Using the mailbox, Retrieval from mailbox | Siemens OptiPoint 410

Making Calls – Convenience Functions

Step by Step
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Mailbox
Jones	Call
Jones	Call
> Output?	:
> Delete?	:
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The other party answers:

Lift the handset.

With the handset on-hook: speakerphone (not available with optiPoint 410 economy).

Dialing with system speed dialing numbers

You will be supplied with a copy of the system (central) speed dialing directory by your service personnel or you will find it in the inhouse telephone directory or on your PC.

After selecting a speed dialing number, which is the saved system prefix of another telecommunications system, you can immediately suffix-dial the station number you require.

Using the mailbox

Callers who dialed your number during your absence can leave a reminder message in your mailbox.

You will also find mail server voice/fax messages in your mailbox (if this facility is available).

Retrieval from mailbox

The lamp is lit if there are new entries in the mailbox. Press the key.

The first entry is displayed. Keep pressing the mailbox key to see the other messages.

Meaning of the display:

Call = callback request,

for example, from Mr. Jones

Answering a callback request

The callback request is displayed.

Select and confirm.

The user is called.

Deleting mailbox entries

The required entry is displayed.

Select and confirm.

Image 36

Siemens OptiPoint 410 Using the mailbox, Dialing with system speed dialing numbers, Retrieval from mailbox

