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Lucent Technologies 585-310-748 INTUITY Multimedia Messaging User’s Guide, Issue, Welcome, Page

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INTUITY Multimedia Messaging User’s Guide 585-310-748	Issue 2
	January 1997
Welcome	Page 2

	Lucent	Lucent INTUITY Message Manager is a WindowsTM-based interface to
	INTUITY	AUDIX that runs on your P.C. With it, you can:
	Message	■ Create, send, receive, forward, respond to, and review all message
	Manager
	Manager	types, including voice, fax, text, and attached files1
		types, including voice, fax, text, and attached files1
		■ Launch (start) other applications to view and use an attached file
		■ Reorder the sequence used to store and playback messages
		■ See a list of message headers
		■ Annotate messages with subject headings
		For more information, see the Lucent INTUITY™ Message Manager
		Release 4 User Guide, 585-310-743.
	Messaging	You can send voice or fax messages to an e-mail user (such as a user of
	to and from	Lotus Notes or cc:mail). You can also receive e-mail in your voice mailbox
	e-mail	if integrated messaging software is connected to your system.
	systems	In addition, you have joined mailboxes. Joined mailboxes are logically

		linked so you can:
		■ Manage all of your incoming messages (voice, fax, e-mail, and binary
		files) from either mailbox. Thus, a voice message in your voice
		mailbox also appears in your e-mail mailbox. E-mail in your e-mail
		mailbox also appears in your voice mailbox.
		■ Click on an icon in your e-mail mailbox to listen to a voice message,
		instead of logging into your voice mailbox.
		■ Print e-mail from your voice mailbox in the same way you print faxes.
		■ Listen to e-mail from your voice mailbox (if text-to-speech conversion
		is available on your system).
		■ Copy headers only from one mailbox to the other so you are notified
		that you have messages in the other mailbox.
		For more information, see ‘‘Joined Telephone and E-Mail Mailboxes’’ on
		page 49. Or see the user guide for your e-mail integrated messaging
		product.

1.CAUTION: By sending or receiving an attached file, you might inadvertently spread a computer virus. Always check files you send or receive for viruses before running them.

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Lucent Technologies 585-310-748 INTUITY Multimedia Messaging User’s Guide, Issue, Welcome, Page, Release 4 User Guide

Contents

INTUITY Multimedia Messaging 585-310-748Comcode 107889354 Issue JanuaryUser’s Guide European Union Declaration of Conformity EMC Directive Low-VoltageDirectiveContents ContentsSending a Multimedia Message by Index IN-1INTUITY Multimedia Messaging User’s Guide IssueContents PagePrefixDescription List Extension AUDIX to E-mail OptionsLotus to E-mail Options DescriptionINTUITY Multimedia Messaging User’s Guide WelcomeIssue WelcomeWelcome IssueINTUITY Multimedia Messaging User’s Guide PageCall Your Mailbox Figure 1. Your Voice MailboxMAIN MENU OPTIONS Get Around in Your MailboxVoice Prompts and Help TipsCommand Basic CommandsTouch-ToneKeys Figure 2. Change Password Change Your PasswordSECURITY ALERT Record Your Name Figure 3. Record Your Name1Recording Your Basic Greeting Record a Greeting for Callers2.Optional Press one of the following Voice/Fax Messages Recording a Special Greeting forFigure 4. Record Basic Greeting2 Recording a Special Greeting for a Personal Fax ExtensionListening to a Voice/E-MailMessage Get Messages You’ve ReceivedMultimedia Component Limits TipsResponding to a Message 4.Press one of the following Acting on a MessageTips INTUITY Multimedia Messaging User’s Guide Figure 5. Get and Respond to Messages3Issue Get Messages You’ve ReceivedOption Two Handling a Call When You Hear Fax TonesOption One Printing Fax/E-MailMessagesDownloading a Fax or E-Mailto a Fax Print PrefixesPrinting All New Faxes at Once Modem-EquippedComputer3.Press 4.Press Multimedia Component Limits Record and Send MessagesIssue Record and Send MessagesSending a Voice or Voice-FaxMessage Figure 6. Recording and Sending Messages4 Sending a Fax-OnlyMessage Sending a Voice-FaxMessage by Forwarding a FaxSending a Multimedia Message by Forwarding E-Mailand Attached FilesEnhanced Delivery Options INTUITY Multimedia Messaging User’s Guide Figure 7. Enhanced Call Delivery5Issue Record and Send MessagesLeave a Message When a User Doesn’t Answer ‘Enhanced‘ Delivery Options’’ on pageD Figure 8. Leaving a Message and/or Fax6Set Fax/E-MailPrint Options Selecting Autoprint/Autodelete Optional Create Mailing Lists TipsDeleting Addresses from a List Figure 9. Create a Mailing List7Reviewing and Modifying a List Scanning List SummariesModifying a List’’ on page Set the Message Medium You Want to Get First Setting the Preferred Medium7 * R Create and Use Multiple Personal Greetings Call TypesChanging Call Types Defining Call Types the First TimeAssigning Greetings to Call Types Activating Previously Recorded Greetings Scanning All Greetings INTUITY Multimedia Messaging User’s Guide Figure 10. Create Multiple Personal GreetingsIssue Create and Use Multiple Personal GreetingsCheck and Reuse Outgoing or Filed Messages Checking the Status of Messages You’ve SentChanging and Re-sendinga Message Re-sendinga MessageTips Creating and Appending a Directory Create a Personal DirectoryFigure 12. Create a Personal Directory9 Reviewing and Deleting Entries from a Directory TipsHow to Use Directory Assistance TipsScan/Print Messages Quickly How the System Interprets Text/E-Mail Fractions Spoken Rules for Creating Text Messages You Send to Phone MailboxesAUDIX-to-E-MailOptions Joined Telephone and E-Mail MailboxesOptions to Join Mailboxes OptionTransfer Option E-Mail-to-AUDIXOptionsWhat It Does Frequency of Polling Mailboxes Addressing a Message Before Recording It Set Addressing OptionsFigure 14. Changing the Addressing Sequence Add addresses or lists Leaving a Guest Password Message Leave Messages with the Guest PasswordTips Figure 16. Guest Password Operation11 General Message Handling Tips and HighlightsGetting Messages Scan messages Record a greeting Leaving Messages When No One Answers Mailing MessagesUse mailing lists Attach a fax to a message Fax-print Prefix Number Messages Autodelete Autoprint Default Fax PrinterTerms and Concepts Incoming Messages Messages You ReceiveHeader Personal Fax Extension Fax-tonecall Binary filePreferred medium Joined mailboxes Terms and Concepts IssueINTUITY Multimedia Messaging User’s Guide PageINTUITY Multimedia Messaging User’s Guide IndexIssue IndexINTUITY Multimedia Messaging User’s Guide Issuegroup list see mailing list guest password IndexINTUITY Multimedia Messaging User’s Guide Issuepolling for updates IndexIndex IssueINTUITY Multimedia Messaging User’s Guide Page IN-4Index IssueINTUITY Multimedia Messaging User’s Guide Page IN-5slow down command see decrease speed command Issueskip forward command softer command see decrease volume commandTitle, Document No INTUITY Messaging Solutions Release Phase 2 BooksIssue ComcodeTitle, Document No InstallationIssue ComcodeIssue MaintenanceSwitch Integration Title, Document NoComcode IssueTitle, Document No Brief DescriptionTitle, Document No System AdministrationIssue ComcodeIssue On DelaySystem Use/Subscriber Title, Document NoComcode IssueTitle, Document No Brief DescriptionPage IssueINTUITY Multimedia Messaging User’s Guide January