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Lexmark 90P3000, PRO4000C manual Using theprintersoftware, Minimum system requirements

Models: PRO4000 90P3000 PRO4000C

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Using the printer software

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Using theprintersoftware

Minimum system requirements

The printer software requires up to 500MB of free disk space.

Supported operating systems

•Microsoft Windows 7 (SP1)

•Microsoft Windows Server 2008 (R2)

•Microsoft Windows Server 2003 (SP2)

•Microsoft Windows Vista (SP2)

•Microsoft Windows XP (SP3)

•Macintosh Intel OS X version 10.7.0 or later

•Macintosh Intel OS X version 10.6.0 or later

•Macintosh Intel OS X version 10.5.0 or later

•Macintosh Intel OS X version 10.4.4 or later*

•Macintosh PowerPC OS X version 10.5.0 or later

•Macintosh PowerPC OS X version 10.4.0 or later*

•Ubuntu Linux 11.10, 10.10, 10.04, 9.10, and 9.04*

•Red Hat Enterprise Linux WS 6, WS 5, and WS 4*

•Red Flag Linux Desktop 6.0*

•SUSE Linux Enterprise Server 11 and 10*

•SUSE Linux Enterprise Desktop 11 and 10*

•Linux openSUSE 12.1, 11.4, 11.3, and 11.2*

•Linpus Linux Desktop 9.6*

•Fedora 16 and 14*

•Debian GNU/Linux 6.0 and 5.0*

*The printer driver for this operating system is available only at http://support.lexmark.com.

Note: Information on additional operating system versions that are compatible with the printer may be available on our Web site.

Using the Windows printer software

Software installed during printer installation

When you set up the printer using the installation software CD, all the necessary software was installed. You may have chosen to install some additional programs. The following table provides an overview of various software programs and what they can help you do.

If you did not install these additional programs during initial installation, then reinsert the installation software CD, run the installation software, and then click Advanced Options > Install Additional Software.

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Lexmark 90P3000, PRO4000C manual Using theprintersoftware, Minimum system requirements, Using the Windows printer software

