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Xerox 4700 manual

Models: 4700

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4.If any of the destinations you select have global configuration properties, the Properties button at the bottom of the Selected destinations list will be enabled for you to configure the destination options. Click on the Properties button to open the One Touch Link Properties window to configure the destinations.

Each destination that has global properties will be represented by its configuration tab in the One Touch Link Properties window. Please refer to the destination instructions, as described in the previous section(s), for configuring destination specific options.

Click on OK when you are done making changes in this window.

5.Select the file format you want for the scanned image in the Select format panel.

You can only scan as one file format at a time, so all selected destinations must have a common file type. As you select destinations, destinations that do not have a file type in common with the one you selected, will automatically disable.

For example, if you scan to a printer and to email, only the BMP file format will be available as printers can only receive an uncompressed image format. All other image formats and all text formats will be disabled until you deselect the printer.

Xerox® DocuMate® 4700	103
User’s Guide

Image 103

Xerox 4700 manual

Contents

User Guide Xerox DocuMateOneTouch 4.6 April 05-0867-000 Document Version 05-0867-000 April Scanning and Configuring One Touch 1 SafetyScanner Setup 4 Installation7 Scanning from TWAIN and WIA Accessing the ISIS Interface in QuickScan 9 Maintenance8 Scanning from ISIS A Regulatory InformationUSA & Canada B Compliance InformationIndex Copy Regulations United States Canada Other CountriesMaintenance Information on page Product Safety Certification on page SafetySafety Introduction on page Operational Safety Information on page Electrical Information on page Emergency Power Off on pageSafety Introduction Operational Safety Information Disconnect Device Warning - Electrical Safety InformationElectrical Information Electrical SupplyEmergency Power Off Maintenance Information Standard Product Safety CertificationEurope Environmental Health and Safety ContactsContact Information USA & CanadaWhat’s in the Box on page System Requirements on page Welcome2Documentation on page The Xerox DocuMate 4700 Scanner on page Installation Disc What’s in the BoxWarranty Card Pentium 4 PC or AMD equivalent with System RequirementsA VGA or SVGA Monitor The following printed documentation is provided in the box DocumentationScanner Lock Power JackThe Xerox DocuMate 4700 Scanner Document Pad20 Xerox DocuMate 4700 User’s Guide Connect the Scanner Power Cord on page Scanner SetupUnpack and Assemble the Scanner on page 2. Lift the scanner lid Unpack and Assemble the Scanner22 Xerox DocuMate 4700 User’s Guide User’s Guide 5. Close the scanner lid when you are finished4. Slide the locking tab to the unlocked position Xerox DocuMate24 Xerox DocuMate 4700 User’s Guide Connect the Scanner Power Cord1. Plug the power supply into the power port on the scanner 2. Plug the power cord into the power supply and into a wall outletBefore You Begin on page Installation4Install the Software and Connect the Scanner on page Installing Additional Applications on pageBefore You Begin Please make sure of the following before you begin installationInstall the Software and Connect the Scanner 5. On the Main menu, select Install software 7. Click Install now28 Xerox DocuMate 4700 User’s Guide Installing the Scanner Driver Connect the USB Cable and Turn on the Power Installing Visioneer One Touch 32 Xerox DocuMate 4700 User’s Guide 1. Click Next on the Welcome to the One Touch Setup WizardSoftware Installing Additional ApplicationsAbout the Software About the Software Software34 Xerox DocuMate 4700 User’s Guide View the User Guides Register Your Scanner Scan Loading Documents toScanning from the Flatbed Glass on page Scanning Interfaces on page 1. Lift the scanner cover and place an item face down on the glass Scanning from the Flatbed Glass38 Xerox DocuMate 4700 User’s Guide Scanning Interfaces 40 Xerox DocuMate 