computer
Scan OK Network Folder OK
Settings Scan‑to‑Network Folder Setup
Settings Manage Shortcuts Add New Shortcut Scan to Network
Scanning to a flash drive or memory card
Adding a network folder shortcut
Scanning photos
Printer Home select your printer Scan Advanced scan
For Windows users
For Macintosh users
For Windows users
Scanning documents for editing
Scanning directly from the printer control panel
Scanning directly to e‑mail using the printer software
5 Select Email photo, Email document, or Email PDF
For Macintosh users
For Windows users
Scanning to a PDF
For Macintosh users
For Windows users
For Macintosh users
Scanning FAQ
Canceling scan jobs
How can I adjust the color of a scan?
Why am I being asked for a PIN?
Setting up the printer to e-mail
Setting up the e-mail function
Configuring e‑mail settings
Applications select your printer folder Printer Settings Email
Creating an e‑mail contact list using the computer
2 Double‑click Printer Settings
Creating an e-mail contact list
Contacts tab Individuals tab
Sending e-mail
Tips for e‑mailing
Canceling an e‑mail
E-mailing
Do one or more of the following
From the printer control panel, press , and then press OK
Setting up the printer to fax
Setup 1 Printer is connected to a dedicated fax line
Tips for this setup
Faxing
Connected to different wall jacks
Setup 2 Printer is sharing the line with an answering machine
Connected to the same telephone wall jack To connect
To connect
Tips for this setup
To connect
Scenario 2 Digital Subscriber Line DSL
Tips for this setup
Scenario 3 VoIP telephone service
To connect
Scenario 4 Digital telephone service through a cable provider
Setup 1 Printer is connected directly to a cable modem
Tips for this setup
To connect
Tips for this setup
To connect
To connect
Scenario 5 Country‑ or region‑specific setup
Connecting the printer to a non‑RJ‑11 wall jack
Austria
Connecting the printer to a wall jack in Germany
N F N
To connect
EXT LINE
Setting the fax header
Setup OK Fax Setup OK Dialing and Sending OK Fax Name OK
Entering your user information
To connect
Configuring the fax settings
Configuring fax settings using the printer control panel
Setting the fax footer
Setting the date and time
Configuring fax settings using the fax software
Using the Fax Setup Wizard in Windows
Creating a contact list using the printer control panel
Using the Printer Settings in Macintosh
2 Double-click Printer Settings
Setup OK Fax Setup OK Address Book OK
Creating a contact list using the fax software
4 Click Select from phone book
2 Double‑click Printer Settings
For Windows users
Tips for sending faxes
Sending faxes using the printer control panel
Sending faxes
Receiving faxes
Tips for receiving faxes
For Windows users
For Macintosh users
Receiving faxes automatically
Receiving faxes manually
Tips
Tips
Faxing FAQ
What is a splitter and what type of splitter should I use?
What is my fax number?
For Windows users
What is my dialing prefix?
When do I need to set Auto Answer to On?
Setup OK Fax Setup OK Ringing and Answering OK Ring Pattern OK
How many rings should I set?
How do I adjust the speaker volume on the printer?
Adjusting the dialing volume
Adjusting the ringer volume
Setup OK Fax Setup OK Dialing and Sending OK Speaker Volume OK
What settings work best with voice mail service?
How do I change the resolution of the documents that I fax?
How do I send a fax at a scheduled time?
Black resolution
How do I send a fax using a phone calling card?
Setup OK Fax Setup OK Fax Reports OK
How do I know that the fax was sent successfully?
How do I print the fax history of the printer?
Setup OK Fax Setup OK 2‑Sided Faxes OK
Setup OK Fax Setup OK Ringing and Answering OK Fax Forward OK
Setup OK Fax Setup OK Fax Blocking OK Turn On/Off OK
How do I print a fax on both sides of the paper?
Can I retrieve failed faxes?
