Operating Environment, General Office | Ricoh 450, 350 specification

Security Settings

Operating Conditions

This machine has two modes: normal, and security-enhanced mode. “Secu- rity Functions of This Machine” are available only in security mode.

Security modes operate on the premise that the machine is used un- der the following conditions:

Operating Environment

•This machine is used normally (i.e. it is not damaged, modified or lacking components).

•When connected to a network, this machine is protected from unau- thorized access and attacks such as packet wiretapping.

•The machine is managed by a person who has carefully read and under- stood the operating instructions for this machine and can ensure mainte- nance and safe operation by general users.

Note

❒Customer engineers dispatched from Ricoh Company, Ltd. and affiliated companies are instructed to maintain user information security. Key opera- tors can ask customer engineers to ob- serve the maintenance procedure.

❒Ricoh Company, Ltd. and affiliated companies manage the CSS centers (or Ricoh service centers ) that pro- vide maintenance services via tele- phone lines.

❒CSS centers (or Ricoh service cen- ters) manage each user's informa- tion very carefully.

In General Office

•The machine is located in a room and connected to a telephone line or an internal network.

•Entry is restricted so that unautho- rized persons cannot use this ma- chine.

•A firewall prevents unauthorized external access.

In Public Facilities

•The machine is monitored by facility personnel.

•The machine is connected to tele- phone line but not to a network. Document Server mode is disabled.

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Ricoh 450, 350 manual Operating Environment, General Office, Public Facilities

Contents

350/450 Series Page Table of Contents Page Certified Version ISO15408 Security CapabilityPage General Office Operating EnvironmentPublic Facilities Reference Key Operator SettingsEr, press Display Password with All Initial Settings User Settings Protection of documents stored in the document server Security Functions of This Machine Key Operator Tools Protection from unauthorized tele- phone line access APress the Clear/Stop key Canceling a transmission using the Change/Stop TX FileBPress Stop CPress Stop Transmission Canceling a Transmission While the Message is Being SentLimitation APress Change/Stop TX File Canceling a transmission using the Clear/Stop key Resetting this machine Canceling a Print JobAPress the Clear Modes key on the machines control panel Protecting Documents Stored in the Document Server BPress the Scan Original Reference Scanning in Document Server modeTo set the file name Press the File Name To set the user name To set the passwordPress the User Name Press the File Management To change the file name, user name, or passwordFPress the Start key GPress the Scanning Finished APress the Document Server key Printing Saved DocumentsBPress the line for the document you want to print EEnter the required number of prints using the number keys User Name, File Name, or Deleting Saved Documents EPress the Delete key to delete it APress the Copy key Scanning in Copy modeBPress the Store File Printing Saved Documents EEnter the required number of prints using the number keys Deleting Saved Documents APress the Scanner key Scanning in Scanner Mode Temporarily changing the scan settings Calling up stored scan settings Press User Name Specifying the user nameEEnter the desired information Enter the desired user name and press OK Press File Name Specifying a passwordPress Password Specifying a file name CSelect the file to be deleted Deleting Stored FilesGPress the Start key If Store & Transmit was selected FPress Exit Delivering Stored FilesDPress Delete File EPress Delete DPress OK CTo select multiple files, repeat step B Storing Documents Making SettingsBClick the Print Setting tab Storing from Printer Driver IClick OK Setup tab Settings Send to Document Server BClick the Store/History tab When Using PostScript 3 Printer Driver Optional on WindowsAAccess the Printer Properties dia- log box FMake other print settings if nec- essary User ID Store/History tab Protecting Documents Stored in the Document Server GClick Print to start printing When Using Macintosh Store/History menu User ID Store/History menu Security Settings Managing Saved Documents Deleting Saved Documents EPress the Delete key to delete it Programing a User Name Scanning in Facsimile ModeESet the user name, file name and password if necessary Press File Info. Setting Enter the file name Setting a File NamePress File Info. Setting Press the File Name Press the user name to be pro- gramed Press File Info. Setting Press Password Setting a PasswordHPress the Start key Press Change File Name APress Sub TX ModeFile Manage Changing a File Name Delete File Changing the PasswordPress Change Password Changing a User Name GPress OK HPress OK Press Select Stored FileDPress the document you want to delete EPress Delete File FPress Delete BSelect Select Stored File Specifying Documents from the File ListCSelect the documents to be sent Press or select the user name of the document to be sent Specifying Documents from the File NameSpecifying Documents from the User Name Press the Search by User Name key HDial and press the Start key GPress OK BPress Select Stored File Printing Stored DocumentsCSelect the document to be printed Press Search by File Name Selecting a Document from File ListSpecifying a Document from the File Name Specifying a Document from the User Name FPress Print File or Print 1st DPress View Locked Print jobs Printing a Locked Print File BPress View Locked Print jobs Deleting Locked Print Files DPress Delete EEnter the password using the number keys and press OK CEnter a box you want to print Printing Personal Box MessagesAPress Information BSelect Print Personal Box File EPress Exit When password is requiredEnter a password Press OK DPress the Start key Select Key Operator Code Selecting All Initial Settings Press User Tools/Counter key Display Password with Stored FileAPress User Tools/Counter key. BPress System Settings Programming/Changing Key Operator Code Programing/Editing Personal Boxes Delivery Server IP AddressGPress the User Tools/Counter key FPress Personal Box Programing a Password TNext Programing a ReceiverDeleting Personal Boxes Press Receiver IPress the User Tools/Counter key FSelect a box you want to deleteGPress Delete HPress Exit When using security modes, note the following Index Copyright 350/450 Series Operating Instructions Security