Contents

April Pro4000 Series Users GuideUsing shortcuts ContentsSafety information Using the printer control panel buttons and menusCopying Loading paper and original documentsPrinting ScanningNetworking Using the Embedded Web ServerE-mailing FaxingSetup troubleshooting TroubleshootingNotices IndexSAVE THESE INSTRUCTIONS Safety informationConserving energy About yourprinterThank you for choosing this printer Minimizing your printers environmental impactPublications Finding information about the printerConserving ink Recyclinghttp//support.lexmark.com SmartSolutions Users GuideGo to http//smartsolutions.lexmark.com Users GuideIn other countries or regions -See the printed Understanding the parts of the printersite http//support.lexmark.com or on the printed http//support.lexmark.comSecond paper tray Tray About your printerAbout your printer Selecting a location for the printerOrdering ink cartridges Using genuine Lexmark ink cartridgesOrderingand replacingsupplies Replacing ink cartridges Paper Ordering paper and other suppliesRecycling Lexmark products Part NumberUsing the printer control panel Using theprinter controlpanel buttons and menusRedial Setup OK Print Mode Setup OK 2‑Sided Copy, Standalone OK Changing the Sleep timeoutRestoring factory default settings Setup OK Device Setup OK Sleep OKSetup OK Security Setup OK Set Admin PIN Setting the security PIN of the printerWhat are shortcuts? Using shortcutsCreating a shortcut Launching the shortcuts page using the printer softwarePrinter Home select your printer Settings Configure Shortcuts Getting startedUsing shortcuts on the printer Minimum system requirements Using theprintersoftwareUsing the Windows printer software Software installed during printer installationUsing the printer software Printer softwareLaunching an application Using the Macintosh printer softwareAccessing Web links Launching the Print dialogFor Macintosh users Finding and installing optional softwareUpdating the printer software For Windows usersDownloading PCL and PS drivers Windows only Reinstalling the printer softwareUninstalling the printer software Installing the printer softwareFor Macintosh users Using the InternetLoading the paper tray Loadingpaperand original documents4 Load the paper with the printable side facedown Loading paper and original documentsMake sure Loading various paper typesLoad up to The paper is loaded with the glossy or printable side facedown. If you are Loading paper and original documents OK OK Saving paper settingsLoading original documents on the scanner glass Loading original documents into the ADF For résumés, letterhead documents, and similar print jobs Using different paper sizes and typesRecommended paper brands For colorful and high‑coverage documentsUsing the printer control panel Setting the paper size and type2 Click Properties, Preferences, Options, or Setup Setting the page dry timeUsing the printer software Using the control panelLinking trays Open Print Queue Printer Setup Driver tab orPrinter Setup Installable Options Setup OK Paper Setup OK Paper Tray Linking OK Automatic OKPrinting a document PrintingTips for printing Printing basic documents2 Click Properties, Preferences, Options, or Setup Printing using advanced color optionsCollating printed copies 4 Select either Color Preference or Advanced Color OptionsFor Windows users Changing the print order of pages2 Click Properties, Preferences, Options, or Setup 2 Click Properties, Preferences, Options, or SetupFor Windows users Printing multiple pages on one sheetLayout tab Page Layouts area select Multiple pages per side N‑Up 2 Click Properties, Preferences, Options, or Setup2 Click Properties, Preferences, Options, or Setup Printing specialty documentsPrinting documents from a memory card or flash drive Printing envelopesFor Windows users Printing on labelsPaper/Finishing tab Manage Custom Sizes New 2 Click Properties, Preferences, Options, or SetupFor Macintosh users Printing on custom‑size paper2 Click Properties, Preferences, Options, or Setup For Windows usersSupported memory cards and file types Using a memory card or flash drive with the printerWorking with photos Inserting a flash drive Inserting a memory cardPrinting photos from a memory card or flash drive Printing photos from a PictBridge-enabled digital cameraFor Windows users Printing on both sides of the paper duplexingPrinting on both sides of the paper duplexing automatically 2 Click Properties, Preferences, Options, or SetupFor Macintosh users Setup OK Print Mode Setup OK Page Dry Time OK Setting the duplex printing dry timeUsing the control panel Using the printer softwareFor Windows users Managing print jobsFinding the print queue for your printer Creating a print queueFor Windows users Setting your printer as the default printerChanging the default printing mode 2 Click Properties, Preferences, Options, or SetupFor Macintosh users Pausing print jobsResuming print jobs For Windows usersFor Windows users Canceling print jobsWhat is LexPrint? Printing from a mobile deviceSupported printers Copy OK Copies