4700 User’s Guide Selecting Options for One Touch on page Scan Configurations on page Configuring One TouchDefault One Touch Settings on page Changing the Button Settings on page42 Xerox DocuMate 4700 User’s Guide Default One Touch Settings Scan from the One Touch Button Panel Features of the One Touch Button PanelThe Detail View Scanner icon-click to open the scanner’s hardware propertiesRed “X”-click to close the One Touch panel The Button View Left-click on a Destination Application icon to start scanningSelect a file format Changing the Button Settingsscanning the item User’s Guide Xerox DocuMateSelecting Options for One Touch Page Technical Note Scan Configurations Scan Settings Tab Page Settings Tab Advanced Settings Tab Redaction Settings Tab Black&White Technical NoteXerox DocuMate Click the name to toggle between inches and millimetersUser’s Guide Create Single Image Files File FormatsImage Formats BMP-the *.bmp bitmap format is generally used when you want to do additional image processing, such as photo touch-up or color correction, as very little image compression is used when creating the file. When scanning in color or grayscale, BMP scans result in the largest file size of the image formats To select a PDF file size To select a JPEG file sizeTo select a file type for the text format Text FormatsTo Scan Using Configure Before Scan Configure Before ScanCanceling a Configure Before Scan Technical Note Open Scanned DocumentsTransfer to Storage Setting the Folder and Options from One TouchStorage location Setting the Folder from WindowsOpen storage folder when scan is complete Storage layoutScanning to Multiple Folders Setting Up Multiple Folders for Transfer to Storage7. Click the Storage Options tab Xerox DocuMate 9. Select the folder you created for storing the scanned documentsUser’s Guide Scan to multiple storage folders Burn to CD-ROM 7. Make sure a blank CD is in the CD burner Printer or Fax 74 Xerox DocuMate 4700 User’s Guide PaperPort Scan to the current PaperPort folder Select the destination folder for Scanned DocumentsSharePoint SharePoint Link Log Viewer User’s Guide Xerox DocuMateFTP Transfer FTP Link Log Viewer SMTP SMTP Link Log Viewer 84 Xerox DocuMate 4700 User’s Guide Email Applications Email Properties Text Editors Text Documents Properties Adding Text Editor Applications to One Touch Creating an HTML Web Page from Your Scanned Documents Still Image Client 1. Open the Windows Control Panel 2. Open the Scanners and Cameras groupWindows Vista, 7 and 8-Hardware and Sound Technical NoteImage Editors Image Documents Properties Adding Image Editor Applications to One Touch Page Xerox DocuMate 3. Click on one of the default text editors such as WordPad4. Click on the Properties button 6. Click Browse to find the application you want to add to the list10. Click OK on the Link Properties window Send to Application Technical note Send to Application One Touch Scanning to Multiple Destinations Page Technical Note Scanning with Job Separation 5. Click on the option Use job separator when scanning multiple pages6. Select one of the two job separation options Skip blank originalsTechnical Note User’s Guide Xerox DocuMateScanning with Optical Character Recognition OCR Text Formats To select a file type for the text formatExcel Spreadsheet-the .xls file format used by Microsoft Excel 2. Right-click on the text format icon3. Choose the file type that you want for the text format Word Document-the .doc file format used by Microsoft WordPage Selecting One Touch OmniPage OCR Options The OCR Tab To create a personal dictionary Creating Your Own DictionariesMyDictionary is an example of a user dictionary 8. Click Add New Here is an example of what the text file might look like Xerox5. Now open the OCR Options window 6. On the OCR Options window, click the button next to the menu arrowTo edit a user dictionary Editing User DictionariesThe Format Tab Output Format Options Input Format OptionsXerox DocuMate 2. Click OK or ApplyUser’s Guide One Touch with Visioneer Acuity Technology The Acuity Settings Page Xerox DocuMate The summary of the scan settings also indicates Acuity settingsUser’s Guide Hardware Properties and Interface Behavior Please refer to Driver