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Lucent Technologies 585-310-748 Joined Telephone and E-Mail Mailboxes, Options to Join Mailboxes

Models: 585-310-748

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Joined Telephone and E-Mail

INTUITY Multimedia Messaging User’s Guide 585-310-748	Issue 2
	January 1997
Joined Telephone and E-Mail Mailboxes	Page 49

Joined Telephone and E-Mail

Mailboxes

You may have an e-mail mailbox, such as Lotus Notes or Lotus cc:Mail mailbox, that is joined to your telephone mailbox. In this case, two factors affect the messages in your telephone mailbox:

■The options you use to join your AUDIX and e-mail mailboxes

■The frequency with which your AUDIX and e-mail mailboxes are polled and updated for messages and status changes

Options to Join Mailboxes

Options to join your mailboxes determine how messages are stored in the mailboxes. Options fall into two categories:

■AUDIX to E-Mail — These options apply to messages that your AUDIX mailbox originally receives.

■E-Mail to AUDIX — These options apply to messages that your e-mail mailbox originally receives.

AUDIX-to-E-Mail Options

These options apply to messages that your AUDIX mailbox originally receives. For more information about how to set up these options, see the user guide for your integrated messaging product.

Option	What It Does
Link	Copies any new message in AUDIX to your e-mail mailbox and
	creates a logical link between the original and the copy. You
	can then access the message in either mailbox.
	If the status of the message changes in one mailbox, it also
	changes in the other. So, if you delete the message in AUDIX,
	the message is also deleted from e-mail. If you delete the
	message from e-mail, the message is also deleted from AUDIX.

	! CAUTION:
	With this option turned on, deleting a message from one
	mailbox also deletes it from the other mailbox.
Copy	Copies only the header of a new message in AUDIX to your
headers	e-mail mailbox. A change in the status of the message header in
only	e-mail doesn’t affect the status of the message in AUDIX. See
	the user guide for your e-mail integrated messaging product.

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Lucent Technologies 585-310-748 Joined Telephone and E-Mail Mailboxes, Options to Join Mailboxes, AUDIX-to-E-MailOptions

Contents

585-310-748Comcode 107889354 Issue January INTUITY Multimedia MessagingUser’s Guide EMC Directive Low-VoltageDirective European Union Declaration of ConformityContents ContentsSending a Multimedia Message by IN-1 IndexContents IssueINTUITY Multimedia Messaging User’s Guide PagePrefixDescription Lotus to E-mail Options AUDIX to E-mail OptionsList Extension DescriptionIssue WelcomeINTUITY Multimedia Messaging User’s Guide WelcomeINTUITY Multimedia Messaging User’s Guide IssueWelcome PageFigure 1. Your Voice Mailbox Call Your MailboxVoice Prompts and Help Get Around in Your MailboxMAIN MENU OPTIONS TipsBasic Commands CommandTouch-ToneKeys Change Your Password Figure 2. Change PasswordSECURITY ALERT Figure 3. Record Your Name1 Record Your NameRecord a Greeting for Callers Recording Your Basic Greeting2.Optional Press one of the following Recording a Special Greeting for Voice/Fax MessagesFigure 4. Record Basic Greeting2 Personal Fax Extension Recording a Special Greeting for aMultimedia Component Limits Get Messages You’ve ReceivedListening to a Voice/E-MailMessage TipsResponding to a Message Acting on a Message 4.Press one of the followingTips Issue Figure 5. Get and Respond to Messages3INTUITY Multimedia Messaging User’s Guide Get Messages You’ve ReceivedOption One Handling a Call When You Hear Fax TonesOption Two Printing Fax/E-MailMessagesPrinting All New Faxes at Once Fax Print PrefixesDownloading a Fax or E-Mailto a Modem-EquippedComputer3.Press 4.Press Issue Record and Send MessagesMultimedia Component Limits Record and Send MessagesSending a Voice or Voice-FaxMessage Figure 6. Recording and Sending Messages4 Sending a Voice-FaxMessage by Forwarding a Fax Sending a Fax-OnlyMessageForwarding E-Mailand Attached Files Sending a Multimedia Message byEnhanced Delivery Options Issue Figure 7. Enhanced Call Delivery5INTUITY Multimedia Messaging User’s Guide Record and Send Messages‘Enhanced‘ Delivery Options’’ on page Leave a Message When a User Doesn’t AnswerFigure 8. Leaving a Message and/or Fax6 DSet Fax/E-MailPrint Options Selecting Autoprint/Autodelete Optional Tips Create Mailing ListsFigure 9. Create a Mailing List7 Deleting Addresses from a ListScanning List Summaries Reviewing and Modifying a ListModifying a List’’ on page Setting the Preferred Medium Set the Message Medium You Want to Get First7 * R Call Types Create and Use Multiple Personal GreetingsDefining Call Types the First Time Changing Call TypesAssigning Greetings to Call Types Activating Previously Recorded Greetings Scanning All Greetings Issue Figure 10. Create Multiple Personal GreetingsINTUITY Multimedia Messaging User’s Guide Create and Use Multiple Personal GreetingsChecking the Status of Messages You’ve Sent Check and Reuse Outgoing or Filed MessagesRe-sendinga Message Changing and Re-sendinga MessageTips Create a Personal Directory Creating and Appending a DirectoryFigure 12. Create a Personal Directory9 Tips Reviewing and Deleting Entries from a DirectoryTips How to Use Directory AssistanceScan/Print Messages Quickly How the System Interprets Text/E-Mail Fractions Spoken Phone Mailboxes Rules for Creating Text Messages You Send toOptions to Join Mailboxes Joined Telephone and E-Mail MailboxesAUDIX-to-E-MailOptions OptionTransfer E-Mail-to-AUDIXOptions OptionWhat It Does Frequency of Polling Mailboxes Set Addressing Options Addressing a Message Before Recording ItFigure 14. Changing the Addressing Sequence Add addresses or lists Leave Messages with the Guest Password Leaving a Guest Password MessageTips Figure 16. Guest Password Operation11 Tips and Highlights General Message HandlingGetting Messages Scan messages Record a greeting Mailing Messages Leaving Messages When No One AnswersUse mailing lists Attach a fax to a message Terms and Concepts Autodelete Autoprint Default Fax PrinterFax-print Prefix Number Messages Incoming Messages Messages You ReceiveBinary file Header Personal Fax Extension Fax-tonecallPreferred medium Joined mailboxes INTUITY Multimedia Messaging User’s Guide IssueTerms and Concepts PageIssue IndexINTUITY Multimedia Messaging User’s Guide Indexgroup list see mailing list guest password IssueINTUITY Multimedia Messaging User’s Guide Indexpolling for updates IssueINTUITY Multimedia Messaging User’s Guide IndexINTUITY Multimedia Messaging User’s Guide IssueIndex Page IN-4INTUITY Multimedia Messaging User’s Guide IssueIndex Page IN-5skip forward command Issueslow down command see decrease speed command softer command see decrease volume commandIssue INTUITY Messaging Solutions Release Phase 2 BooksTitle, Document No ComcodeIssue InstallationTitle, Document No ComcodeSwitch Integration MaintenanceIssue Title, Document NoTitle, Document No IssueComcode Brief DescriptionIssue System AdministrationTitle, Document No ComcodeSystem Use/Subscriber On DelayIssue Title, Document NoTitle, Document No IssueComcode Brief DescriptionINTUITY Multimedia Messaging User’s Guide IssuePage January