Using the call signal function | Siemens OptiPoint 410 specification

Making calls in an executive/secretary team (not used in US)

Step by Step

Deputy

Deputy

Using the call signal function

If a call signal key has been configured on your execu- tive telephone you can generate a call signal on a partic- ular destination telephone (for example, in the secre- tary's office) by pressing this key. When a call signal is received the number of the calling telephone is dis- played briefly on the destination telephone.

The key can be pressed (once or several times) when the phone is idle or while a call is in progress.

If the Call Signal function has not been configured, you can generate a call signal at a destination telephone by lifting the handset and entering the call-signal code number.

Designating a deputy for the secretary

The calls for the executive that are normally received in the secretary’s office can be diverted to a different tele- phone. A Function Transfer key must be configured for this purpose. The procedure is the same as described in the section "Saving a repertory dialing number on a key" Æ page 26 - in this case for a deputy.

To activate deputy:

Press the key. The lamp lights up.

To deactivate deputy:

Press the key. The lamp goes out.

92

Image 92

Siemens OptiPoint 410 operating instructions Using the call signal function, To activate deputy, To deactivate deputy

Contents

HiPath OptiPoint 410 economy optiPoint 410 standard Labels About these Operating InstructionsImportant Notes Making Calls Basic Functions Basic Usage Instructions Making Calls Convenience Functions Using Other Functions Making project calls Making multiline calls Making calls in an executive/secretary team Advice for users Checking the telephone Basic Usage Instructions OptiPoint 410 economy/standard control panel How to use this user guide Display How to activate functions Via the Service MenuUsing a function key Directly Which functions can be used? Basic and enhanced functionsAdditional multiline and group functions Additional executive/secretary functions not used in US How to make best use of your telephone Optional main menu Making Calls Basic Functions Answering callsAnswering a call with the handset Answering a call via the speaker key speakerphone Switching to speakerphone Switching to the handsetOpen listening Making Calls Ending the call Saved number redialDialing with the handset on-hook Called party answers. The call is on your speaker Alternating between two calls toggling Last number redialMaking a second call consultation Extending the call without prior announcement Transferring a callExtending the call with prior announcement Using call forwarding Call Forwarding Activating/deactivating station fixed forwarding Station fixed forwardingProgramming/changing a forwarding destination Deleting the destination for station fixed forwarding Deactivating station fixed forwarding in the idle menuActivating and deactivating with call forwarding key Station variable forwarding Selection of a station variable forwarding type Programming/changing the forwarding destination Deleting a forwarding destination Checking forwarding Activating station variable forwardingDeactivating station variable forwarding Using the callback function Storing a callback requestAnswering a callback request Deactivating station variable forwarding in the idle menu Ending Canceling an entry that is displayedRejecting a callback request Saving Repertory Dialing Numbers on a Key Store/process on destination dial number Storing a number for redialing Quit function without changeStoring a caller’s number or a number that has been dialed Storing any number Dialing with repertory keys Telephone settings Adjusting the ringer volumeAdjusting the ringer pitch Setting the volume of the alerting tone Adjusting the angle of the display Adjusting the display contrast Selecting the language for user prompts displays Selecting a language Picking up a specific call Making Calls Convenience FunctionsGroup call and pickup Having the number of the called station displayed Taking a call in a hunt groupIncoming call on loudspeaker speaker call 2-way Using a call list missed calls Dialing/Making CallsActivating/deactivating stop voice calling Viewing the call log Speed-dial Dialing a number from the call logDeleting an entry from the call log Dialing with individual speed dialing numbers Using the mailbox Dialing with system speed dialing numbersRetrieval from mailbox Answering a callback request Terminating mailbox retrieval Using the mailbox function optionalDirect call to a colleague via loudspeaker voice calling Using the call waiting function During a CallActivating/deactivating call waiting Answering the waiting call Using the switchover button Waiting callToggling Consultation Re-indication Group park and retrieval of callParking the call Retrieving the call Station controlled conference Setting up a conference Setting up a conference from a consultation callSetting up a conference from a waiting call Starting a conference from a single call Expanding