CopyingTips for copying Making copiesCopy OK Scale Copying an ID cardEnlarging or reducing images Copy OK ID Card CopyCopy OK Darkness Adjusting copy qualityCollating copies using the printer control panel Making a copy lighter or darkerCopy OK Separator Sheets Placing separator sheets between copiesCopying multiple pages on one sheet Placing an overlay message on each pageMaking a duplex two‑sided copy manually Removing the background of a copyMaking a duplex two-sided copy Making a duplex two‑sided copy automaticallyCopy OK Copies Canceling copy jobsScan OK Computer USB‑Connected Computer OK ScanningTips for scanning Scanning to a local computerScan OK Network Folder OK Scanning to a network computerScanning to a network folder Scan OK ComputerAdding a network folder shortcut Settings Scan‑to‑Network Folder SetupSettings Manage Shortcuts Add New Shortcut Scan to Network Scanning to a flash drive or memory cardFor Macintosh users Scanning photosPrinter Home select your printer Scan Advanced scan For Windows usersFor Windows users Scanning documents for editingScanning directly from the printer control panel For Windows users Scanning directly to e‑mail using the printer software5 Select Email photo, Email document, or Email PDF For Macintosh usersFor Macintosh users Scanning to a PDFFor Macintosh users For Windows usersWhy am I being asked for a PIN? Scanning FAQCanceling scan jobs How can I adjust the color of a scan?Applications select your printer folder Printer Settings Email Setting up the printer to e-mailSetting up the e-mail function Configuring e‑mail settingsContacts tab Individuals tab Creating an e‑mail contact list using the computer2 Double‑click Printer Settings Creating an e-mail contact listTips for e‑mailing Sending e-mailFrom the printer control panel, press , and then press OK Canceling an e‑mailE-mailing Do one or more of the followingFaxing Setting up the printer to faxSetup 1 Printer is connected to a dedicated fax line Tips for this setupConnected to different wall jacks Setup 2 Printer is sharing the line with an answering machineConnected to the same telephone wall jack To connect To connect Tips for this setupTo connect Tips for this setup Scenario 2 Digital Subscriber Line DSLTo connect Scenario 3 VoIP telephone serviceTo connect Scenario 4 Digital telephone service through a cable providerSetup 1 Printer is connected directly to a cable modem Tips for this setupTo connect Tips for this setupTo connect Scenario 5 Country‑ or region‑specific setupConnecting the printer to a non‑RJ‑11 wall jack Austria EXT LINE Connecting the printer to a wall jack in GermanyN F N To connectTo connect Setting the fax headerSetup OK Fax Setup OK Dialing and Sending OK Fax Name OK Entering your user informationSetting the date and time Configuring the fax settingsConfiguring fax settings using the printer control panel Setting the fax footerUsing the Fax Setup Wizard in Windows Configuring fax settings using the fax softwareSetup OK Fax Setup OK Address Book OK Creating a contact list using the printer control panelUsing the Printer Settings in Macintosh 2 Double-click Printer SettingsFor Windows users Creating a contact list using the fax software4 Click Select from phone book 2 Double‑click Printer SettingsTips for sending faxes Sending faxes using the printer control panelSending faxes For Macintosh users Receiving faxesTips for receiving faxes For Windows usersTips Receiving faxes automaticallyReceiving faxes manually TipsFor Windows users Faxing FAQWhat is a splitter and what type of splitter should I use? What is my fax number?How many rings should I set? What is my dialing prefix?When do I need to set Auto Answer to On? Setup OK Fax Setup OK Ringing and Answering OK Ring Pattern OKSetup OK Fax Setup OK Dialing and Sending OK Speaker Volume OK How do I adjust the speaker volume on the printer?Adjusting the dialing volume Adjusting the ringer volumeBlack resolution What settings work best with voice mail service?How do I change the resolution of the documents that I fax? How do I send a fax at a scheduled time?How do I print the fax history of the printer? How do I send a fax using a phone calling card?Setup OK Fax Setup OK Fax Reports OK How do I know that the fax was sent successfully?How do I print a fax on both sides of the paper? Setup OK Fax Setup OK 2‑Sided Faxes OKSetup OK Fax Setup OK Ringing and Answering OK Fax Forward OK Setup OK Fax Setup OK Fax Blocking OK Turn On/Off OKCan I retrieve failed faxes? Supported network security options Installing the printer on a wireless networkWireless network compatibility NetworkingNo Security Printing a network setup pageInformation you will need during wireless setup Setup OK Network Setup OK Print Network Setup Page OKNetwork Name SSID Information you will need during advanced wireless setupWireless Mode AuthenticationFor Windows users Installing the printer on a wireless networkEncryption 2 Insert the Software and Documentation CDFor Windows users Installing the printer on other computersDetermining the printer status using the network