Toshiba manual Levels of access and control, GA-1120 print connections

33-1 Levels of access and control

Chapter 3: Preparing for GA-1120 Setup

To prepare for printing at your site, you must do some initial GA-1120 configuration, or Setup, to specify the network environment and the kind of printing you will do. Before you perform Setup, you must decide the levels of access you will implement for your site. Administrators and operators must also understand how GA-1120 system software is structured in order to configure and use the GA-1120 system correctly.

Levels of access and control

When you configure the GA-1120 during Setup, you (as system administrator) implement a particular level of control by enabling or not enabling print connections, passwords, and access to WebTools. The level of control you implement can range from minimum to moderate to maximum—or none at all.

•Minimum control might be appropriate for a small site where anyone on the local network can control all printing and GA-1120 functions. Although there may be an administrator or operator charged with certain duties, all users have equal access to the system and job management tools.

•Maximum control might be appropriate for a high-volume printing environment where an administrator or operator controls the job flow and all printing; jobs sent by users are spooled (stored) to the GA-1120 disk until the operator decides it is time to print them. In addition, only the administrator and operator have access to job management tools. This is the recommended level of control.

NOTE: The term “job management tools” is used in this manual to refer to Command WorkStation, Fiery Spooler, and Fiery WebSpooler.

GA-1120 print connections

The GA-1120 supports three print connections: Hold queue, Print queue, and Direct connection. These print connections can be enabled, or “published,” to users on the network when you configure Printer Setup. All published connections are constantly checked for the presence of jobs. The Print queue and Direct connection give remote users more direct access to the GA-1120 than the Hold queue. Therefore, do not publish the Print queue and the Direct connection in environments where maximum control is desired.