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Lucent Technologies 585-310-748 Tips and Highlights, General Message Handling, Getting Messages

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Tips and Highlights

INTUITY Multimedia Messaging User’s Guide 585-310-748	Issue 2
	January 1997
Tips and Highlights	Page 57

Tips and Highlights

General Message Handling

Log in quickly	From your telephone, dial the system extension, press #
	(you don’t need to enter your extension), and enter your
	password.
Log in from a	From any telephone connected to your company’s
system telephone	system, dial the system extension, then enter your
	extension and password.
Log in from a	From any telephone not connected to your company’s
remote telephone	system, dial the complete system number, including
	local prefix and the area code if long distance, then enter
	your extension and password.
Dial through	If you know which buttons to push, push them without
	waiting for the system to respond.

NOTE:

You can’t dial through error beeps and important system messages.

For Help, press next step.

* H

( * 4 ). The system states your current options or the

Getting Messages

Use playback	When listening to messages, you have controls for
controls	loudness, speed, stepping back and forth, pausing,
	and repeating messages.
Record a personal	Replace the automatic system greeting with your
greeting	personal hello. Tell callers they can press 1		to skip
	your greeting and press * H ( *	4 ) for Help.
	Change your greeting daily to match your schedule.
Delete old	Your mailbox has limited space. When it’s getting full,
messages	the system tells you. Delete messages or greetings
	you don’t need.
Answer messages	You can answer a message sent by another user
from your mailbox	immediately after listening to it, either by pressing 1
	0 to call the person or by sending the caller a return
	voice mail message by pressing 1	7 .
Forward messages	You can forward a message to another user or a list
	of users immediately after listening to it. After you
	forward it, you return to the original place in your
	mailbox. To forward to a mailing list, press *		L ( *
	5 ) to specify the list’s address.

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Lucent Technologies 585-310-748 manual Tips and Highlights, General Message Handling, Getting Messages

Contents

User’s Guide 585-310-748Comcode 107889354 Issue JanuaryINTUITY Multimedia Messaging EMC Directive Low-VoltageDirective European Union Declaration of ConformityContents ContentsSending a Multimedia Message by IN-1 IndexContents IssueINTUITY Multimedia Messaging User’s Guide PagePrefixDescription Lotus to E-mail Options AUDIX to E-mail OptionsList Extension DescriptionIssue WelcomeINTUITY Multimedia Messaging User’s Guide WelcomeINTUITY Multimedia Messaging User’s Guide IssueWelcome PageFigure 1. Your Voice Mailbox Call Your MailboxVoice Prompts and Help Get Around in Your MailboxMAIN MENU OPTIONS TipsTouch-ToneKeys Basic CommandsCommand SECURITY ALERT Change Your PasswordFigure 2. Change Password Figure 3. Record Your Name1 Record Your Name2.Optional Press one of the following Record a Greeting for CallersRecording Your Basic Greeting Figure 4. Record Basic Greeting2 Recording a Special Greeting forVoice/Fax Messages Personal Fax Extension Recording a Special Greeting for aMultimedia Component Limits Get Messages You’ve ReceivedListening to a Voice/E-MailMessage TipsResponding to a Message Tips Acting on a Message4.Press one of the following Issue Figure 5. Get and Respond to Messages3INTUITY Multimedia Messaging User’s Guide Get Messages You’ve ReceivedOption One Handling a Call When You Hear Fax TonesOption Two Printing Fax/E-MailMessagesPrinting All New Faxes at Once Fax Print PrefixesDownloading a Fax or E-Mailto a Modem-EquippedComputer3.Press 4.Press Issue Record and Send MessagesMultimedia Component Limits Record and Send MessagesSending a Voice or Voice-FaxMessage Figure 6. Recording and Sending Messages4 Sending a Voice-FaxMessage by Forwarding a Fax Sending a Fax-OnlyMessageForwarding E-Mailand Attached Files Sending a Multimedia Message byEnhanced Delivery Options Issue Figure 7. Enhanced Call Delivery5INTUITY Multimedia Messaging User’s Guide Record and Send Messages‘Enhanced‘ Delivery Options’’ on page Leave a Message When a User Doesn’t AnswerFigure 8. Leaving a Message and/or Fax6 DSet Fax/E-MailPrint Options Selecting Autoprint/Autodelete Optional Tips Create Mailing ListsFigure 9. Create a Mailing List7 Deleting Addresses from a ListModifying a List’’ on page Scanning List SummariesReviewing and Modifying a List 7 * R Setting the Preferred MediumSet the Message Medium You Want to Get First Call Types Create and Use Multiple Personal GreetingsAssigning Greetings to Call Types Defining Call Types the First TimeChanging Call Types Activating Previously Recorded Greetings Scanning All Greetings Issue Figure 10. Create Multiple Personal GreetingsINTUITY Multimedia Messaging User’s Guide Create and Use Multiple Personal GreetingsChecking the Status of Messages You’ve Sent Check and Reuse Outgoing or Filed MessagesRe-sendinga Message Changing and Re-sendinga MessageTips Figure 12. Create a Personal Directory9 Create a Personal DirectoryCreating and Appending a Directory Tips Reviewing and Deleting Entries from a DirectoryTips How to Use Directory AssistanceScan/Print Messages Quickly How the System Interprets Text/E-Mail Fractions Spoken Phone Mailboxes Rules for Creating Text Messages You Send toOptions to Join Mailboxes Joined Telephone and E-Mail MailboxesAUDIX-to-E-MailOptions OptionTransfer What It Does E-Mail-to-AUDIXOptionsOption Frequency of Polling Mailboxes Figure 14. Changing the Addressing Sequence Set Addressing OptionsAddressing a Message Before Recording It Add addresses or lists Tips Leave Messages with the Guest PasswordLeaving a Guest Password Message Figure 16. Guest Password Operation11 Getting Messages Tips and HighlightsGeneral Message Handling Scan messages Record a greeting Mailing Messages Leaving Messages When No One AnswersUse mailing lists Attach a fax to a message Terms and Concepts Autodelete Autoprint Default Fax PrinterFax-print Prefix Number Messages Incoming Messages Messages You ReceiveBinary file Header Personal Fax Extension Fax-tonecallPreferred medium Joined mailboxes INTUITY Multimedia Messaging User’s Guide IssueTerms and Concepts PageIssue IndexINTUITY Multimedia Messaging User’s Guide Indexgroup list see mailing list guest password IssueINTUITY Multimedia Messaging User’s Guide Indexpolling for updates IssueINTUITY Multimedia Messaging User’s Guide IndexINTUITY Multimedia Messaging User’s Guide IssueIndex Page IN-4INTUITY Multimedia Messaging User’s Guide IssueIndex Page IN-5skip forward command Issueslow down command see decrease speed command softer command see decrease volume commandIssue INTUITY Messaging Solutions Release Phase 2 BooksTitle, Document No ComcodeIssue InstallationTitle, Document No ComcodeSwitch Integration MaintenanceIssue Title, Document NoTitle, Document No IssueComcode Brief DescriptionIssue System AdministrationTitle, Document No ComcodeSystem Use/Subscriber On DelayIssue Title, Document NoTitle, Document No IssueComcode Brief DescriptionINTUITY Multimedia Messaging User’s Guide IssuePage January