indicator light For Macintosh usersFor Windows users Click Unlisted Network Special wireless installation instructionsAdding the printer to your wireless network Before you beginAssigning a static IP address Changing wireless settings after installation4 Click Settings Network/Ports TCP/IP Set static IP address 2 Double‑click Wireless Setup AssistantFor Windows users Advanced wireless setupAdding a printer to an existing ad hoc wireless network 2 Double‑click Wireless Setup AssistantWireless Wireless Configuring Wi‑Fi Protected Setup manuallyConfiguring security USE THE PUSH BUTTON CONFIGURATION PBC METHODEAP‑TLS Installing the printer on an Ethernet networkConfiguring 802.1X Authentication PEAP2 Insert the Software and Documentation CD Installing the printer on an Ethernet networkFor Windows users For Macintosh usersIf the printer is currently set up for Ethernet Using the printer wirelesslyUsing the printer locally USB If the printer is currently set up locally using USB connectionSelecting a printer Using the printer over an Ethernet networkIf the printer is currently set up for wireless 3 Select Set as Default Printer from the menuUsing the printer wirelessly 3 Double‑click Lexmark Extras Lexmark Setup Assistant5 Double‑click Lexmark Extras Lexmark Setup Assistant 4 Insert the Software and Documentation CDSystem Preferences Print & Scan 2 Double‑click Printer Setup Utility or Print CenterAdd the printer In Mac OS X version 10.5 or laterc Click Properties or Printer properties Sharing a printer in a Windows environmentSharing a printer in a Macintosh environment c Click Sharing or Printer PropertiesWhere do I find my WEP key or WPA/WPA2 preshared key/passphrase? Networking FAQWhat is Wi‑Fi Protected Setup? How do I find out what type of security my network is using? What is an SSID?Where do I find my SSID? What is a network?Wireless network examples How are home networks configured?Scenario 3 Wireless network with no Internet access Scenario 2 Wireless network with Internet accessHow do I attach the USB cable? What is a USB cable?Why do I need a USB cable? Ad hoc How are infrastructure and ad hoc networks different?Infrastructure Checking printer connectivity Finding the signal strengthChecking computer connectivity ARRANGE THE NETWORK TO REDUCE SIGNAL ABSORPTION How can I improve wireless signal strength?MOVE THE PRINTER CLOSER TO THE ACCESS POINT REMOVE OBSTACLES BETWEEN THE ACCESS POINT AND THE PRINTERIn Mac OS X version 10.5 or later For Macintosh users with an AirPort base stationSystem Preferences Network Wi‑Fi For Windows usersIn Mac OS X version 10.4 or earlier What is a MAC address?For Macintosh users with an access point System Preferences Network Wi‑Fi b Click Advanced or ConfigureHow do I find the MAC address? For Windows users What is an IP address?What is TCP/IP? How do I locate IP addresses?Locating the printer IP address What is a key index?What is the difference between Guided and Advanced setup? How are IP addresses assigned?Understanding the home page Using theEmbedded Web ServerAccessing the Embedded Web Server 1 From the navigation pane, select Settings 2 Do one of the following Customizing printer settingsUsing the Embedded Web Server Using the Embedded Web Server Maintaining the printer Setup OK Maintenance OK Check Ink Levels OKPrinter Home select your printer Maintenance tab Supplies Status Setup OK Maintenance OK Align Printer OKCleaning the printhead nozzles Cleaning the exterior of the printer4 ADF press plate Cleaning the scanner glassMoving the printer to another location 1 Backing material 2 Scanner glass 3 ADF scanner glassAvoid severe jarring movements Maintaining the printerStore the used ink cartridges in a box with the nozzles faceup Before you troubleshoot TroubleshootingIf Troubleshooting does not solve your problem Setup troubleshootingSetup OK Device Setup OK Language OK Software did not installRecovering the security PIN of the printer CHANGE THE LANGUAGE USING THE PRINTER MENUSMAKE SURE THE PRINT JOB IS NOT PAUSED MAKE SURE YOUR PRINTER IS SET AS THE DEFAULT PRINTERPrint job does not print or is missing pages MAKE SURE THE INK CARTRIDGES ARE INSERTED CORRECTLYSetup OK Maintenance OK Align Printer OK REMOVE AND REINSTALL THE PRINTER SOFTWAREREINSTALL THE INK CARTRIDGES AND DEEP CLEAN AND ALIGN THE PRINTHEAD Setup OK Maintenance OK Deep Clean Printhead OKRESTART THE COMPUTER AND TRY AGAIN MAKE SURE THE USB PORT IS ENABLED IN WINDOWSCannot delete documents from the print queue Cannot print through USBChange Paper Source to Size Paper Alignment ProblemUnderstanding printer messages Cannot Collate JobDuplex Unit Missing Ink Cartridge Access Door OpenInk Cartridge Unsupported Ink Cartridge ErrorInk Cartridge Missing Load Paper Source with Size Paper Memory Device ErrorNetwork x Software Error Ink LowPrinthead Cannot Move Printhead ErrorPaper Tray x Removed Printer Memory FullScanner ADF Cover Open Scanner DisabledStandard Network Software Error Unrecoverable Scan ErrorPaper jam in the duplex unit Clearing paper jamsPaper jam in the printer Paper jam in the ADF select