Mailbox Features, When someone calls | Panasonic KX-TG5240AL

TG5240AL.fm Page 64 Friday, June 11, 2004 5:22 PM

Mailbox Features

The Answering System provides three voice mailboxes. You can share these mailboxes with other members of your family or office as you wish. Callers from touch tone phones can specify a mailbox in which to leave a message. If callers do not specify a mailbox or call from rotary telephones, messages will be recorded into Mailbox 1.

When someone calls

When the Answering System is on (p. 66), callers will hear a greeting message (p. 24).

—While or after hearing the greeting, callers can specify a mailbox by pressing [#][1] (Mailbox 1), [#][2] (Mailbox 2) or [#][3] (Mailbox 3). They will then hear “Please leave your message”, and they can start recording a message.

•If you would like callers to leave messages in a specific mailbox, we recommend you record a greeting message such as: “Hello, this is (your name and/or number). Sorry, we cannot take your call. If you have a message, for John press [#] and [1], for Jane press [#] and [2], for Jack press [#] and [3], before the beep. Or just stay on the line and leave a message after the beep. Thank you.”

—Callers wait until the greeting ends, then they can leave a message. Messages will be automatically recorded into Mailbox 1 if no mailbox is specified.

Incoming

Voice Messages

If not specified

Caller presses

[#][1].

Caller presses

Caller[#][3]. presses

[#][2].

		1		ox2			3
	ox			ox2		ox
ilb			lb		lb
Ma			Mai		Mai

•The total recording time of all messages (greeting, incoming and memo) is about 16 minutes (about 8 minutes in “Enhanced recording” mode, p. 28). If messages are recorded in noisy rooms, the time may be shortened by up to 3 minutes.

•To select the caller’s recording time, see page 26.

•A maximum of 64 messages (including the greeting and memo messages) can be recorded.

Useful information

•You can leave a memo message for other users in a mailbox with the base unit (p. 71).

•You can transfer a call to one of the mailboxes, in which callers can leave a message (p. 72).

•If you want to prevent unauthorized people from listening to messages in Mailbox 2 or 3, you can assign a password to each mailbox (p. 65).

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Panasonic KX-TG5240AL operating instructions Mailbox Features, When someone calls, Useful information