Installing the printer on a wireless network
Wireless network compatibility
Networking
Supported network security options
Printing a network setup page
Information you will need during wireless setup
Setup OK Network Setup OK Print Network Setup Page OK
No Security
Information you will need during advanced wireless setup
Wireless Mode
Authentication
Network Name SSID
Installing the printer on a wireless network
Encryption
2 Insert the Software and Documentation CD
For Windows users
Installing the printer on other computers
Determining the printer status using the network indicator light
For Macintosh users
For Windows users
Special wireless installation instructions
Adding the printer to your wireless network
Before you begin
For Windows users Click Unlisted Network
Changing wireless settings after installation
4 Click Settings Network/Ports TCP/IP Set static IP address
2 Double‑click Wireless Setup Assistant
Assigning a static IP address
Advanced wireless setup
Adding a printer to an existing ad hoc wireless network
2 Double‑click Wireless Setup Assistant
For Windows users
Configuring Wi‑Fi Protected Setup manually
Configuring security
USE THE PUSH BUTTON CONFIGURATION PBC METHOD
Wireless Wireless
Installing the printer on an Ethernet network
Configuring 802.1X Authentication
PEAP
EAP‑TLS
Installing the printer on an Ethernet network
For Windows users
For Macintosh users
2 Insert the Software and Documentation CD
Using the printer wirelessly
Using the printer locally USB
If the printer is currently set up locally using USB connection
If the printer is currently set up for Ethernet
Using the printer over an Ethernet network
If the printer is currently set up for wireless
3 Select Set as Default Printer from the menu
Selecting a printer
3 Double‑click Lexmark Extras Lexmark Setup Assistant
5 Double‑click Lexmark Extras Lexmark Setup Assistant
4 Insert the Software and Documentation CD
Using the printer wirelessly
2 Double‑click Printer Setup Utility or Print Center
Add the printer
In Mac OS X version 10.5 or later
System Preferences Print & Scan
Sharing a printer in a Windows environment
Sharing a printer in a Macintosh environment
c Click Sharing or Printer Properties
c Click Properties or Printer properties
Where do I find my WEP key or WPA/WPA2 preshared key/passphrase?
Networking FAQ
What is Wi‑Fi Protected Setup?
What is an SSID?
Where do I find my SSID?
What is a network?
How do I find out what type of security my network is using?
How are home networks configured?
Wireless network examples
Scenario 2 Wireless network with Internet access
Scenario 3 Wireless network with no Internet access
How do I attach the USB cable?
What is a USB cable?
Why do I need a USB cable?
Ad hoc
How are infrastructure and ad hoc networks different?
Infrastructure
Checking printer connectivity
Finding the signal strength
Checking computer connectivity
How can I improve wireless signal strength?
MOVE THE PRINTER CLOSER TO THE ACCESS POINT
REMOVE OBSTACLES BETWEEN THE ACCESS POINT AND THE PRINTER
ARRANGE THE NETWORK TO REDUCE SIGNAL ABSORPTION
For Macintosh users with an AirPort base station
System Preferences Network Wi‑Fi
For Windows users
In Mac OS X version 10.5 or later
What is a MAC address?
For Macintosh users with an access point
System Preferences Network Wi‑Fi b Click Advanced or Configure
In Mac OS X version 10.4 or earlier
How do I find the MAC address?
What is an IP address?
What is TCP/IP?
How do I locate IP addresses?
For Windows users
What is a key index?
What is the difference between Guided and Advanced setup?
How are IP addresses assigned?
