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Lucent Technologies 585-310-748 manual Recording a Special Greeting for, Voice/Fax Messages

Models: 585-310-748

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INTUITY Multimedia Messaging User’s Guide 585-310-748		Issue 2
		January 1997
Record a Greeting for Callers		Page 9

					Stop/
					continue
					recording
Personal
Personal
greeting					Delete
administration		If			Delete


	Listen to	greeting not
		greeting not
		recorded		Record	Playback
	greeting	recorded		Record
	greeting			greeting



	Record	Greeting
	Record	Greeting
	greeting	number	Review		Approve
						Not

			status
	Scan					active



	greetings	If			Active
	greetings		Play		Active
						Activate

		greeting
						previously

	Activate	recorded
						recorded

	greeting		Re-record
	greeting		Re-record			greetings
			Delete
			Delete

Approve

4pgchrec LJK 032696

Figure 4. Record Basic Greeting2

Recording a Special Greeting for

Voice/Fax Messages

Fax messaging is new. So your greeting should briefly tell callers how to send a fax to your mailbox number.

Example:

“This is Richard Hyatt. I’m away from my desk. Please leave a message at the tone. My telephone is also a fax line. To send me a fax, send it to this number the same way you send any fax.”

2. The bold line in this figure shows the simplest, most direct path.

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Lucent Technologies 585-310-748 manual Recording a Special Greeting for, Voice/Fax Messages, Record Basic Greeting2

Contents

User’s Guide 585-310-748Comcode 107889354 Issue JanuaryINTUITY Multimedia Messaging EMC Directive Low-VoltageDirective European Union Declaration of ConformityContents ContentsSending a Multimedia Message by IN-1 IndexContents IssueINTUITY Multimedia Messaging User’s Guide PagePrefixDescription Lotus to E-mail Options AUDIX to E-mail OptionsList Extension DescriptionIssue WelcomeINTUITY Multimedia Messaging User’s Guide WelcomeINTUITY Multimedia Messaging User’s Guide IssueWelcome PageFigure 1. Your Voice Mailbox Call Your MailboxVoice Prompts and Help Get Around in Your MailboxMAIN MENU OPTIONS TipsTouch-ToneKeys Basic CommandsCommand SECURITY ALERT Change Your PasswordFigure 2. Change Password Figure 3. Record Your Name1 Record Your Name2.Optional Press one of the following Record a Greeting for CallersRecording Your Basic Greeting Figure 4. Record Basic Greeting2 Recording a Special Greeting forVoice/Fax Messages Personal Fax Extension Recording a Special Greeting for aMultimedia Component Limits Get Messages You’ve ReceivedListening to a Voice/E-MailMessage TipsResponding to a Message Tips Acting on a Message4.Press one of the following Issue Figure 5. Get and Respond to Messages3INTUITY Multimedia Messaging User’s Guide Get Messages You’ve ReceivedOption One Handling a Call When You Hear Fax TonesOption Two Printing Fax/E-MailMessagesPrinting All New Faxes at Once Fax Print PrefixesDownloading a Fax or E-Mailto a Modem-EquippedComputer3.Press 4.Press Issue Record and Send MessagesMultimedia Component Limits Record and Send MessagesSending a Voice or Voice-FaxMessage Figure 6. Recording and Sending Messages4 Sending a Voice-FaxMessage by Forwarding a Fax Sending a Fax-OnlyMessageForwarding E-Mailand Attached Files Sending a Multimedia Message byEnhanced Delivery Options Issue Figure 7. Enhanced Call Delivery5INTUITY Multimedia Messaging User’s Guide Record and Send Messages‘Enhanced‘ Delivery Options’’ on page Leave a Message When a User Doesn’t AnswerFigure 8. Leaving a Message and/or Fax6 DSet Fax/E-MailPrint Options Selecting Autoprint/Autodelete Optional Tips Create Mailing ListsFigure 9. Create a Mailing List7 Deleting Addresses from a ListModifying a List’’ on page Scanning List SummariesReviewing and Modifying a List 7 * R Setting the Preferred MediumSet the Message Medium You Want to Get First Call Types Create and Use Multiple Personal GreetingsAssigning Greetings to Call Types Defining Call Types the First TimeChanging Call Types Activating Previously Recorded Greetings Scanning All Greetings Issue Figure 10. Create Multiple Personal GreetingsINTUITY Multimedia Messaging User’s Guide Create and Use Multiple Personal GreetingsChecking the Status of Messages You’ve Sent Check and Reuse Outgoing or Filed MessagesRe-sendinga Message Changing and Re-sendinga MessageTips Figure 12. Create a Personal Directory9 Create a Personal DirectoryCreating and Appending a Directory Tips Reviewing and Deleting Entries from a DirectoryTips How to Use Directory AssistanceScan/Print Messages Quickly How the System Interprets Text/E-Mail Fractions Spoken Phone Mailboxes Rules for Creating Text Messages You Send toOptions to Join Mailboxes Joined Telephone and E-Mail MailboxesAUDIX-to-E-MailOptions OptionTransfer What It Does E-Mail-to-AUDIXOptionsOption Frequency of Polling Mailboxes Figure 14. Changing the Addressing Sequence Set Addressing OptionsAddressing a Message Before Recording It Add addresses or lists Tips Leave Messages with the Guest PasswordLeaving a Guest Password Message Figure 16. Guest Password Operation11 Getting Messages Tips and HighlightsGeneral Message Handling Scan messages Record a greeting Mailing Messages Leaving Messages When No One AnswersUse mailing lists Attach a fax to a message Terms and Concepts Autodelete Autoprint Default Fax PrinterFax-print Prefix Number Messages Incoming Messages Messages You ReceiveBinary file Header Personal Fax Extension Fax-tonecallPreferred medium Joined mailboxes INTUITY Multimedia Messaging User’s Guide IssueTerms and Concepts PageIssue IndexINTUITY Multimedia Messaging User’s Guide Indexgroup list see mailing list guest password IssueINTUITY Multimedia Messaging User’s Guide Indexpolling for updates IssueINTUITY Multimedia Messaging User’s Guide IndexINTUITY Multimedia Messaging User’s Guide IssueIndex Page IN-4INTUITY Multimedia Messaging User’s Guide IssueIndex Page IN-5skip forward command Issueslow down command see decrease speed command softer command see decrease volume commandIssue INTUITY Messaging Solutions Release Phase 2 BooksTitle, Document No ComcodeIssue InstallationTitle, Document No ComcodeSwitch Integration MaintenanceIssue Title, Document NoTitle, Document No IssueComcode Brief DescriptionIssue System AdministrationTitle, Document No ComcodeOn Delay System Use/SubscriberIssue Title, Document NoTitle, Document No IssueComcode Brief DescriptionINTUITY Multimedia Messaging User’s Guide IssuePage January