Settings on page Device SettingsDriver Settings Please refer to Device Settings on page126 Xerox DocuMate 4700 User’s Guide Document Settings on page Image Enhancements on page Accessing the Scanner Interface on pageUsing the Preview Window on page Document Source Configuration on pageA note about your scanner and Microsoft WIA Windows Image Acquisition Accessing the Scanner InterfaceChoosing TWAIN or WIA A note about your scanner and the TWAIN standardScanning To use the preview window Using the Preview WindowScan Regions Creating custom scan regions Page Move, Resize, or Delete Regions Move, Resize, or Delete a Blocked Region Reordering RegionsClear All Regions Basic Options Document Source ConfigurationAdvanced Options The available color modes are Xerox DocuMate SummaryUser’s Guide To modify an existing preset PresetsSave a Preset To save a new presetTo rename a preset Exporting PresetsTo delete a preset 142 Xerox DocuMate 4700 User’s Guide Importing a Preset 144 Xerox DocuMate 4700 User’s Guide Skip-select this option to skip the preset with the duplicate nameA file browsing dialogue will open 3. Click on OpenDisabled Options in this Section Document SettingsMain Panel Options ResolutionChoosing resolution values Some resolution settings for typically scanned items areCustom document sizes Document SizeStraighten Image Standard document sizesSkip Blank Originals Clean Up EdgesAdvanced Panel Options Rotate ImageAutomatic Image Cropping Disabled Options in this Section Image EnhancementsSee Advanced Panel Options on page BrightnessChoosing brightness values Main Panel OptionsChoosing contrast values ContrastColor image brightness examples Black background scannersTechnical note GammaColor image contrast examples Choosing gamma valuesGamma Invert ImageColor image gamma examples Technical noteBit Depth Reduction Mirror ImageThreshold and Dynamic threshold Error diffusion, Bayer, and Halftone patternBayer dither scan - Close up Fill Margin HolesColor Dropout Color Processing Panel OptionsDespeckle Perform Color CorrectionAdvanced Panel Options Moiré Reduction FilterWhite Level Black Level Connect to Another Scanner Click on the Application Settings tab Click on the Application Settings tab Opening the TWAIN InterfaceTWAIN Xerox DocuMate 166 Xerox DocuMate 4700 User’s Guide Example Document source configuration list for the Xerox DocuMateModule Configuration Driver ConfigurationDisabled Options in this Section Reordering the Modules Scanner ConfigurationPower adjustments Scanner maintenanceHardware Properties and Interface Behavior Scanner DetailsTo open the scanner hardware properties page Device SettingsCounters Power SettingsColor correction TWAIN Driver GeneralDriver Settings OneTouch Settings Application SettingsWIA Driver Scanning from ISIS Accessing the ISIS Interface in QuickScan on pageAccessing the ISIS Interface in QuickScan Xerox DocuMate 4700 Scanner Specifications on page Maintenance9Cleaning the Scanner on page Troubleshooting on page Uninstalling Your Scanner on pageCleaning the Scanner Glass Cleaning the ScannerTroubleshooting 3. When prompted, plug the USB cable back into the scanner If the scanner does not reconnect Unplug the power cable from the scanner, and then plug it back in1. Unplug the power cable from the scanner 2. Restart your computer 3. After the restart is complete, plug the power cable back inUninstalling the scanner driver Uninstalling Your ScannerUninstalling Visioneer Acuity Weight Xerox DocuMate 4700 Scanner SpecificationsScanning resolution Scanner dimensionsUSB Cable Xerox DocuMate 4700 Parts ListPart Name Part NumberBasic Regulations on page Copy Regulations on page Regulatory InformationUnited States FCC Regulations Basic RegulationsEuropean Union Turkey RoHS Regulation Other RegulationsUnited States Copy RegulationsPrevious military service CanadaOther Countries Product Recycling & Disposal on page Energy Star for the USA on page Compliance InformationUSA & Canada Product Recycling & DisposalEuropean Union Energy Star for the USA 192 Xerox DocuMate 4700 User’s Guide Index Page Updates, 36 USB cable, 30 USB port Scan Settings Tab, 52 Scan to FolderTWAIN interface, 62, 63 TXT file format 196 Xerox DocuMate 4700 User’s Guide Index