Siemens OptiPoint 410 Using the mailbox

Step by Step

Making Calls – Convenience Functions

36

The other party answers:

nLift the handset.

or With the handset on-hook: speakerphone (not available

with optiPoint 410 economy).

Dialing with system speed dialing numbers

You will be supplied with a copy of the system (central)

speed dialing directory by your service personnel or you

will find it in the inhouse telephone directory or on your

PC.

After selecting a speed dialing number, which is the

saved system prefix of another telecommunications

system, you can immediately suffix-dial the station

number you require.

Using the mailbox

Callers who dialed your number during your absence

can leave a reminder message in your mailbox.

You will also find mail server voice/fax messages in your

mailbox (if this facility is available).

Retrieval from mailbox

The lamp is lit if there are new entries in the mailbox.

Press the key.

The first entry is displayed. Keep pressing the mailbox

key to see the other messages.

Meaning of the display:

Call = callback request,

for example, from Mr. Jones

Answering a callback request

The callback request is displayed.

> :Select and confirm.

The user is called.

Deleting mailbox entries

The required entry is displayed.

> :Select and confirm.

Mailbox

Jones Call

Jones Call

Output?

Delete?

Contents

Main About these Operating Instructions Important Notes Labels Basic Usage Instructions . . . . . . . . . . . . . . . . . . . . . . 8 Making Calls Basic Functions . . . . . . . . . . . . . . . 13 Making Calls Convenience Functions . . . . . . . . 32 Saving Functions and Appointments . . . . . . . . . . . 65 Making project calls . . . . . . . . . . . . . . . . . . . . . . . . . 68 Private Sphere/Security . . . . . . . . . . . . . . . . . . . . . 70 Using Other Functions . . . . . . . . . . . . . . . . . . . . . . . 73 Making multiline calls . . . . . . . . . . . . . . . . . . . . . . . 75 Page Basic Usage Instructions 8 Basic Usage Instructions * keyset configuration page 75 with line keys. The optiPoint 410 economy/standard control panel How to use this user guide u or vPress the setting keys on the telephone. Display How to activate functions ... directly > ... via the Service Menu > Which functions can be used? Basic and enhanced functions Additional multiline and group functions Additional executive/secretary functions (not used in US) Optional main menu How to make best use of your Making Calls Basic Functions Answering calls Answering a call with the handset Answering a call via the speaker key (speakerphone) u or vIncrease or decrease the volume. Keep pressing the Switching to speakerphone Switching to the handset n Open listening Making Calls Ending the call Saved number redial Last number redial Making a second call (consultation) Alternating between two calls (toggling) Transferring a call Call Forwarding Using call forwarding Station fixed forwarding > Station variable forwarding : Page Page > Using the callback function Storing a callback request > Answering a callback request n Rejecting a callback request Checking/cancelling saved callback requests Saving Repertory Dialing Numbers on a Key Store/process on destination dial number p Storing a number for redialing Dialing with repertory keys Telephone settings Adjusting the ringer volume Adjusting the ringer pitch Setting the volume of the alerting tone Adapting the speakerphone function to the acoustics of your room Adjusting the angle of the display Adjusting the display contrast Selecting the language for user prompts (displays) Making Calls Convenience Functions Answering Calls Group call and pickup n Picking up a specific call Taking a call in a hunt group Incoming call on loudspeaker (speaker call 2-way) Dialing/Making Calls Using a call list (missed calls) Speed-dial g d.m Using the mailbox Direct call to a colleague via loudspeaker (voice calling) n During a Call Using the call waiting function Activating/deactivating call waiting Answering the waiting call Using the switchover button Re-indication n Group park and retrieval of call Station controlled conference p Page Page During the conference > Entering commands with tone dialing (DTMF suffix dialing) System-wide parking Parking a call automatically and taking it at a later date d ... mEnter the parking position number of the parked call and Parking a call manually and then taking it at a later date Taking a parked call Parking is not possible If You Cannot Reach a Destination Camping on a colleagues call > Overriding a colleagues call (intrude) Using HiPath 4000 as an intercommunication system System-wide voice calling p p p Voice calling in a group p Announcement to all members of a line group p Using call forwarding Activating and deactivating forwarding using features settings > System call forwarding Call forwarding via code numbers Call-forwarding via call-forwarding key Page Delayed call-forwarding Forwarding calls for a different terminal Storing a destination for another telephone/activating call forwarding > p Storing a destination for fax, PC or busy/ activating call forwarding Checking/deactivating call forwarding for another telephone Checking/deactivating call forwarding for fax, PC or busy Changing call forwarding for another terminal Saving Functions and Appointments Saving individual speed dialing numbers Saving a function on a key Appointments Function Creating timed reminders k Timed reminders Making project calls Setting up a project call Call duration display (cost display) Private Sphere/Security Activating/deactivating do not disturb ff > Suppressing your number on called partys display Malicious call holding Locking your telephone Using Other Functions Using a different telephone in the same way as your own Logging on to a different telephone Identifying yourself with PIN and dialing je Deactivating identification at the other Making multiline calls Using line keys Preview Taking calls on line keys Taking calls in the order offered Taking calls with priority Activating/deactivating ringer fk Dialing with line keys Identifying the line used lj Alternating between different lines Ending a call on a line key Adding another party to a line (conference) With automatic privacy configured Allow bridging ll Preventing bridging Terminating a connection on a line key Holding a call on a line key and retrieving it Holding a call on a line key exclusively and retrieving it Picking up a held call p Forwarding calls for lines Storing and activating station variable call forwarding for a line Storing and activating a station fixed call forwarding destination for a line Reactivating station fixed call forwarding for a line (without storing a different destination) fi Cancelling the station fixed call forwarding destination Deactivating call forwarding for a line fi Making calls in an executive/sec- retary team (not used in US) Calling executive or secretarys office The lamp statuses of direct station selection (DSS) keys Making a call to the executive/secretary n Taking a call for the executive in the secretarys office Taking a call for the executive during a call in progress Extending a call to the executive t Forwarding calls directly to the executive Taking a call on the executives Taking calls for other executive/ secretary teams Using second telephone for executive Activating/deactivating call waiting for executive Using the call signal function Designating a deputy for the secretary Calling a station directly The lamp statuses of direct station selection (DSS) keys Calling a direct station selection (DSS) user n Taking a call for a direct station selection (DSS) user Temporarity removing station from hunt group/ adding station to hunt group Checking the telephone Checking its functionality m > Checking the assignment of functions to keys h Labeling, documentation and accessories Labeling Key Fields (not used in US) Attaching a Station Number Label (not valid for US) Documentation Advice for users Care of the telephone Troubleshooting Dealing with error messages on the display Who to contact if a problem occurs Index A C D E N O P R S Page Important functions at a glance > Page Maximum Service Menu functions available Maximum Service Menu functions available www.siemens.com/hipath