Contents

HiPath OptiPoint 410 economy optiPoint 410 standard About these Operating Instructions Important NotesLabels Making Calls Basic Functions Basic Usage Instructions Making Calls Convenience Functions Using Other Functions Making project calls Making multiline calls Making calls in an executive/secretary team Advice for users Checking the telephone Basic Usage Instructions OptiPoint 410 economy/standard control panel How to use this user guide Display How to activate functions Via the Service MenuUsing a function key Directly Which functions can be used? Basic and enhanced functionsAdditional multiline and group functions Additional executive/secretary functions not used in US How to make best use of your telephone Optional main menu Making Calls Basic Functions Answering callsAnswering a call with the handset Answering a call via the speaker key speakerphone Switching to speakerphone Switching to the handsetOpen listening Making Calls Ending the call Saved number redialDialing with the handset on-hook Called party answers. The call is on your speaker Last number redial Making a second call consultationAlternating between two calls toggling Transferring a call Extending the call with prior announcementExtending the call without prior announcement Using call forwarding Call Forwarding Station fixed forwarding Programming/changing a forwarding destinationActivating/deactivating station fixed forwarding Deactivating station fixed forwarding in the idle menu Activating and deactivating with call forwarding keyDeleting the destination for station fixed forwarding Station variable forwarding Selection of a station variable forwarding type Programming/changing the forwarding destination Deleting a forwarding destination Activating station variable forwarding Deactivating station variable forwardingChecking forwarding Using the callback function Storing a callback requestAnswering a callback request Deactivating station variable forwarding in the idle menu Canceling an entry that is displayed Rejecting a callback requestEnding Saving Repertory Dialing Numbers on a Key Store/process on destination dial number Storing a number for redialing Quit function without changeStoring a caller’s number or a number that has been dialed Storing any number Dialing with repertory keys Telephone settings Adjusting the ringer volumeAdjusting the ringer pitch Setting the volume of the alerting tone Adjusting the angle of the display Adjusting the display contrast Selecting the language for user prompts displays Selecting a language Making Calls Convenience Functions Group call and pickupPicking up a specific call Taking a call in a hunt group Incoming call on loudspeaker speaker call 2-wayHaving the number of the called station displayed Using a call list missed calls Dialing/Making CallsActivating/deactivating stop voice calling Viewing the call log Speed-dial Dialing a number from the call logDeleting an entry from the call log Dialing with individual speed dialing numbers Using the mailbox Dialing with system speed dialing numbersRetrieval from mailbox Answering a callback request Using the mailbox function optional Direct call to a colleague via loudspeaker voice callingTerminating mailbox retrieval Using the call waiting function During a CallActivating/deactivating call waiting Answering the waiting call Using the switchover button Waiting callToggling Consultation Re-indication Group park and retrieval of callParking the call Retrieving the call Station controlled conference Setting up a conference Setting up a conference from a consultation callSetting up a conference from a waiting call Starting a conference from a single call Expanding the conference Calling and adding another userExpanding the conference from a consultation call Accepting a waiting call and adding it to the confer- ence Transferring the conference Disconnecting the last member added During the conferenceViewing member information Putting the conference on hold Entering commands with tone dialing Dtmf suffix dialing System-wide parking Parking a call automatically and taking it at a later dateParking Taking a parked call Parking a call manually and then taking it at a later date Parking via the keypadParking via a repertory key Taking a parked call Via the keypadVia the repertory key Via system parking only for telephones with no display Parking is not possible Automatic parkingManual parking If You Cannot Reach a Destination Camping on a colleague’s callOverriding a colleague’s call intrude Using HiPath 4000 as an intercommunication system System-wide voice calling Voice calling to a variable destination Voice calling in a group Voice calling to a fixed destination Voice calling to a fixed destination using repertory key Two-way voice calling to a variable destination Announcement to all members of a line group Using call forwarding System call forwarding Call forwarding via code numbers Call-forwarding via call-forwarding key Programming and activating call-forwardingActivating fixed call-forwarding Deactivate call-forwarding Switching off fixed call forwarding Switching fixed call forwarding on againClearing fixed call forwarding Delayed call-forwarding Forwarding calls for a different terminal Completed? Save? Checking/deactivating call forwarding for another telephone To check Checking/deactivating call forwarding for fax, PC or busy Changing call forwarding for another terminal Saving Functions Appointments Saving individual speed dialing numbersSaving a function on a key Appointments Function Creating timed reminders Cancelling a saved reminder Timed reminders Setting up a project call Making project calls Call duration display cost display Private Sphere/Security Activating/deactivating do not disturb Suppressing your number on called party’s display Malicious call holding Locking your telephone Preventing unauthorized dialingEnabling the telephone again Using Other Functions Using a different telephone in the same way as your ownIdentifying yourself with PIN and dialing Deactivating identification at the other telephone Entering the PIN for your own HiPath 4000 systemDialing after successful identification Call forwarding follow me after successful identification Using line keys Making multiline callsPrimary line Preview Different states of line key lampsActivating the preview function Deactivating the preview function Taking calls on line keys Taking calls in the order offeredTaking calls with priority With the Ringer Cutoff key configured Via the program/service keyActivating/deactivating ringer Dialing with line keys Dialing with automatic line seizureDialing with selectable line seizure With the Show Used Line key configured Identifying the line usedAlternating between different lines With automatic privacy configured With the privacy key configuredEnding a call on a line key Allow bridging Preventing bridging Terminating a connection on a line key Holding a call on a line key and retrieving it Holding a call on a line key exclusively and retrieving itPlacing on hold Picking up a held call Forwarding calls for linesWith the call forwarding key Feature settings? Call forwarding? Activate? Cancelling the station fixed call forwarding destination Deactivating call forwarding for a line Lamp statuses of direct station selection DSS keys Making a call to the executive/secretaryLamp is not lit the secretary is not making a call Lamp is lit the secretary is making a call Taking a call for the executive in the secretary’s office Taking a call for the executive during a call in progressTerminating the call returning to the first call Extending a call to the executive Forwarding calls directly to the executiveTaking a call on the executive’s telephone Parking a call at the first telephone Retrieving a call at the second telephone Activating/deactivating call waiting for executive Using the call signal function To activate deputyTo deactivate deputy Calling a station directly Taking a call for a direct station selection DSS userLamp is not lit the user is not making a call Lamp is lit the user is making a call Precondition a hunt group has been configured in the team Checking the telephone Checking its functionality Checking the assignment of functions to keys Labeling, documentation and accessories Labeling Key Fields not used in US Documentation Attaching a Station Number Label not valid for US Advice for users TroubleshootingCare of the telephone Dealing with error messages on the display Possible causePossible response Who to contact if a problem occurs Index Call 103 Page Important functions at a glance Making a call Switching telephone off/on again to make a call Checking call list Maximum Service Menu functions available Handsfree conversing Ref. No. A31003-H8400-B412-1-7619