the conference from a consultation call Expanding the conferenceCalling and adding another user Accepting a waiting call and adding it to the confer- ence Transferring the conference Disconnecting the last member added During the conferenceViewing member information Putting the conference on hold Entering commands with tone dialing Dtmf suffix dialing System-wide parking Parking a call automatically and taking it at a later dateParking Taking a parked call Parking via a repertory key Parking a call manually and then taking it at a later dateParking via the keypad Taking a parked call Via the keypadVia the repertory key Via system parking only for telephones with no display Manual parking Parking is not possibleAutomatic parking Overriding a colleague’s call intrude If You Cannot Reach a DestinationCamping on a colleague’s call Using HiPath 4000 as an intercommunication system System-wide voice calling Voice calling to a variable destination Voice calling in a group Voice calling to a fixed destination Voice calling to a fixed destination using repertory key Two-way voice calling to a variable destination Announcement to all members of a line group Using call forwarding System call forwarding Call forwarding via code numbers Call-forwarding via call-forwarding key Programming and activating call-forwardingActivating fixed call-forwarding Deactivate call-forwarding Clearing fixed call forwarding Switching off fixed call forwardingSwitching fixed call forwarding on again Delayed call-forwarding Forwarding calls for a different terminal Completed? Save? Checking/deactivating call forwarding for another telephone To check Checking/deactivating call forwarding for fax, PC or busy Changing call forwarding for another terminal Saving a function on a key Saving Functions AppointmentsSaving individual speed dialing numbers Appointments Function Creating timed reminders Cancelling a saved reminder Timed reminders Setting up a project call Making project calls Call duration display cost display Private Sphere/Security Activating/deactivating do not disturb Suppressing your number on called party’s display Malicious call holding Enabling the telephone again Locking your telephonePreventing unauthorized dialing Identifying yourself with PIN and dialing Using Other FunctionsUsing a different telephone in the same way as your own Deactivating identification at the other telephone Entering the PIN for your own HiPath 4000 systemDialing after successful identification Call forwarding follow me after successful identification Primary line Using line keysMaking multiline calls Preview Different states of line key lampsActivating the preview function Deactivating the preview function Taking calls with priority Taking calls on line keysTaking calls in the order offered Activating/deactivating ringer With the Ringer Cutoff key configuredVia the program/service key Dialing with selectable line seizure Dialing with line keysDialing with automatic line seizure Alternating between different lines With the Show Used Line key configuredIdentifying the line used With automatic privacy configured With the privacy key configuredEnding a call on a line key Allow bridging Preventing bridging Terminating a connection on a line key Placing on hold Holding a call on a line key and retrieving itHolding a call on a line key exclusively and retrieving it With the call forwarding key Picking up a held callForwarding calls for lines Feature settings? Call forwarding? Activate? Cancelling the station fixed call forwarding destination Deactivating call forwarding for a line Lamp statuses of direct station selection DSS keys Making a call to the executive/secretaryLamp is not lit the secretary is not making a call Lamp is lit the secretary is making a call Terminating the call returning to the first call Taking a call for the executive in the secretary’s officeTaking a call for the executive during a call in progress Taking a call on the executive’s telephone Extending a call to the executiveForwarding calls directly to the executive Parking a call at the first telephone Retrieving a call at the second telephone Activating/deactivating call waiting for executive To deactivate deputy Using the call signal functionTo activate deputy Calling a station directly Taking a call for a direct station selection DSS userLamp is not lit the user is not making a call Lamp is lit the user is making a call Precondition a hunt group has been configured in the team Checking the telephone Checking its functionality Checking the assignment of functions to keys Labeling, documentation and accessories Labeling Key Fields not used in US Documentation Attaching a Station Number Label not valid for US Care of the telephone Advice for usersTroubleshooting Possible response Dealing with error messages on the displayPossible cause Who to contact if a problem occurs Index Call 103 Page Important functions at a glance Making a call Switching telephone off/on again to make a call Checking call list Maximum Service Menu functions available Handsfree conversing Ref. No. A31003-H8400-B412-1-7619