Locating the printer IP address
Understanding the home page
Using theEmbedded Web Server
Accessing the Embedded Web Server
1 From the navigation pane, select Settings 2 Do one of the following
Customizing printer settings
Using the Embedded Web Server
Using the Embedded Web Server
Setup OK Maintenance OK Check Ink Levels OK
Printer Home select your printer Maintenance tab Supplies Status
Setup OK Maintenance OK Align Printer OK
Maintaining the printer
Cleaning the exterior of the printer
Cleaning the printhead nozzles
Cleaning the scanner glass
Moving the printer to another location
1 Backing material 2 Scanner glass 3 ADF scanner glass
4 ADF press plate
Avoid severe jarring movements
Maintaining the printer
Store the used ink cartridges in a box with the nozzles faceup
Troubleshooting
If Troubleshooting does not solve your problem
Setup troubleshooting
Before you troubleshoot
Software did not install
Recovering the security PIN of the printer
CHANGE THE LANGUAGE USING THE PRINTER MENUS
Setup OK Device Setup OK Language OK
MAKE SURE YOUR PRINTER IS SET AS THE DEFAULT PRINTER
Print job does not print or is missing pages
MAKE SURE THE INK CARTRIDGES ARE INSERTED CORRECTLY
MAKE SURE THE PRINT JOB IS NOT PAUSED
REMOVE AND REINSTALL THE PRINTER SOFTWARE
REINSTALL THE INK CARTRIDGES AND DEEP CLEAN AND ALIGN THE PRINTHEAD
Setup OK Maintenance OK Deep Clean Printhead OK
Setup OK Maintenance OK Align Printer OK
MAKE SURE THE USB PORT IS ENABLED IN WINDOWS
Cannot delete documents from the print queue
Cannot print through USB
RESTART THE COMPUTER AND TRY AGAIN
Alignment Problem
Understanding printer messages
Cannot Collate Job
Change Paper Source to Size Paper
Ink Cartridge Access Door Open
Duplex Unit Missing
Ink Cartridge Unsupported
Ink Cartridge Error
Ink Cartridge Missing
Memory Device Error
Network x Software Error
Ink Low
Load Paper Source with Size Paper
Printhead Error
Paper Tray x Removed
Printer Memory Full
Printhead Cannot Move
Scanner Disabled
Standard Network Software Error
Unrecoverable Scan Error
Scanner ADF Cover Open
Paper jam in the duplex unit
Clearing paper jams
Paper jam in the printer
Paper jam in the ADF select models only
ADJUST THE PAPER GUIDES TO FIT THE LOADED PAPER
Paper or specialty media misfeeds
CHECK PAPER CONDITION
CHECK PAPER LOADING
Print troubleshooting
Troubleshooting
“Computer slows down when printing” on page
“Poor quality at the edges of the page” on page
MAKE SURE THE INK CARTRIDGES ARE PROPERLY INSTALLED
ALIGN THE PRINTHEAD CLEAN OR DEEP CLEAN THE PRINTHEAD NOZZLES
Streaks or lines on printed image
Printed page has ink smears or smudges
Copy and scan troubleshooting
Computer slows down when printing
MAXIMIZE COMPUTER PROCESSING SPEED
ADD MEMORY TO THE COMPUTER
SET YOUR PRINTER AS THE DEFAULT PRINTER
CLEAN THE SCANNER GLASS ADJUST THE SCAN QUALITY
Copier or scanner does not respond
Scanner unit does not close
E-mail troubleshooting
CHECK YOUR E‑MAIL CONFIGURATION SETTINGS
Scan was not successful
Scanning takes too long or freezes the computer
Fax troubleshooting
Fax troubleshooting checklist
Connection checklist
CHECK YOUR PROXY CONFIGURATION
Setup OK Fax Setup OK Dialing and Sending OK Max Send Speed OK
ENABLE ERROR CORRECTION
Cannot send faxes
DECREASE THE TRANSMISSION SPEED OF THE FAX MODEM
ENABLE AUTOMATIC FAX CONVERSION
MAKE SURE THAT THE DIAL PREFIX SETTING IS CORRECT
Setup OK Fax Setup OK Dialing and Sending OK Dial Prefix OK
Cannot receive faxes
MAKE SURE THAT FAX FORWARDING IS DISABLED
INCREASE THE RINGER VOLUME
MAKE SURE A FAX DRIVER IS INSTALLED
Cannot run the fax software
Fax error messages on the printer control panel
Error Message
Possible solutions
