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Lucent Technologies 585-310-748 Record and Send Messages, Multimedia Component Limits, Issue

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Record and Send Messages

INTUITY Multimedia Messaging User’s Guide 585-310-748	Issue 2
	January 1997
Record and Send Messages	Page 18

Record and Send Messages

Sending voice, fax, voice-fax, and voice-e-mail messages from your mailbox are similar tasks, but there are important differences:

■You can record and send a voice message from any telephone.

■You can send a fax or voice-fax message from any telephone attached to a fax machine.

■You can send a fax to your own mailbox and forward the fax (forwarding requires that you attach a voice comment).

■You can record and send a voice-e-mail or a voice-fax-e-mail message (with or without attached files) only if you first send the e-mail to your phone mailbox (from Message Manager or your e-mail mailbox) and then forward it with an attached fax. (Of course, you can send voice-e-mail and voice-fax-e-mail messages in a single step with Message Manager or an integrated e-mail mailbox.)

! CAUTION:

By sending or receiving an attached file, you might inadvertently spread a computer virus. Always check files you send or receive for viruses before running them.

Multimedia Component Limits

Any message you send or forward can contain only one fax, one e-mail, and one attached file component. You cannot forward a fax and attach a second fax to a message.

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Lucent Technologies 585-310-748 manual Record and Send Messages, Multimedia Component Limits, Issue, Page

Contents

User’s Guide 585-310-748Comcode 107889354 Issue JanuaryINTUITY Multimedia Messaging European Union Declaration of Conformity EMC Directive Low-VoltageDirectiveContents ContentsSending a Multimedia Message by Index IN-1INTUITY Multimedia Messaging User’s Guide IssueContents PagePrefixDescription List Extension AUDIX to E-mail OptionsLotus to E-mail Options DescriptionINTUITY Multimedia Messaging User’s Guide WelcomeIssue WelcomeWelcome IssueINTUITY Multimedia Messaging User’s Guide PageCall Your Mailbox Figure 1. Your Voice MailboxMAIN MENU OPTIONS Get Around in Your MailboxVoice Prompts and Help TipsTouch-ToneKeys Basic CommandsCommand SECURITY ALERT Change Your PasswordFigure 2. Change Password Record Your Name Figure 3. Record Your Name12.Optional Press one of the following Record a Greeting for CallersRecording Your Basic Greeting Figure 4. Record Basic Greeting2 Recording a Special Greeting forVoice/Fax Messages Recording a Special Greeting for a Personal Fax ExtensionListening to a Voice/E-MailMessage Get Messages You’ve ReceivedMultimedia Component Limits TipsResponding to a Message Tips Acting on a Message4.Press one of the following INTUITY Multimedia Messaging User’s Guide Figure 5. Get and Respond to Messages3Issue Get Messages You’ve ReceivedOption Two Handling a Call When You Hear Fax TonesOption One Printing Fax/E-MailMessagesDownloading a Fax or E-Mailto a Fax Print PrefixesPrinting All New Faxes at Once Modem-EquippedComputer3.Press 4.Press Multimedia Component Limits Record and Send MessagesIssue Record and Send MessagesSending a Voice or Voice-FaxMessage Figure 6. Recording and Sending Messages4 Sending a Fax-OnlyMessage Sending a Voice-FaxMessage by Forwarding a FaxSending a Multimedia Message by Forwarding E-Mailand Attached FilesEnhanced Delivery Options INTUITY Multimedia Messaging User’s Guide Figure 7. Enhanced Call Delivery5Issue Record and Send MessagesLeave a Message When a User Doesn’t Answer ‘Enhanced‘ Delivery Options’’ on pageD Figure 8. Leaving a Message and/or Fax6Set Fax/E-MailPrint Options Selecting Autoprint/Autodelete Optional Create Mailing Lists TipsDeleting Addresses from a List Figure 9. Create a Mailing List7Modifying a List’’ on page Scanning List SummariesReviewing and Modifying a List 7 * R Setting the Preferred MediumSet the Message Medium You Want to Get First Create and Use Multiple Personal Greetings Call TypesAssigning Greetings to Call Types Defining Call Types the First TimeChanging Call Types Activating Previously Recorded Greetings Scanning All Greetings INTUITY Multimedia Messaging User’s Guide Figure 10. Create Multiple Personal GreetingsIssue Create and Use Multiple Personal GreetingsCheck and Reuse Outgoing or Filed Messages Checking the Status of Messages You’ve SentChanging and Re-sendinga Message Re-sendinga MessageTips Figure 12. Create a Personal Directory9 Create a Personal DirectoryCreating and Appending a Directory Reviewing and Deleting Entries from a Directory TipsHow to Use Directory Assistance TipsScan/Print Messages Quickly How the System Interprets Text/E-Mail Fractions Spoken Rules for Creating Text Messages You Send to Phone MailboxesAUDIX-to-E-MailOptions Joined Telephone and E-Mail MailboxesOptions to Join Mailboxes OptionTransfer What It Does E-Mail-to-AUDIXOptionsOption Frequency of Polling Mailboxes Figure 14. Changing the Addressing Sequence Set Addressing OptionsAddressing a Message Before Recording It Add addresses or lists Tips Leave Messages with the Guest PasswordLeaving a Guest Password Message Figure 16. Guest Password Operation11 Getting Messages Tips and HighlightsGeneral Message Handling Scan messages Record a greeting Leaving Messages When No One Answers Mailing MessagesUse mailing lists Attach a fax to a message Fax-print Prefix Number Messages Autodelete Autoprint Default Fax PrinterTerms and Concepts Incoming Messages Messages You ReceiveHeader Personal Fax Extension Fax-tonecall Binary filePreferred medium Joined mailboxes Terms and Concepts IssueINTUITY Multimedia Messaging User’s Guide PageINTUITY Multimedia Messaging User’s Guide IndexIssue IndexINTUITY Multimedia Messaging User’s Guide Issuegroup list see mailing list guest password IndexINTUITY Multimedia Messaging User’s Guide Issuepolling for updates IndexIndex IssueINTUITY Multimedia Messaging User’s Guide Page IN-4Index IssueINTUITY Multimedia Messaging User’s Guide Page IN-5slow down command see decrease speed command Issueskip forward command softer command see decrease volume commandTitle, Document No INTUITY Messaging Solutions Release Phase 2 BooksIssue ComcodeTitle, Document No InstallationIssue ComcodeIssue MaintenanceSwitch Integration Title, Document NoComcode IssueTitle, Document No Brief DescriptionTitle, Document No System AdministrationIssue ComcodeIssue On DelaySystem Use/Subscriber Title, Document NoComcode IssueTitle, Document No Brief DescriptionPage IssueINTUITY Multimedia Messaging User’s Guide January