Time Management, Calendar Application | Sharp OZ-650, OZ-640, OZ-630

Chapter 3

Time Management

The Organizer’s Calendar, Schedule, To Do, Daily Calendar and Ann (Anniversary) applications let you structure and manage your time easily, whether scheduling appointments or giving reminders about important people and events. The explanations and examples in this chapter will give you the information you need to make all of the time management features of these applications work for you on a daily basis.

The Calendar Application

The Calendar represents the Organizer’s most central utility. It serves as a calendar that you can reference at any time for the correct date, and also as a time management utility, indicating important dates so that you can keep track of your time and appointments. The application performs as a highly sophisticated calendar that can display details of any month 3 from January 1901 to December 2099. The Calendar also provides you with a convenient way of accessing, viewing and making new entries in the Ann and Schedule applications.

The Calendar provides you several Calendar views: Yearly Graph, 3-Month View, Monthly Graph, Weekly Calendar. You can also jump to Daily Calendar just by pressing [DAILY] key.

Yearly Graph: The first half of the year (from January to June) and the second half (from July to December) are graphically displayed on one screen each.

3-Month Calendar: The specified month is centered, and the previous and the next months are shown on the left and the right, respectively.

Monthly Graph: Hours are shown as a vertical axis, day of the week as a horizontal axis and the specified day is reversed.

Weekly Calendar: The specified week is shown on the screen.

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Sharp OZ-650, OZ-640 Time Management, Calendar Application, Weekly Calendar The specified week is shown on the screen

Contents

Sharp Corporation Introduction Contents Specifications Caring for the Organizer Getting Started Part Names and Functions Installingthebatteries Getting the Organizer Up and Running Press Enter when ready InitializingReplacethecover Press and hold the on key Setting up the Organizer after Initialization Setting the Owner’s InformationPress Enter to proceed with the User Setup Welcome messages and instructions SettingtheClock Adjust TIME/DATE window then appearsEnteryourfulladdress Daylight Saving Time screen appears Advanced Setup SettingtheWorldCitySettingtheStart-upDisplay Select Change World City from the Advanced Setup screen Press Enter Advanced Setup screen reappears Auto power offTo startworkingwiththe Organizer Turning the Organizer on and off Conditions Turning the key beep on and offBacklight Disappearsfromthebottomlineof thedisplay Getting to Know Your Organizer ApplicationsMenu operations Pop-up menus Display symbols Keyboard How to use built-in Help Key sound is on see p.13Built-in help and other messages Whenbuilt-inhelpis notavailable General Operation Opening an Application Index mode Application in Edit modeSelecting the Display Modes OtherNEXT operations Other operations View modeEdit mode Creating a New Entry Make the following new Tel entry Editing an Existing Entry Editing TechniquesType Option Press Enter to store the entry Fields Cursor Symbols Typing in textMoving around the display Letters lower-case and upper-case Working with blocks of text Inserting and overwriting textDeleting text Scrolling the display Using Index modeFinding Specific Entries in Your Organizer Using keywords When you have finished searching Press Enter again to see the WeeklyCalendar By date Deleting entries using the application menu Press Y or N to cancel the deletionDeleting Entries Deleting single entries To check Current Checking the Time and DateChecking the Memory Page Weekly Calendar The specified week is shown on the screen Time ManagementCalendar Application Press Enter Selecting a dateDaily Calendar a time bar of the specified day is shown Schedule Application Date CalculatingSelecting a specific date Calendar application menu Daily Work dayWeekly Bi-weekly Setting a Schedule alarm Press Enter Your five-day vacation is now storedTime Press NEW to open a new entry Clearing a set alarm Split Screen ModeSelecting the Split Screen Mode Schedule application menu To Do application Making new entriesAssigning priority to entries Enter the following information Assigning due dates to entries Checking off completed entriesDue Date To Do application Select Categories Category window appears Updating the Category listTo Do application menu Ann Anniversary Application Ann application menu Your important business contacts Creating Your Own DatabaseTel Application User File Application Tel application menu Customizing the User File Application Changing file nameFile name Your choice Configuring fields Modifying the Index display Index sort orderPage Page Creating documents MemoMemo Application Finding entries Turning word wrap on and offSincerely Index or View mode, press Menu Select Word Wrap on Memo application menu Page Desk Accessories Using the arithmetic calculatorCalc Calculator Application Press CALC/CONV to start the application When E appears TocleartheerrorPrice/Margin calculations Example 4567890123 x 456 = Re-calculating using different values Setting the number of decimal placesCalculator mode New value Conversion function Changing the currency rateEnter to confirm Pounds Sterling Press Edit in order to change the rate Select gal l and then press Enter Performing a conversionExample C$ STR£ Calc application menu Answer is displayed under the unit rate Clock Application Changing the Local cityTo view the Clock, simply press Clock Press Menu to open the Clock menu Select Change Local City Setting the time and date Checking the time in a city To change the World cityPress Menu to open the Clock menu Select Change World City World city appears at the top of the list Disabling all alarms Daylight Saving Time DSTAssigning DST to a city Enabling and disabling DST Clock application menu Page To move to 10th of the month Expense FunctionEntering expense record Type in the amount Select AmexSelect to be Submitted Select Business Press Enter to store the entry Expense Report Type Move to the Payment Type field. Press to select Amex Amount for the specified period is calculated and displayed Type settingsType in 07141998 and 08141998 respectively Expense application menu Page Features and Utilities for Added Power Copying or Moving Blocks of Text Select an entry that you want to copy or move in Index mode Copying or Moving Entries Special Characters UsedPage Using the Optional Peripherals Peripherals Menu Transferring Data Transferring between two OZ-650 Organizers Transfer single entries Initialset-upAvoiddirectsunlight Turn off both Organizers Transferring all entries in an applicationTurn on both Organizers Exchanging data with other Organizers Transferring dataOn OZ-630/ 640/ 650 Organizers On the sending unit Exchanging Information with a Personal Computer Make sure the unit is turned off Points to remember when using peripherals Select PC-LINKPage Selecting the start-up display Personalizing Your OrganizerStart-Up Display Turning on the Lock Setting the OwnerÕs InformationLocking the Organizer Accessing Secret entries Marking/unmarking entries as Secret Changing or deleting the password Press Enter If the password is correct, disappearsSelect Secret Secret submenu appears Select Delete Password Automatic Relocking If you forget your password You to enter a new password Setting the weekly format Setting up the date formatChanging the Calendar Display Format Calendar application Selecting the Large font view Page Resetting the Organizer Appendices Battery Replacement General guidelines If nothing happens when you press on Specifications Electronic unit section Peripherals and data transfer interface Index Help Index Peripherals Tools Monthly view Moving Owner Information 9 Page Product Support Limited Warranty 101