What it indicates
Memory card troubleshooting
Phone Line Error
Failed to Connect
Phone Line Not Connected
Network troubleshooting
Memory card troubleshooting checklist
Nothing happens when a memory card is inserted
Network troubleshooting checklist
Wireless Networking
The Continue button is unavailable
PRINTER
MAKE SURE THE PRINTER IS PLUGGED IN AND TURNED ON
MAKE SURE YOU ARE USING THE CORRECT CD FOR YOUR PRINTER MODEL
RUN THE INSTALLER AGAIN
MAKE SURE THE USB CABLE IS WORKING
RECONNECT THE PRINTER POWER SUPPLY
Wireless troubleshooting
Resetting the wireless settings to factory defaults
Computer firewall is blocking communication with the printer
Setup OK Restore Factory Defaults OK
Initial Setup Complete appears on the display
Cannot print over wireless network
Setup OK Demo Mode OK Off OK
CHECK IF YOUR ACCESS POINT HAS AN ASSOCIATION/REGISTRATION BUTTON
MOVE YOUR ACCESS POINT AWAY FROM OTHER ELECTRONIC DEVICES
MOVE THE COMPUTER, PRINTER, OR BOTH CLOSER TO THE ACCESS POINT
CHECK THE WIRELESS SIGNAL QUALITY
For Macintosh users with an access point
For Macintosh users with an AirPort base station
System Preferences Network Wi‑Fi b Click Advanced or Configure
In Mac OS X version 10.5 or later
Wireless print server not installed
For Windows users
For Macintosh users
Locating the printer IP address
MAKE SURE THE WIRELESS PORT IS SELECTED
Resolving intermittent wireless communications issues
MAKE SURE BIDIRECTIONAL COMMUNICATION IS ENABLED
DISCONNECT FROM ALL VPNS WHEN ATTEMPTING TO USE THE WIRELESS NETWORK
TURN OFF THE ACCESS POINT WIRELESS ROUTER AND TURN IT BACK ON
CHANGE THE CHANNEL THE ACCESS POINT USES
CONFIGURE THE ACCESS POINT WITH A UNIQUE SSID
ELIMINATE NETWORK CONGESTION
ELIMINATE SOURCES OF INTERFERENCE
4 Click Settings Network/Ports TCP/IP Set static IP address
Ethernet network troubleshooting
Printer does not appear in the list of printers found on the network
CHECK THE NETWORK CONNECTION
Embedded Web Server does not open
Cannot print to the network printer
CHECK THE ADDRESS ENTERED IN THE WEB BROWSER
TEMPORARILY DISABLE WEB PROXY SERVERS
Contacting customer support
Notices
Product information
Edition notice
2012 Lexmark International, Inc All rights reserved
GOVERNMENT END USERS
Trademarks
Modular component notice
Noise emission levels
Waste from Electrical and Electronic Equipment WEEE directive
1-meter average sound pressure, dBA
Battery notice
Temperature information
Power consumption
Product power consumption
Sleep Mode
Off mode
Industry Canada compliance statement
Avis de conformité aux normes de l’industrie du Canada
Notice to users of the US telephone network FCC requirements
European Community EC directives conformity
Regulatory notices for telecommunication terminal equipment
Notice to users of the Canadian telephone network
Avis réservé aux utilisateurs du réseau téléphonique du Canada
Using this product in Switzerland
Notice to users of the New Zealand telephone network
Utilisation de ce produit en Suisse
Verwendung dieses Produkts in der Schweiz
Regulatory notices for wireless products
Uso del prodotto in Svizzera
Notice to Users in the European Union
Exposure to radio frequency radiation
Notice to users in the European Union
Industry Canada Canada
AT EL LI RO
Lexmark International, Inc., Lexington, KY
Statement of Limited Warranty
Limited warranty
Limited warranty service
Extent of limited warranty
Limitation of liability
Additional rights
Index
Numerics
Page
Page
Page
Page
Page
Page
Page
installing printer on wireless network
wired Ethernet networking for Macintosh
wired Ethernet networking for Windows wireless 126 Macintosh
network indicator light 105 wireless network