Contents

Charge the battery for 6 hours before initial use GHz Expandable Cordless Answering System Accessories included For your future reference Expanding Your Phone KX-TG5240AL KX-TGA520AL Contents Contents For Best Performance Battery chargeBase unit location/Noise Location of Controls Base unitErase Button Greeting Check Button p Location of Controls HandsetOFF Button p Menu Button p How to use the soft keys/navigator keys Handset soft keysHandset navigator key Base unit navigator key Displays Missed calls Displays Preparation Installation Connections Installation Installing the Battery in the Handset Battery ChargeBattery strength To replace the battery Recharge battery InstallationBattery information Recharge Programmable Settings Ringer settingHow to select a function item from the menu Programming Guidelines Handset Programmable Settings Function Menu Table Handset Talk For Caller ID service users p Programmable Settings Date and Time HandsetTo confirm the date and time, repeat steps 1 and 2 above Programmable Settings Ringer Volume Handset ringer volume HandsetRinger setting Off ? Programmable Settings Base unit ringer volume Base Unit1Tone Ringer Tone Initial setting Selecting the base unit ringer tone by using the Handset Programmable Settings Auto Talk Handset OffLow LCD Contrast Handset Programmable Settings Storing Your Area Code Handset To store your area codeTo erase your area code Scroll to Set area code by pressing d Dialling Mode Handset Programmable Settings Line Mode HandsetTone Preparing the Answering System Greeting Message Base UnitTo record a greeting message Greeting message samples Preparing the Answering System To review the greetingTo erase the greeting Pre-recorded greeting 3min Recording timePress the soft key At Set Scroll to Recording time by pressing Preparing the Answering System Number of Rings Handset Number of ringsSelect the number of rings by pressing d Toll saver Preparing the Answering System Recording Mode Handset Recording modeSelect the recording mode by pressing d or Message Alert Handset Using the Handset Handset Making CallsTo have a hands-free phone conversation System capabilities Operating more than one handset, p Low High 3334444Making Calls To turn this feature on, press the soft key Voice Enhancer TechnologyClarity Booster Backlit LCD display/Lighted handset keypad Making Calls Using the Base Unit Base Unit To adjust the speaker volume during a conversationPress SP-PHONE Press SP-PHONE, then press REDIAL/PAUSE Auto Talk Answering CallsTalk into the MIC To hang up, press SP-PHONE Caller ID Service 0555222333How Caller ID information is displayed Private name display Caller ID Service Talking Caller ID Handset Base Unit Announcing caller information Talking Caller ID Caller ID Service To turn on or off Talking Caller ID featureHandset Talking Caller ID feature Handset Base unit Talking Caller ID feature Handset Using the Caller List Viewing the Caller List Handset Using the Caller List 055533344410555456789 Calling Back from the Caller List Handset Number as desired Add or erase digits to the beginningTo make a call to the edited number, press C or s To erase a specific caller To erase all entriesPress the soft key C I D Or B to enter the Caller List Press the soft key YES Phone Book TomStoring Names and Numbers Handset To store an emergency number Phone Book Selecting characters to enter namesIf you make a mistake while entering a name or number For example, to enter Tom To search for a name by initial FrankIndex table Phone Book Chain Dial Handset While you are on a call Press MenuPress the soft key Select at 1=Phone book, or press Search for the desired item by pressing d or B Jane 5456789Erase? Erased To copy one phone book item to another handset Copy phone book Copy all items Tom JonesScroll to Copy all items by pressing d Speed Dialler Storing Phone Numbers Base UnitDialling a Stored Phone Number Base Unit To erase a stored number Intercom Making Intercom CallsPress HOLD/INTERCOM Press LOCATOR/INTERCOM/TRANSFER Call from Base Call from HS2Intercom Answering Intercom Calls Intercom Voice Paging Base Unit When finished, press SP-PHONE or LOCATOR/INTERCOM/ TransferTo make a voice announcement to all handsets, press Transferring a Call Handset To complete the transfer, press OFFDuring a call, press LOCATOR/INTERCOM/TRANSFER Handset Press C, s, or HOLD/INTERCOM to answer When the system has two or more handsets Transferring a CallFrom a Handset to another Handset To complete the transfer, press OFF Quick call transfer Call Share Conference CallsTo join a conversation Call Share Room Monitor To turn Room Monitor on for the handset HandsetTo turn Room Monitor on for the base unit Handset Scroll to Room monitor by pressing d or Room Monitor To monitor with HandsetTo monitor with Base Unit To end monitoring, press OFF Special Features To turn on the Call Privacy featureMuting Your Conversation Call Privacy Handset Special Features Key Tone Handset Using Caller ID TypeKey tone Scroll to Key tone by pressing d or B Special Features 100msSelecting the recall time Handset Set recall time Special Features Incoming Call Tone Handset Base Unit Handset incoming call tone HandsetBase unit incoming call tone Handset Incoming call 1234 On?To turn the dial lock on Handset Turn Dial lock Enter the password set when the dial lock Off?To turn the dial lock off Handset Was turned on Press the soft key When someone calls Mailbox FeaturesUseful information Mailbox Features Setting the Mailbox Password for Mailbox 2 To erase the passwordEnter a 2-digit password To confirm the password, repeat steps 1 to Setting the Unit to Answer Calls Base Unit To turn the incoming call monitoring feature offAutomatic Answering Operation Monitoring Incoming Calls Base Unit When Mailbox 2 or 3 has a password Listening to MessagesTo play back messages Press Mailbox 2 or Mailbox Press the soft key BOX 1 , BOX 2 , or BOX Remote operationTo end remote operation, press OFF Listening to Messages Voice menu Erasing Messages Erasing a specific messageErasing all messages in the mailbox Press Erase while the base unit is not being used When finished, press Memo or Stop Recording a Memo MessagePress Memo After the long beep, talk clearly 20 cm away from the MIC Press 9 to hang up the call Transferring a Call to a MailboxInterrupting remote operation Remote Operation from a Touch Tone Phone Summary of remote operation Enter a 2-digit remote code Scroll to Remote code by pressing d orTo confirm the remote code, repeat steps 1 to Remote Operation from a Touch Tone Phone Voice Menu Shaded parts are voice prompts Turning on the Answering System Direct commandsSkipping the greeting Connecting the optional headset To switch to the speakerphone while using the headsetBelt Clip Optional Headset Wall Mounting Connect the AC adaptor Wall Mounting Wall Template To remove the wall mounting adaptor Menu item Command Selection items Direct Commands2-7 2-7 rings During programming Direct CommandsTo exit programming, press OFF Cancelling Registration/Re-registration Cancelling the Handset Registration HandsetDeregistration Deregistered Registration Press and hold LOCATOR/INTERCOM/TRANSFER for 3 seconds Cancelling Registration/Re-registration BusyInvalid Display message Cause & Remedy Phone book full If the Following Appear on Your DisplayNo items stored Denied Dial locked Problem Cause & Remedy TroubleshootingTelephone System Troubleshooting You need to subscribe to Caller ID Problem Answering System Base unit ringer volume High Base unit ringer tone Tone General Safety Instructions Safety Instructions Important Information InstallationInstructions to customer Service difficulties Important Information Specifications TG5240AL.fm Page 99 Friday, June 11, 2004 522 PM Sales Department Panasonic Australia Pty. Limited Manufacturer62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan PQQX14275YA S0504-1064