Toshiba GA-1120 manual Managing Address Books

77-7 Managing Address Books

Managing Address Books

The E-mail Service feature allows an administrator to import a list of e-mail addresses to the GA-1120. This is done by sending messages to the GA-1120 in e-mail form.

NOTE: E-mail messages can be sent only from an administrator account.

The GA-1120 supports the following address books:

•User—a generic address book used primarily for scan to e-mail. This address book is used for outgoing e-mail only.

•Admin—includes users with administrative access. Administrative access allows you to modify the address book, get the current address book from the GA-1120, and cancel or get status on any print job.

•Print—includes users who have print access. Only users whose e-mail addresses are in the print address book are authorized to submit jobs via e-mail to the GA-1120. Unauthorized users receive an e-mail reply that their job was not accepted by the GA-1120 for printing.

E-mail Service also allows the administrator to overwrite the address book, append new addresses, remove addresses, and retrieve current addresses on the GA-1120.

When a print job is submitted via e-mail, the GA-1120 first checks the Print address book. If the user’s e-mail address does not match any entry in the Print address book, the job will not print. Instead, the user will receive an e-mail stating that the print job was not accepted.

The default wildcard character “@” is stored in the Print address book. This allows any user to print to the GA-1120 until the administrator adds the first entry in the Print address book.