models only CHECK PAPER LOADING ADJUST THE PAPER GUIDES TO FIT THE LOADED PAPERPaper or specialty media misfeeds CHECK PAPER CONDITION“Poor quality at the edges of the page” on page Print troubleshootingTroubleshooting “Computer slows down when printing” on pagePrinted page has ink smears or smudges MAKE SURE THE INK CARTRIDGES ARE PROPERLY INSTALLEDALIGN THE PRINTHEAD CLEAN OR DEEP CLEAN THE PRINTHEAD NOZZLES Streaks or lines on printed imageADD MEMORY TO THE COMPUTER Copy and scan troubleshootingComputer slows down when printing MAXIMIZE COMPUTER PROCESSING SPEEDScanner unit does not close SET YOUR PRINTER AS THE DEFAULT PRINTERCLEAN THE SCANNER GLASS ADJUST THE SCAN QUALITY Copier or scanner does not respondScanning takes too long or freezes the computer E-mail troubleshootingCHECK YOUR E‑MAIL CONFIGURATION SETTINGS Scan was not successfulCHECK YOUR PROXY CONFIGURATION Fax troubleshootingFax troubleshooting checklist Connection checklistDECREASE THE TRANSMISSION SPEED OF THE FAX MODEM Setup OK Fax Setup OK Dialing and Sending OK Max Send Speed OKENABLE ERROR CORRECTION Cannot send faxesCannot receive faxes ENABLE AUTOMATIC FAX CONVERSIONMAKE SURE THAT THE DIAL PREFIX SETTING IS CORRECT Setup OK Fax Setup OK Dialing and Sending OK Dial Prefix OKCannot run the fax software MAKE SURE THAT FAX FORWARDING IS DISABLEDINCREASE THE RINGER VOLUME MAKE SURE A FAX DRIVER IS INSTALLEDWhat it indicates Fax error messages on the printer control panelError Message Possible solutionsPhone Line Not Connected Memory card troubleshootingPhone Line Error Failed to ConnectNetwork troubleshooting checklist Network troubleshootingMemory card troubleshooting checklist Nothing happens when a memory card is insertedMAKE SURE THE PRINTER IS PLUGGED IN AND TURNED ON Wireless NetworkingThe Continue button is unavailable PRINTERRECONNECT THE PRINTER POWER SUPPLY MAKE SURE YOU ARE USING THE CORRECT CD FOR YOUR PRINTER MODELRUN THE INSTALLER AGAIN MAKE SURE THE USB CABLE IS WORKINGSetup OK Restore Factory Defaults OK Wireless troubleshootingResetting the wireless settings to factory defaults Computer firewall is blocking communication with the printerInitial Setup Complete appears on the display Cannot print over wireless networkSetup OK Demo Mode OK Off OK CHECK THE WIRELESS SIGNAL QUALITY CHECK IF YOUR ACCESS POINT HAS AN ASSOCIATION/REGISTRATION BUTTONMOVE YOUR ACCESS POINT AWAY FROM OTHER ELECTRONIC DEVICES MOVE THE COMPUTER, PRINTER, OR BOTH CLOSER TO THE ACCESS POINTIn Mac OS X version 10.5 or later For Macintosh users with an access pointFor Macintosh users with an AirPort base station System Preferences Network Wi‑Fi b Click Advanced or ConfigureFor Windows users Wireless print server not installedFor Macintosh users Locating the printer IP addressMAKE SURE THE WIRELESS PORT IS SELECTED TURN OFF THE ACCESS POINT WIRELESS ROUTER AND TURN IT BACK ON Resolving intermittent wireless communications issuesMAKE SURE BIDIRECTIONAL COMMUNICATION IS ENABLED DISCONNECT FROM ALL VPNS WHEN ATTEMPTING TO USE THE WIRELESS NETWORKELIMINATE SOURCES OF INTERFERENCE CHANGE THE CHANNEL THE ACCESS POINT USESCONFIGURE THE ACCESS POINT WITH A UNIQUE SSID ELIMINATE NETWORK CONGESTION4 Click Settings Network/Ports TCP/IP Set static IP address Ethernet network troubleshootingPrinter does not appear in the list of printers found on the network CHECK THE NETWORK CONNECTION Embedded Web Server does not openCannot print to the network printer CHECK THE ADDRESS ENTERED IN THE WEB BROWSER TEMPORARILY DISABLE WEB PROXY SERVERSContacting customer support 2012 Lexmark International, Inc All rights reserved NoticesProduct information Edition noticeTrademarks GOVERNMENT END USERS1-meter average sound pressure, dBA Modular component noticeNoise emission levels Waste from Electrical and Electronic Equipment WEEE directiveProduct power consumption Battery noticeTemperature information Power consumptionAvis de conformité aux normes de l’industrie du Canada Sleep ModeOff mode Industry Canada compliance statementNotice to users of the US telephone network FCC requirements European Community EC directives conformityRegulatory notices for telecommunication terminal equipment Avis réservé aux utilisateurs du réseau téléphonique du Canada Notice to users of the Canadian telephone networkVerwendung dieses Produkts in der Schweiz Using this product in SwitzerlandNotice to users of the New Zealand telephone network Utilisation de ce produit en SuisseExposure to radio frequency radiation Regulatory notices for wireless productsUso del prodotto in Svizzera Notice to Users in the European UnionIndustry Canada Canada Notice to users in the European UnionAT EL LI RO Lexmark International, Inc., Lexington, KY Statement of Limited WarrantyLimited warranty Extent of limited warranty Limited warranty serviceAdditional rights Limitation of liabilityNumerics IndexPage Page Page Page Page Page Page network indicator light 105 wireless network installing printer on wireless networkwired Ethernet networking for Macintosh wired Ethernet networking for Windows wireless 126 Macintosh